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Select Board 

Select Board meetings will be held online via Zoom until further notice. Please use the Zoom link below for all future Select Board Meetings. https://us02web.zoom.us/j/82556194561?pwd=bitoTStBaC85M01GVnphUDNnRS90dz09

The Select Board meets Mondays at 6:30 pm. 

Last Weeks Minutes:

Montville Select Board Meeting - Monday May 17, 2021

Present: Bob Price (1st Selectperson); Cathy Roberts (2nd Selectperson); Bob LeRoy (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Jon Thornhill (Road Contractor); Karen York (MVFR). Present Via Zoom: Vernon LeCount (SW Waldo County Broadband Coalition Rep); Jodie Martin (Town Clerk).

 

  1. Call Meeting to Order: 6:40PM

  2. Acceptance of Agenda: Accepted

  3. Acceptance Minutes of May 10, 2021: Accepted

  4. Treasurer’s Warrants: Warrant # 19: 29,292.93 (AP); Warrant Preview #20: $10,689.08 (AP); and Warrant #20: $1,798.16 (PR). Signed.

  5. Southwest Broadband Coalition Update: Vernon reported that there are millions of dollars of ARP money that will be coming to Waldo County for broadband, water and sewer. The SW Waldo Broadband Coalition would like the SB to encourage the county commissioners make sure county wide broadband is on the list, and not just the sewer and water for Belfast. Vernon will get a formal letter to the SB for this purpose soon. The Broadband Coalition is meeting frequently and will keep the SB updated.

  6. Town Meeting: SB discussed the State changes in occupancy requirements of public spaces as of May 24, and the possibility of holding Town Meeting in a different venue. No decision to change the current venue was made.  Freedom Fire Department is planning to provide BBQ chicken dinners for Montville’s Town Meeting. They are requesting that folks call or email the Montville Town Office to reserve a plate. SB asked Hannah to connect with RSU3 about the size of gym spaces and what supplies and sound systems are available, and when we can go to assess the space for set up.

  7. Town Warrant: Town Report has been printed and is available at the Town Office. It will also be available at the Transfer Station. The Town Warrant and reports are on the website.

  8. Roads Check-in: Choate Rd has gotten gravel put down in some places and has been graded. Gravel is being used from the pits that the Town is considering purchasing. Richard and Jon are both impressed with the quality of the gravel. Richard would like to have trees cut that are in the town right of way on several roads. Hannah will compose a note to residents/land owners on the stretches of roads being considered. The letter/postcard will ask residents if they would like to retain the wood from any of the trees being cut. Roads scheduled for cutting are North Ridge – from Hannan Rd to Rt 3; Halldale Rd – from Burnham Hill Rd north to 220; Haystack Mtn Rd; and Choate Rd.

Select Board voted to request DOT to from 45 mph to 35 mph. Unanimous. Hannah will create the request to send to DOT for approval.

  1. MMA Property Hazard Survey: Bob Price will complete the Property Hazard survey report.

  2. Transfer Station Attendant for Memorial Day: Brad and Pete will both be away on Saturday, May 29. Bob Price said he is willing to stop by the transfer station in the morning to help set up. Hannah will ask Jack Hills if he is willing to be the attendant that day.

  3. MRC Notice of Changes: MRC reported that the sale of Coastal Resources of Maine LLC to DTE-HM, LLC is anticipated to be final in June of 2021. Processing waste, on some level, is scheduled to begin by the end of the year.

  4. Solid Waste Report: Cathy completed the annual DEP Solid Waste Report. The recycling tonnage went down from 21.72 tons of recyclables in 2019 to 20.02 tons of recyclables in 2020.This change could reflect the interruption of the transfer station accepting recyclables during the early months of the pandemic and the delay in finding a temporary solution to transporting recyclables because the box truck was out of commission.  For solid waste that is landfilled, the tonnage was 119.66 tons in 2019. 2020 tonnage is hard to extrapolate, because Freedom transports Montville’s waste and it is not weighed separately. Montville estimates 2.5 – 3 tons per week, which would be 130-156 tons in 2020.

  5. Road Entrance Notification Ordinance: SB wanted to highlight that this is an active ordinance. SB also plans to create a written policy that codifies Montville’s custom of having land owners purchase any culvert needed (as per the Road Commissioner) for a driveway. The town will install the first culvert, or will approve of a contractor to do the work to the town’s specifications. Hannah to work on this wording. When finished this will go onto website.

  6. Admin Assist Hours: If the Administrative Assistant wages line is approved as written at Town Meeting, the number of hours that Hannah needs to average for the rest of the year is 12/week. FYI.

  7. Karen reported that the MMA Traffic Safety Grant that the MVFR and Road Commissioner applied for has been awarded. It will provide additional safety devises for the Town. More details of the grant will be on the Town website.

  8. Bob LeRoy will verify that Richard is keeping maintenance records and using the log book for Town equipment.

  9. Motion to Adjourn: 7:40 PM

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Bob Price, 1st Selectperson/Assessor montville1st@fairpoint.net

Cathy Roberts, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Bob LeRoy, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

 

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting - Monday May 10, 2021

Present: Bob Price (1st Selectperson); Cathy Roberts (2nd Selectperson); Bob LeRoy (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); John York (Fire Chief). Present Via Zoom: Jodie Martin (Town Clerk).

 

  1. Call Meeting to Order: 6:00 PM

  2. Select Board entered into Executive Session pursuant to 1 M.R.S.A. § 405(6)(C).

 

Regular Meeting: 6:30PM

  1. Acceptance of Agenda: Approved

  2. Acceptance of Minutes from May 3, 2021: Approved

  3. Treasurer’s Warrants: # 18: $7,472.95 (AP); Warrant Preview #19: $29,292.93 (AP); and Warrant #19: $3,221.16 (PR). Signed.

  4. Roads: Richard reported that the Rt 3 end of Choate Rd is scheduled to get material brought in to improve the road this week. DOT bridge reports have been received. Load limit signs for Peavey Town Bridge have been placed by the state. Hannah will verify where the LRAP funds have been applied. One resident expressed very strong concerns about the mulch machine that is cleaning up the sides of the road. Clearing the sides of the roads is an obligation for the town, to dry out the roads in spring, ditch the roads and to keep them open for safety reasons. The mulching machine is the most accessible and least expensive option at this time. North Ridge Rd is the next road that will have the mulching done. Richard stated that on the Rt 3 end of North Ridge, big trees in the right away need to be cut down. Hannah will contact MMA about the wood from trees cut in the right of way. SB decided not to have Richard implement tree cutting right now. Richard reported that culverts have been delivered to the town.

Richard identified North Ridge, Haystack and Choate roads as on the list for getting substantial work done in the coming season.

  1. Town Meeting: Freedom Fire Department will be selling chicken BBQ for lunch at Mt View on Town Meeting Day

  2. Transfer Station Kiosk: The kiosk for public notices at the transfer station is under construction. Cathy will talk to Drew, the builder, about what features need to be added for functionality.

  3. Notice for Bids on Tax Acquired Properties: Hannah will send ads to village soup, and send Jodie the notice to post on the website. Hannah will send notices to abutters.

  4. New Businesses re SPRO: Cathy suggested that the town adopt a policy requesting that all new businesses register with Town clerk and be advised to read the SPRO to find out if the Site Plan Review Application applies. Registrations would be shared with the Planning Board for review.

  5. Info on specific articles for Website: SB will consider writing more detail about the decisions to put certain articles on the Town Warrant. Suggested topics are: dump truck, gravel pits and transfer station.

  6. Sand Bids: One bid came back from the Knox County bidding pool. It was for 15.00/yard. SB decided to seek other bids.

  7. Recycling Resolution: SB signed a letter of support for LD1541 Extended Producer Responsibility for Packaging Law. Hannah will send a copy to the legislature.

  8. Appeals Board Appointments: Debbi Lasky and Susan Shell were appointed to the Board of Appeals.

  9. Solid Waste Report: Cathy is still getting numbers to fill this out.

  10. Grant writing workshop at Hutchison Center: Karen reported that Registration is now open for a five-day professional development program, Grant Writing Essentials, on May 21 and 28 and June 4, 11 and 18 from 9 a.m. to noon through the University of Maine Hutchinson Center. The fee for this online, instructor-led program is $850. Scholarships are available. This program is designed to benefit people across the grant-writing spectrum, including those new to the genre, those in the midst of writing grants and successful grant writers who are looking to refine their skills and gain new insights. SB discussed the benefits of this kind of training, and that Town is not in a position right now to fund this.

  11. An Act to Fully Fund and Restore Municipal Revenue Sharing LD 328: FYI. This act passed. No word yet on what Montville’s retroactive share will be and which fiscal years it impacts.

  12. MVFR Consolidated Account: Transfer of the Fire Department’s Consolidated account to be switched Town of Montville is underway.

  13. Tax Maps have been printed. And are available to the public.

  14. Assessing Report: Cathy reported that Amy has been busy assessing properties, and doing data entry. Bob and Bob are encouraged to finish their lists of places for Amy to visit. SB discussed the possibility of raising the value of land nominally, this year. No decision was made.

  15. Bob L asked what the procedure is for posting a speed limit that is less MPH than the default (45 on a paved Rd). Hannah will check on this.

  16. John reported that the emergency light in the fire house is complete. 3 people on the MVFR will be taking their final exams for basic fire school soon. And the hands-free sink at the fire house has not gone in yet, but is still on the list of grant improvements that will be installed.

  17. Bob P reported that the hands-free fixtures in the office bathroom, also paid for by The Keep ME Healthy Grant, still needs to be installed.

  18. Cathy reported that she received another call from the land owner who had been concerned about a neighbor’s trash. SB discussed encouraging residents to establish a committee that may be able to help anyone who cannot clean up their yards, and would like help. Hannah will contact MMA for more info and to find out if the town can take donations to help support solid waste disposal for those who may need and request it.

 

  1. Motion to Adjourn: 8:30 PM

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Bob Price, 1st Selectperson/Assessor montville1st@fairpoint.net

Cathy Roberts, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Bob LeRoy, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

 

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting - Monday May 3, 2021

Present: Bob Price (1st Selectperson); Cathy Roberts (2nd Selectperson); Bob LeRoy (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Jonathan Thornhill (Roads Contractor). Present Via Zoom: Jodie Martin (Town Clerk); Terry Fischer (Tax Collector/Treasurer).

 

  1. Call Meeting to Order: 6:40 PM

  2. Acceptance of Agenda: Approved

  3. Acceptance Minutes of April 26, 2021: Approved

  4. Treasurer’s Warrants: Warrant # 17: $62,521.14 (AP); Warrant Preview #18: $7,472.95 (AP); and Warrant #18: $3,682.96 (PR). Signed.

  5. Town Warrant: 2021 Town Warrant was signed.

  6. Town Meeting: RSU3 superintendent affirmed that we can have food trucks available for lunch at town meeting, and offered some of its picnic tables for our use.

  7. Roads Check-in: Grading has begun, or has been completed on: Choate; Foy; Morrill; Hidden Valley; Stewart; and Goosepecker Ridge. Culverts are being ordered for Halldale. Roadside mulching is planned for North Ridge. Jonathan asked about the policy of requiring driveway permits. Hannah to research.

  8. Packer Title: Board signed the back of the Packer title over to new owners: Bolsters

  9. Gravel Pit License Requirements and Inspections: Larrabee Construction and Robert Vile have inspected the gravel pits that are being considered for purchase. Larrabee estimates 187,000 yards of gravel at the pit that is at the corner of Rt. 220 and Randlett Rd. Robert Vile – Licensed Site Evaluator and Certified Soil Scientist has not submitted the evaluation yet.

  10. Open to the Public: Jonathan Thornhill informed the Select Board that he intends to run for Select Board at this year’s Town Meeting.

  11. Info on specific articles for Website: SB will write up notes about some of the Warrant Articles, to post on website.

  12. Salt Bid - Contract due 5/17: Select Board decided to go with the state’s bid, from Morton Salt of 49.31/ton. Unanimous.

  13. Acc#978 Tax Payments: Meeting with taxpayer at May 10th SB meeting.

  14. Appeals Board Appointments: Chris Schmidt and Leslie Woods are stepping down from the Appeals Board. The Town thanks them for their service. Two Appeals Board members need to be appointed to fill these vacancies.

  15. Workers Comp Requirements: MMA Workers Comp has begun to enforce all towns’ requirements to have either Workers Comp verification or Presumption of Independent Contractor’s status letters, for all non-employees who do work for the town. Every contractor must provide a copy of one of these forms in order to work for the town. Otherwise, MMA WC will be charge the town for workers comp, as though the contractors were employees.

  16. Solid Waste Report: Cathy will submit this.

  17. CMP pole permit: Permit for a pole at 2250 feet from Rt 3 on Choate Rd was signed.

  18. Motion to Adjourn: 8:30 PM

 

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Bob Price, 1st Selectperson/Assessor montville1st@fairpoint.net

Cathy Roberts, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Bob LeRoy, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

 

TOWN WEBSITE: www.montvillemaine.org

 

Select Board Meeting Minutes 

 

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Bob Price

2nd Select Person: Cathy Roberts

3rd Select Person: Bob LeRoy

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

Forest Path