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Select Board 

Next Select Board Meeting will be held on Monday, October 4, 2021 at the Town Office at 6:00 pm, but will be in an Executive session until 6:30, where it will then be open to the public. x

Last Weeks Minutes:

Montville Select Board Meeting September 20, 2021

 

 

Present: Cathy Roberts (1st Selectperson); Bob LeRoy (2nd Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); John York (Fire Chief); Karen York (MVFR); Diana George Chapin (Resident)

 

  1. Call Meeting to Order: 6:06 PM

  2. Acceptance of Agenda: Approved

  3. Acceptance of Minutes of Sept 13, 2021: Approved

  4. Open to the Public: Karen proposed that the SB contact all residents on both the Town Clerk’s and Select Board’s list so that both lists are combined into one list, which will streamline all important information from the town. She also suggested this would develop a process where emergency or critical information can get out to residents immediately via email. Select Board decided to put this on next week’s agenda.

Diana reiterated that she believes the Emergency Management Ordinance that was voted on at the June 5th 2021 Town Meeting was not enacted properly. She cited the absence of a public hearing and lack of community input, as reasons for her concern and questions regarding the legality of the ordinance and morality of its passage. Cathy explained that the Select Board believes it did act in good faith and within the parameters necessary to enact the ordinance, as per MMA feedback. Cathy also encouraged Diana to keep in touch and to continue to engage in the process of communicating about local emergency management issues.

  1. Treasurer’s Warrants: Warrant Preview #38: $234,834.13 (AP); Warrant #37: $8,763.62 (AP); Warrant #38: $2,224.21 (PR) Signed.

  2. Local Emergency Management Program Review sheet. John and Karen and Select Board went down through one page of the 2-page Local Emergency Management Program Review. Clarifying references, locations of documents, processes of risk and hazard assessments, communications practices, etc. Hannah to find out if we belong to National Flood Insurance Program. Select Board asked John for an equipment list from MVRF, and the fire house, including EOC (Emergency Operations Center) equipment. Select Board will review documents that Karen brought to the office last week.

  3. NIMS (National Incident Management Systems) training update: Waldo County’s EMD, Dale Rowley, will need to teach the G0402 NIM’s class which is what the Select Board Members, office officials and staff will be taking. Richard will take the ICS 700 and 800 trainings which can only be done on line. NIMs Student ID’s need to be acquired before the trainings. John to contact Dale about possible dates in October for training.

  4. Roads: Richard emphasized the need for the new loader. Documents with Gorham Savings are being prepared for final signatures. Work is beginning on North Ridge Rd. The Select Board encouraged Richard to address unexpected problems encountered on the roads if possible. And emphasized the need to address most critical road issues before winter. Updates for residents will be made available.

  5. Compactor: Richard said he may not be able to help with the getting the ground ready for the pad. Bob will reach out to other contractors.

  6. Sign at the Transfer Station: Bob will retrieve the cabinet that Drew built to post bulletins on. Cabinet can be mounted on an exterior wall.

  7. Bounced check re-payments: Select Board decided to put notice on the website that payments returned for insufficient funds need to be repaid by cash, money order, or cashier’s check only.

  8. Abatements: Select Board signed abatement for Acc#s 254 and 502

  9. Motion to Adjourn: 8:13 PM

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting September 13, 2021

 

 

Present: Cathy Roberts (1st Selectperson); Bob LeRoy (2nd Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Jon Thornhill (Roads Subcontractor); John York (Fire Chief); Karen York (MVFR); Charles Fletcher (resident)

 

  1. Call Meeting to Order: 6:38 PM

  2. Acceptance of Agenda: Approved

  3. Minutes of Sept 7, 2021: Approved

  4. Treasurer’s Warrants: Warrant Preview #37: $8,763.62 (AP); Warrant #36: $14,732.58 (AP); Warrant #36: $5,512.46 (PR) Signed.

  5. Compactor Site Prep Plans: Sharon asked that an announcement about the compactor site, and eventual arrival, be posted on the website. John reported that the fire house will be using the same cement contractor for fixing some floor issues.

  6. Roads: North Ridge is going to get chipping done right away. Penney Road is getting finished up with some more gravel.

A resident asked if Sewell Rd could be opened for winter maintenance and could get better summer maintenance. Richard and the Select Board all agreed that it is a dangerous egress and ingress onto Kingdom Rd/Rt 3. No change in plans were made. A resident asked if we could place our speed limit indicator on Rt 220 near McFarnands Corner. Hannah to find out if the town can place that on a state road.

Board decided to have all plow contractors come to a meeting before plow season begins, in order to make sure everyone is on the same page. Unanimous.

  1. Bridge report follow up: Cathy found no dates listed on the Bridge Reports that indicate when the town needs to address the issues listed for Peaveytown Rd Bridge and Mehuren Rd Bridge. Richard will check out the issues on the Mehuren Rd Bridge.

  2. ARPA docs: Select Board gave Hannah the authority to be their representative for the Maine Local Fiscal Recovery Fund Program request website.

  3. Loader: TB Equipment and Rental has a loader of interest to the town. It is being sold for $44,000.00. Board agreed to pay TB Equipment and Rental $4,500.00 for returnable earnest money, to hold the vehicle. Unanimous. Gorham Savings has given the town a proposal for a 5-year lease at 2.0999%. Board agreed to continue to pursue the lease. Unanimous.

  4. Create agenda for next week: Board would like to start the conversation about emergency preparedness on September 20th at 6pm, with a review of Waldo County’s Local Emergency Management Program Review sheet.

EMS notes: John stated that he and Karen have crafted a plan for Montville in the event of major emergencies. Karen brought copies of Maine Statue List for Title 37-B, Chapter 13: Maine Emergency Management Agency; Montville’s Emergency Management Ordinance (2021); Montville’s Emergency Management Operations Plan (2018); Waldo County’s Emergency Operations Plan; Chief Elected Officials Guide to Local Emergency Management (2014); Waldo County’s Multi-Jurisdictional Hazard Mitigation Plan for Select Municipalities (including Montville) (2017); Waldo County’s Handbook for Local Emergency Management Directors (2010); Waldo County 2021 Fire Protection Mutual Aid Agreement; Waldo County Long Term Recovery Plan (2019); and FEMA’s Town Emergency Management Department Handbook. This is all to introduce, replace or supplement the town office’s Emergency Management documents, and guidance.

Karen has contacted Dale about applying for a 50/50 generator grant for back-up generators for the Fire Station and will let him know that a generator for the Town Office is also of interest. Select Board would like to move forward with plans for doing NIMs training. First step is to get NIMs numbers for all those who are applying to be trained. Certificates should be filed in the Select Board’s Office. November 1st is a good deadline to aim for NIMS trainings to be done by.

John stated that a certain process for declarations of emergency must be adhered to for applying for FEMA funds. So that process is important to be aware of.

Karen announced that on Thursday Sept 18th MVFR is hosting a Waldo County Fire Service dinner at the Montville Fire House. Dinner at 6 pm.

Karen reported that the fuel that MVFR has used this year, through August 2021, is 60.6 gallons.

Karen asked if a Select Board member would be available to sign a grant on Wednesday. Cathy said she would.

  1. GA doc: General Assistance Ordinance Enactment form was signed by Bob.

  2. Quotes for roof and doors: Viking submitted a quote that was almost double the price of last year, for the doors to the Town House. The amount of just the doors is close to the $4,000.00 that was appropriated. Select Board discussed getting other quotes, and also the possibility of acquiring the doors, but not putting them in this year. Hannah to request quote from Hammond. Town received 4 quotes for roofs for the town office. Hannah to research the reputation of contractors.

  3. Abatements: Postponed.

  4. Transfer station concerns: Sharon, Cathy and Hannah will inspect and make plans for the incomplete kiosk at the transfer station on Saturday. Bob will ask Drew for the materials that he still has for the project.

A resident complained that the transfer attendants did not seem to be actively helping all people with their recyclables and trash. Select Board suggested that there be a sign indicating that residents should ask for assistance if desired. Jodie to put this on the website. Cathy to follow up with Brad.

  1. Keys for transfer station to Dan: Cathy to follow up with Brad about this.

  2. More $ for ACO: Hannah to research what other towns pay ACOs. Select Board would like to see the reports that the ACO submits.

  3. Rabies in Montville: Jodie received notice form DHHS that a raccoon in Montville tested positive for rabies.

  4. Deputy EMD appointment: Select Board appointed Karen York as Deputy Emergency Management Director.

  5. Hannah reported that Seacoast Security had made a mistake in reporting to Jodie that there had been an entry and motion detected in the town office building. Seacoast then called the next day to say that this was not Montville’s town office building that was at issue. Select Board asked Hannah to follow up with Seacoast to register the concern that it took them more than 12 hours to realize and inform us of the mistake.

  6. Cathy reported that she gave GW Martin permission to store the stainless-steel equipment, used at the Field Day field by the town and the Union Harvest Grange for serving and cleaning, at his house for safe keeping, when not in use. Union Harvest Grange is aware of this arrangement.

  7. It has been brought to the attention of the Select Board that Bonnie Hrichak was not listed as being in attendance for the August 30th Select Board meeting. Bonnie Hrichak was at the August 30th Select Board meeting. Hannah to correct the record and add her to the public records of that meeting.

 

  1. Motion to Adjourn: 8:30 PM

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting September 7, 2021

 

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Jon Thornhill (Roads Subcontractor); John York (Fire Chief); Dan Higgins (Resident)

 

  1. Call Meeting to Order: 6:35 PM

  2. Acceptance of Agenda: Approved

  3. Acceptance of Minutes of August 30, 2021: Approved

  4. Open to the Public: John reminded the Board that there are many grants available to towns right now for all kinds of projects and that National Incident Management Systems (NIMS) training is often a requirement for grant applications. John will connect with Bill Spaulding to see if he can help the Town Officials to get the NIMS training. Select Board is interested in participating. John and/or Bill Spaulding will connect with the Select Board through Hannah to schedule trainings.

John reminded Select Board that Deputy Emergency Management Directors need swearing in.

  1. Treasurer’s Warrants: Warrant Preview #36: $14,732.58 (AP); Warrant #35: $79,690.63 (AP); Warrant #36: $2,719.23 (PR) Signed.

  2. Compactor Site Prep Plans: Bob has found a cement contractor who can pour the pad for the compactor, to start near the end of the month. An electrician has also been found who can hook it up. Richard will be doing some of the ground work, and will bring in any material needed for the pad site preparation. Dig Safe will be contacted. Hannah to forward septic designs to John and to Richard.

  3. Roads: Select Board asked Richard and Jon to keep a very close eye on the work that is still to be done this year on summer roads. They emphasized the importance of attending only to work that needs to be done to improve spring roads – especially those that were closed during mud season last year - and also roads that need attention in order to be able to plow.

Select Board asked if Halldale would be getting paved at the section where the culvert goes under the road near the beaver bog. Richard and Jon agreed that this would be undertaken and that the cap of $20,000 would be adhered to.

Richard and Jon are looking at 2 potential loaders to purchase.

  1. LRAP form: Richard will meet with Hannah to complete the LRAP form soon.

  2. Bridge report follow up: Cathy to locate reports to establish a time line for addressing issues on Peavey Town Rd bridge (rusted I-beams) and Mehuren Rd. bridge (plank repair and guard rail support).

  3. DEP Stream crossing grants: Hannah to continue research.

  4. County Ballot: Select Board voted for Elaine Higgins for 2022 Waldo County Budget Committee Member District 3. Cathy and Sharon agreed. Bob not present.

  5. Letters re Acc1003, re Isthmus Rd. map: Letters and signed by Cathy and Sharon (Bob not present).

  6. ARPA docs: Signed.  

  7. GA docs: General Assistance Ordinance Enactment form was signed by Cathy and Sharon.

  8. Eastern Mapping contract: Cathy signed. Contract includes paper and digital maps. Hannah to connect Eastern Mapping Service with Jay LeGore so that all current information is available.  

Contract includes:

  • Two sets of 24” x 36” black and white maps with index

  • Three sets of reduced 11” x 17” maps

  • One CD containing PDF files of all tax maps

  1. New Hire for Transfer Station: Dan submitted an application for employment for the position of Transfer Station Attendant. Select Board hired Dan to start this Saturday and to work/train with Brad for the time being. Cathy will contact Brad to finalize plan.

  2. New Budget for the Summer Roads: Cathy and Sharon (Bob not present) decided to budget $20,000 for roads wages and $40,000 for subcontracted work.

  3. Sharon reported that she has been reviewing another broadband project that is currently underway in Down East Maine. She is trying to garner knowledge on the funding for  other projects.

  4. Jon measured the height of the sand shed and thinks he can fix the leak.

  5. Cathy will not be present at the October 4th Select Board meeting.

  6. Hannah has been seeking quotes for the Town Office roof and the Town House doors.

  7. Motion to Adjourn: 8:20PM

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Select Board Meeting Minutes 

 

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Bob Price

2nd Select Person: Cathy Roberts

3rd Select Person: Bob LeRoy

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

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