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Select Board 

Next Select Board Meeting will be held on Tuesday, January 25th, 2022 at 6 pm here at the Town Office. This meeting will be held in person and on ZOOM. Please use the link below if you would like to join in.

Join Zoom Meeting: https://us02web.zoom.us/j/2676187071?pwd=U2Uwc1RmUVYwQk9pMFJnRXVob0JpUT09

Last Approved Minutes:

Montville Select Board Meeting – Monday, January 3, 2022

 

Present: Cathy Roberts via Zoom (1st Selectperson); Bob LeRoy (2rd Selectperson), Sharon Hibbard (3rd Selectperson) attended first part of meeting; Hannah Hatfield (Administrative Assistant); John York (Fire Chief/EMD); Richard Peavey (Road Commissioner).

 

  1. Call Meeting to Order: 6:10 PM

  2. Acceptance of Agenda and Minutes of December 13, 2021 and December 20, 2021: Accepted Unanimous.

  3. Budget Workshops: Select Board decided to hold budget workshops this month as follows: Jan 5th at 4 PM at the Town Office for the Transfer Station; Jan 10th during the regular Select Board meeting for Admin; Jan 13th at 4PM at the Fire station for Fire Department; and Jan 17th at 5PM at the Town Office for Public Works. Select Board asked Hannah to arrange meetings with the Budget Committee for the week of Jan 24 and/or the week of Jan 31.

  4. Treasurer’s Warrants: Warrant Preview #1: $54,407.81 (AP); Warrant #52: $17,686.83 (AP); Warrant #1: $3,305.89 (PR) Signed

  5. Roads: Richard has been in contact with Snowplow contractors in regards to the amount of sand being used. He believes the drivers are spreading adequately for the conditions. Select Board will consider a sanding policy if needed. Richard said that more salt is being spread on Rt 220 than in previous years and he thinks it has been beneficial. Select Board discussed a request for Richard’s contact number to be on the town phone message, John asked if the Town could put his number as Emergency Management Director on the phone message as well. Board agreed. Select Board also agreed that the phone message should mention the town website as a resource for all town contact numbers. The town received notice that Rt 220 will be paved by the Maine Department of Transportation in the summer of 2022. Select Board would like to post the paving notice on the website as the time gets closer. Since Sewell Rd is closed to winter maintenance the Select Board agreed Sewell Rd should be closed with a physical barrier, as well as with signs. Signs to get ordered this week. Barrier to be put up at the same time that the signs go up. Hannah to notify residents and USPS.

  6. Recycling/Transfer Station: Trash bag stickers are reportedly not sticking on the bags well. Select Board would like to find a better source of stickers. Hannah and Terry to research.

  7. ARPA: Cathy made a motion to allow for COVID test kits for the Fire Department to be paid out of ARPA money. Bob seconded the motion. Sharon was absent at the time. Hannah will email Board a quote for Town Office reconfigurations to address covid safety issues.

  8. Signs for Sewell Rd, gravel pits, and security surveillance: Hannah to order this week.

  9. 2022 Town Meeting: Hannah has not heard back from RSU3 about possibly using the gym again. Will follow up.

  10. Town Report Dedication: Tabled

  11. Zoom meetings: Select Board agreed to have a zoom option for all SB meetings, until further notice.

  12. ACO reports whole year: Hannah to email to Select Board.

  13. Select Board (Sharon absent) agreed that Hannah should send out Intent to Build forms out to residents who are building, but have not filled out the form.

  14. John gave the Select Board a notice from the state describing a new law that requires all buildings with propane, natural gas, or liquified petroleum gas appliances to have Fuel Gas Detectors in every building and room that contains a fuel powered appliance. For the municipality this pertains to the Town Office the Garage and the Fire House. Units will need to be researched and purchased.

  15. John asked the Select Board to consider getting a town credit card that can be used by the Fire Department and Emergency Management Director. A credit card could allow for urgent purchases from vendors that the town does not already have an account with. Select Board decided to ask Terry to look into the prospect of getting a card. Select Board acknowledged that a town credit card policy would need to be implemented before a card could be issued. Hannah to ask other towns what their policies are.

  16. Motion to Adjourn: 7:57PM

 

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

 

NO MEETING DECEMBER 27TH, 2021

 

Montville Select Board Meeting December 20, 2021

Present: Cathy Roberts (1st Selectperson); Bob LeRoy (2nd Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Matt Flynt (Perspective Transfer Station Attendant); Richard Peavey (Road Commissioner), John York (Fire Chief); Karen York (MVFR).

 

  1. Call Meeting to Order: 6:00 PM

  2. Acceptance of Agenda and Minutes of December 13, 2021: Passed over (literally, this was totally missed)

  3. Executive Session as per 1M.R.S.A.§ 405(6)(A):

6:00-6:40 PM

  1.  Treasurer’s Warrants: Warrant Preview #51: $81,870.58 (AP); Warrant #50: $16,437.92 (AP); Warrant #50: $3,161.45 (PR) Signed

  2. Roads: Select Board asked Richard to bring a list of next year’s priorities to the meeting on January 3rd. Select Board questioned who will be cutting trees in the right of way on Halldale Rd that need to be cut to install electric poles. Hannah to contact Ruth at CMP to clarify. Select Board voted unanimously to temporarily close Sewell Rd. citing safety concerns brought by Richard, John and some residents. Richard will have the plow driver plow out just the part of Sewell where the mail boxes are so the boxes will still be accessible to the postal carrier. Signs for Sewell Rd temporary closure will be installed. In response to continued complaints about the speed of gravel trucks on Kingdom Rd. Hannah will write to the gravel pit owners informing them of the safety issues.

  3. People’s sand shed: There was concern that a large local business had been using more than the 2 buckets of sand per storm last season. Hannah to call to inform them of the 2-bucket policy.

  4. Recycling/Transfer Station: Matt Flynt was interviewed for the position of Transfer Station Attendant. Select Board hired him, unanimously. He will work with Brad on January 2nd to get training. Cathy will remind Brad and Matt about making sure all bags have stickers.

  5. ARPA: Karen reported that there has been an update put out by MMA, about allowable expenses for the American Recovery Plan Act funds.

  6. Town House: No Action

  7. Road Sign at end of Center Rd: Will revisit in spring

  8. Adobe PDF Conversion to Word: Sharon will work with Hannah to find a free way to convert pdfs into word docs for the town report.

  9. Town Office Driveway: Driveway is in need of repair. This is on Richard’s list of roads to fix.

  10. MRC Webinar Review: Cathy reported that Municipal Review Committee is optimistic that there is a competent buyer for the currently defunct Fiberight facility in Hampden, that was slated to be a single-stream waste facility. There will be more information available in January as to the pending purchase and plan for municipal waste. Municipal waste tipping fees will go up this next year.

  11. MVFR budget: Tabled for later.

  12. John reported that there are significant potholes on Choate Rd that could be a hazard. Bob to follow up with Richard about addressing this.

  13. John and Karen stressed the importance of being prepared to apply for grants. And encouraged the Select Board to consider a line item in the town budget for matching grants.

  14. Select Board agreed to put “premises under surveillance” signs up at the garage to inform citizens that the area is being surveilled.

  15. Select Board decided to have no Select Board meeting on December 27th. Board members will come in to sign the treasurer’s warrant.

  16. Motion to Adjourn: 8:30 PM

 

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting December 13, 2021

 

 

Present: Cathy Roberts (1st Selectperson); Bob LeRoy (2nd Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner), John York (Fire Chief), Brad Peters (Transfer Station Manager).

 

  1. Call Meeting to Order: 6:07 PM

  2. Acceptance of Agenda and Minutes of December 6, 2021: Approved

  3. Executive Session as per 1M.R.S.A.§ 405(6)(A): 6:32 – 7:13 PM

  4. Treasurer’s Warrants: Warrant Preview #: $16,437.92 (AP); Warrant #49: $50,798.19 (AP); Warrant #50: $2,348.00 (PR) Signed

  5. Roads: Richard reported that the State did some work on the end of Kingdom Rd., making an apron of (reclaimed) pavement as the dirt road meets Route 3. Select Board asked Richard to continue to assess and address the most urgent roads. SB and Richard agreed that Choate Rd should get crusher dust spread over the pothole portion on the Rt 3 end.  SB also asked Richard to come up with a list of priorities for next year and a preliminary budget for the SB to consider. January 3rd is the tentative date for the SB to meet with Richard about the Public Works budget lines for the upcoming town warrant. 

  6. Recycling/Transfer Station: Cathy will attend and MRC zoom meeting this week, to be informed about what is going on with the waste facility that has been idle, among other things. Compactor container contract with DM&J will include PERC as the destination for our municipal waste. Cathy spoke with Michael Carol of MRC to verify that PERC can be our end user within the MRC contract. The little sand shed has blown over again. Brad and Bob will look to stabilize it this weekend. Cathy reported that Bob Price offered to take electronic waste (up to 50 inches per unit for screens) to UARRC once/month, so the transfer station can continue to collect those items. Select Board and Brad decided to close the transfer station for Saturday December 25th to open it next on Sunday January 2nd, and then resume the regular Saturday schedule on Saturday January 8th.

  7. ARPA: Sharon reported that Bangor Daily News is beginning to survey Maine towns to find out what expenses are being considered for the ARPA funds. Hannah is continuing to research the reporting requirements.

  8. Town House: The shoring up of the Town House floor under the safe is still pending and once the ground has solidified more will be addressed.

  9. Assessing: Select Board would like to see the new maps on the website and a GIS version made available.  Hannah will check with mapping services for additional price for the GIS version.

  10. ACO Report: ACO Nerber submitted November’s report. He reported driving 74 miles and 2 hours of service. Select Board would like to see the ACO numbers for the whole year in order to consider pay for next year.

  11. Water Test: DHHS/CDC water test came back with a potable grade. The one substance that was over the usual amount was iron.

  12. Town Meeting Time and Place: Tabled for next week.

  13. Senior Tax Deferral Program: State Senator Curry will get us more detail on how a town can implement this newly enacted law. Select Board may want to address it at the upcoming Town Meeting.

  14.  Road Sign at End of Center Rd: A community member asked who is in charge of the sign at the end of Center Rd that has all the names of nearby towns on it. Hannah to find out what its history is. And will find out if it needs repair.

  15. Signage for Gravel Pits: Sharon to find “No Trespassing” signs to use at the town gravel pits for now.

  16. Town Office Roof Has Been Completed: Select Board wants to acknowledge the high-quality work that Keyes Roofing did to accomplish this. Thank you, Elijah Keyes and crew!

  17. Motion to Adjourn: 8:04 PM

 

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Montville Select Board Meeting December 6, 2021

 

 

Present: Bob LeRoy (2nd Selectperson); Sharon Hibbard (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); John York (Fire Chief); Karen York (MVFR); Jon Thornhill (Road Contractor); Anne Shore (Resident). Absent: Cathy Roberts (1st Selectperson).

 

  1. Call Meeting to Order: 6:10 PM

  2. Acceptance of Agenda and Minutes of November 29, 2021: Accepted

  3. Open to the Public: Anne Shore expressed concern about the condition of Sewell and Kingdom Rds. and reported that the degradation of the road seems to be related to the number of gravel trucks that travel the road. Richard suggested that for the portion of Kingdom that touches Rt 3, a conversation with Department of Transportation (DOT) might be the helpful because the state has jurisdiction over Rt 3. Sewell Rd is discussed in more detail below, under “Roads”.

  4. Treasurer’s Warrants: Warrant Preview #49: $50,798.19 (AP); Warrant #48: $12,718.92 (AP); Warrant #45: $6,195.25 (PR) Signed

  5. Public Hearing re policy regarding remote meetings: Select Board held a public hearing in regards to the approval of municipal policies that allow for remote meetings of any and all municipal boards and committees. No public comment was submitted. Policies approving the allowance of remote attendance and participation to municipal board and committee meetings via video or telephone, under certain conditions, was signed by Select Board members present.

  6. Roads:

    1. Choate North End Inquiry: A resident on Choate Rd asked if the north end would have its many potholes addressed before winter. Richard, and the Select Board present, discussed what possibilities there are for improvement before winter. The ability to bring in material and work on the road is weather dependent. The Select Board stated that Choate is on the “radar” and that the town is doing the best it can to address all the road issues in town.

    2. USPS stopping delivery Sewell, Kingdom, and Morrill: Post Master’s Office in Unity expressed concern about the condition of Sewell, Kingdom and Morrill Rds. They stated that service to these roads could be halted if the conditions do not improve. Sewell has been the topic of possible discontinuance. Plow drivers find it dangerous to plow because of how and where it meets Rt 3. Richard would like to know where on Morrill Rd. the problem is. Hannah to reconnect with Post Master to get more details.

    3. Jon reported that Burham Hill has extremely deep pot holes that are detrimental to the plow truck he uses on that road. He also reported that the damage on Morse Rd from the Halloween storm is getting worse since the last rain, and the washout is undermining the pavement. The Select Board present encouraged Richard to do what needs to be done under the current weather conditions to correct the most urgent road issues at hand.

    4. Bob asked about where we are in the process of changing the speed limit on Halldale Rd. Hannah reported that she has inquired with DOT 3 times, without response and will do so again.

  7. FEMA Reporting: Hannah submitted a preliminary damage assessment for the Halloween Storm Event and is awaiting more information from FEMA.

  8. Compactor: The compactor seems to be running fine. Ribbon Cutting will be held this Saturday 10-11AM. Hannah to find out where the garbage, that will be picked up by DM&J is being taken.

  9. Recycling/Transfer Station: Bob Price will deliver Freedom’s trailer back to them on Thursday. Bob L reported that the bulletin board for the transfer station has been completed. He will deliver it to the station. The warming hut for the transfer station attendants has been delivered.

  10. Employee review Policy: Select Board members present signed the employee review policy. This policy instructs the Select Board to meet with all appointed and hired designated employees of the town, currently including but not limited to the Transfer Station Supervisor and the Administrative Assistant, twice per year, for review and the exchange of pertinent information. Will schedule review meetings this month.

  11. ARPA: No change. Hannah continues to research reporting requirements and will send SB the national list of how other towns are using the funds.

  12. Town House: No change

  13. MRC Election: Select Board members present voted for James Vallette to serve on the Municipal Review Committee Board of Directors for a 3-year term.

  14. John reported that some Fire Department members would like to plant a garden around the flag pole at the fire station. Select Board present approved.

  15. Motion to Adjourn: 7:17 PM

 

 

Respectfully submitted by Hannah Hatfield

 

Contact emails:

Cathy Roberts, 1st Selectperson/Assessor montville1st@fairpoint.net

Bob LeRoy, 2nd Selectperson/Assessor montville2nd@fairpoint.net

Sharon Hibbard, 3rd Selectperson/Assessor montville3rd@fairpoint.net

Jodie Martin, Town Clerk tcmontville@fairpoint.net

Terry Fischer, Tax Collector/Treasurer trmontville@fairpoint.net

Hannah Hatfield, Administrative Assistant to the Select Board montville@fairpoint.net

TOWN WEBSITE: www.montvillemaine.org

Select Board Meeting Minutes 

 

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Bob Price

2nd Select Person: Cathy Roberts

3rd Select Person: Bob LeRoy

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

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