top of page
Montville Image #1.jpg

Select Board 

 

The Select Board will be meeting on Monday, January 30th at the Town Office, starting at 5:30 pm.

Continual ZOOM Link to Select Board Meetings:

https://us02web.zoom.us/j/82902944753?pwd=NnZxRk1MY1Y1MndNc2FPVkN0VnBZdz09

*** If you are going to be zooming in to a meeting, please call Hannah (the Select Board's Administrative Assistant) so she can turn the ZOOM option on. 207-342-5543 ***

Last Approved Minutes:

Montville Select Board Meeting Tuesday January 3, 2022

 

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); Richard Peavey (Road Commissioner); Amy Dunn (Assessing Agent) via Zoom.

 

  1. Call Meeting to Order: 5:00PM

  2. Acceptance of Agenda and Minutes from December 27th and December 28th: Tabled for next week.

  3. Executive Session Pursuant to M.R.S.A.§405(6)(A) SB Moved and voted to go into executive session. 5:03-5:55PM

  4. Assessing Agent: Amy reported that April is the prospective starting time for doing the rest of the revaluation visits (at half way now). Planning to hold hearings by end of June, for any property owner to discuss findings. Amy is certain the revaluation will be completed within the budget.

  5. Treasurer: No report.

  6. Roads:

    • SB recommended installing larger culverts as a rule of thumb. SB suggest all debris tree cutting be off road - onto other side of ditch when possible. Hannah to find out price of guard rails,

    • SB would like our legislators to help the Department of Transportation address the road condition that creates flooding on Rt 220 near Frye Mt. Hannah to send photos of recent Rt 220 flood to Rep Zeigler, Sen. Curry, and Pete Coughlan of the DOT, with request for corrective measures.

    • SB still needs PW budget. Richard to meet with SB next week with priorities and numbers.

    • Cathy to continue research into the possibility of taking out a bond for capital improvements.

  7. MVFR/EMD:

    • Won grant for $1,800.00 for pagers.

    • Mileage logs submitted.

    • Cathy reported that a representative from Central Maine Cost recovery will meet with SB on January 30 at 5PM. She said that the Town can come up with a policy or an ordinance to apply for cost recovery from insurance companies and Town could vote on where the revenue would go.

  8. Transfer Station:

    • Sharon reported that the DEP Solid Waste Grant application she and Cathy submitted (and was awarded to get a recycle truck with) had got a rating of 100%. Still waiting for Final Contract from DEP to implement the grant.

    • Brad to get lock on the door of the compactor hopper. Cathy to contact Brad.

    • SB decided to get a security camera to focus on compactor. Doug to install.

  9. Clerk: No report

  10. SB:

    • New Computers and IT support: Cathy spoke with Ryan from Belfast Computers to arrange a visit. Sharon to be present for visit if possible.

    • SB signed Quit Claims deeds for parcels 82, 887, 882.

    • Martin Luther King Day Schedule; SB meeting that week will be on January 18th at 5PM.

    • SB unanimously appointed Jodie Martin as Registrar of Voters,. Appointment papers signed.

    • Grant Consultant, Victoria Fynn is scheduled to meet with SB on January 23rd at 5PM before public meeting.

    • Cathy to set up a time to meet with Midcoast Counsel Governments. Who work exclusively with municipalities supporting many things: Planning Board, Comprehensive plans, development goals and grants.

    • SB to consider reaching out to additional grant writers.

  11. Budget Discussions: SB workshop on Thursday at 5PM to begin plugging in numbers for 2023 budget.

  12. Town Warrant-Report: On going.

  13. Treasurer’s Warrant: Warrant Preview #1: $86,625.09 (AP); Warrant #53: $2,295 (AP); Warrant #52: $8,996.74 (PR)

  14. Adjourn: 8:00PM

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Workshop Wednesday December 28, 2022

 

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); Jodie Martin (Town Clerk): Terry Fischer (Treasurer/Tax Collector); Jon Thornhill (Road Contractor)

 

  1. Call Meeting to Order: 8:30AM

  2. Discussion regarding 12/23-24 storm.

  3. Upcoming meetings:

    • January 3rd at 5:00PM Regular Meeting beginning with an Executive Session.

    • January 5th 5:00PM SB Budget Workshop

    • January 9th 5:00 PM Combined meeting with Liberty and Palermo at the Liberty Community Hall to discuss Liberty Ambulance budget.

    • Further Budget Workshops and Grants Consultant meetings to be determined.

  4. Write-offs for archival personal property taxes: Cathy made a motion to write off the $1,035.73 of personal property taxes that remained unpaid and uncollectible from 2016 and prior, to be accounted for in the overlay account. Doug Seconded. Unanimous – in favor.

  5. Balance Carryovers: SB voted unanimously to carry over the following balances to the 2023 budget

    • $24,525.00 Revaluation

    • $1,000.00 Planning Board

    • $10,000.00 Transfer Station Trailer/Box Truck

    • $8,401.80 Solid Waste Disposal

    • $1,200.00 Swimming Instruction

  6. Account Balancing: SB voted unanimously to move the following amounts for the purposes of balancing the accounts as per Town Meeting authorization.
    $137 from Cemetery wages, $8.50 from Cemtery FICA, $2.24 from Cemetery Medicare, $300 from Cemetery Mowing, and $223.36 from Street Lights, all moved to balance Consulting Fees account.

  7. Treasurer’s Warrant: Warrant Preview #52: $6,817.22 (AP); Warrant #51: $81,133.29 (AP); Warrant #52: $8,378.87 (PR)

  8. Adjourn: 1:30PM

 

Respectfully submitted by Hannah Hatfield

 

Montville Select Board Meeting Monday December 12, 2022

 

 

Present: Cathy Roberts (1st Selectperson) via Zoom; Sharon Hibbard (2nd Selectperson) via Zoom; Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); John York (Fire Chief); Terry Fischer (Treasurer/Tax Collector); Jodie Martin (Town Clerk); Michael Walker (Resident).

 

  1. Call Meeting to Order: 5:07PM

  2. Acceptance of Agenda and Minutes from December 5th: Tabled for next week.

  3. Open to the Public: Michael reported ice and water coming out of a culvert going across North Ridge near north end of the road, this overflow will impact the condition of the road. Doug to talk to Richard about it. SB to discuss other driveway/road/ice issues in January.

  4. SB discussed process for road discontinuances. SB to look at cost to maintain each(all) roads starting with the smaller roads. SB considering having a public discussion about Sewell permanent closure, before beginning any formal permanent discontinuance proceedings commence. Meeting tentatively planned for January 9 at fire house.

  5. Terry to research establishing a WEX fuel payment account in order for MVFR, and other departments, to purchase gas without needing to be reimbursed.

  6. No report

  7. Transfer Station:

    • MRC Annual Meeting is this Wednesday, Cathy to attend remotely.

    • Bags of garbage were left at compactor when not open. SB asking Jodie to post notice to remind everyone not to leave garbage during off hours, reminding of time of operation, and inform all that the premises is under surveillance, and that further action will be taken against violators.

    • Cathy to ask DM&J about how to protect the compactor from being impacted by ice.

    • Jodie will leave the Business Registration Form draft for Planning Board to review on Wednesday. SB suggested that when the form goes on the website make sure it is close to the Site Plan Review Ordinance for reference. SB discussed having a page on website to include a list of businesses if anyone wants to list their Montville business.

    • There was a request for use of meeting room for the first and third Saturdays, during office hours, from now through April. SB approved.

    • Emily Hills asked if the Town could plow out a loop at the intersection of Rt 3 and Trues Ponds Rd., in order to accommodate a safe school bus stop. Doug to ask Richard/Troy about this possibility.

    • SB would like to retain the unused lease amount on the equipment lease because of the favorable interest rate received. Hannah to check with auditor to make sure it is kept track of as needed.

    • Hannah provided a lot combination request form to give to Amy Dunn (Assessing Agent) allowing for combining certain parcels for property tax purposes.

    • Hannah to look for permits and consider costs included in installing another above ground fuel tank at the Town Garage;

    • WBC Joe Meadows sent memo looking for volunteers for committees, more on this to follow.

    • SB to hold a Stipend/Salary Workshop tentatively Dec 28th.

    • SB would like to ask Midcoast Council of Governments to come to SB meeting or a workshop meeting to find out how they can help find and access funding.

    • Karen and Nadine spoke with a grant/funding/organizing consultant, Victoria Fynn. Waiting for a proposal from her, for her services.

    • SB to confirm with Nadine that she can set up a email account on her own for town emails.

    • HR and procurement policies. Hannah to send SB current policies -in-process to see what needs to rise to the top.

  8. Budget Discussions:

    • ARPA remaining amount that can still be used is $43,937.76.

    • Hannah to start to work on spread sheets for budget.

    • Reserve Account spread sheet has been created, including year of inception, language of the originating article and fund balance as of last year. Hannah to send to SB and MVFR.

  9. John introduced cost recovery paperwork for retrieving insurance money for towns. There has to be an ordinance to enact it. Cathy has paperwork will follow up.

  10. Treasurer’s Warrants: Warrant Preview #50: $27,526.15 (AP); Warrant #48: $55,509.30 (AP); Warrant #50: $2,340.53(PR)

  11. 7:30PM

 

Respectfully submitted by Hannah Hatfield

 

Montville Select Board Meeting Monday December 5, 2022

 

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Karen York (MVFR); John York (Fire Chief); Terry Fischer (Treasurer/Tax Collector); Bonnie Hrichak (Budget Committee Member); Herman Peaslee (Budget Committee Member), John Billings (Budget Committee Member); Nadine Cancell (Budget Committee Chair).

 

  1. Call Meeting to Order: 5:12PM

  2. Acceptance of Agenda and Minutes from November 28th: Accepted.

  3. Executive Session M.S.R.A. §405(6)(C) Regarding Matured Lien. Issue was resolved prior to meeting. No executive session.

  4.  Open to the Public:

    • Herman asked what it would take to add more solar panels to the sand shed. Hannah to call revision to set up an evaluation for more panels.

    • Herman requested that the budget spreadsheets for FY 23 be forwarded to the Budget Committee after each update. SB and BC to begin joint meetings after end of year.

    • Nadine suggested the Town create a “grant committee”.

  5. :

    • Consolidated and CMP bills will now be paid on line.

    • SB not meeting on December 26th, will sign last warrant of year on 28th of December.

    • BC and MVFR request year-end reports as soon as possible after the close of books.

    • Audit is scheduled for the 16th of January.

  6. :

  • Richard listed priority possibilities for road work next year. SB requesting ball park numbers for each of the projects. Richard suggested the Town implement a brush and tree cutting program for better maintenance of the roads. SB is would like to create a hazard mitigation plan, because they are mandatory for many federal grants. Richard to ask Tammy Reynolds about buying culverts in bulk. Cathy to research bonds.

  • SB decided that current road work priority should be for relieving road issues impacting winter road maintenance.

  • Cathy highlighted the importance of driveway modifications to deal with road issues, wondered how town could help mitigate some driveway issues.

  • SB and Richard to meet again with updates on budget numbers tentatively the week of Dec 19.

  1. : John York left write-up for Jodie to send out, regarding safe wood-pellet storage. 

  2. Planning Board is meeting on Dec 14th at 6pm

  3. Transfer Station:

    • DEP Waste Diversion Grant: Hannah to look for official packet. SB to investigate how to share resources gained from the grant with other towns.

    • Doug and Sharon will continue to look for a truck to purchase.

    • Transfer Station will be open for a half day on Christmas Eve 9-12. Jodie to put on website/email.SB to check with Brad about New Year’s.

  4. :

  • RSU3 Outlying School Assessments are expected to be complete in January, District public meeting to follow.

  • Montville, Liberty and Palermo Select Boards will meet together at the Liberty Community Hall on Jan 9, to discuss Ambulance plans and budget.

  • Jodie submitted a draft business form. SB reviewed and made edits.

  • Hannah to reach out to remaining matured lien holders to arrange meetings.

  • Sharon to start a roads spreadsheet, to keep track of expenditures per road.

  • Debi Stephens will contact Maine Historical Society about the doors for the Town House.

  • Kingdom School House has a crack in foundation. Doug to look at trees that may need to be taken down and will look at drainage.

  • Hannah to look at procedure for discontinuance of Sewell Rd.

  • SB to discuss salaries/stipends in workshop Tuesday 13th at 8am. SB to schedule subsequent meetings for equipment, smaller line-items, and MVFR budget considerations.

  1. Treasurer’s Warrants: Warrant Preview #49: $55,509.30 (AP); Warrant #48: $11,048.26.44 (AP); Warrant #49: $6,747.37(PR)

  2. 8:15PM

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Monday November 28, 2022

 

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Matthew York (Transfer Station Attendant) Karen York (MVFR); Brad Peters (Transfer Station Manager); Terry Fischer (Treasurer/Tax Collector); Jodie Martin (Town Clerk); Cindy Abbot (Code Enforcement Officer and Licensed Plumbing Inspector); Peter Kassen (Planning Board Chair).

 

  1. Call Meeting to Order: 5:05PM

  2. Acceptance of Agenda and Minutes from November 21st: Approved.

  3. Treasurer:

    • Consolidated has corrected its accounting mistake from last spring. Terry will now be paying these bills online.

    • Matured Liens Review: SB to make arrangements to have each owner of record come in to meet with the Board.

    • Last warrant for the year will be on Dec 26. SB to arrange for signing.

  4. Roads:

    •  SB asking plow drivers to hand deliver fuel receipts, monthly, before pay day. Treasurer to pay contractors all fuel costs over $4.50/gallon.  Richard to find out from contractors what equipment is being used and to inform them about submitting receipts.

    • Equipment Lease Update: Richard to look at a truck and rake that are under the price of what is remaining on the lease.

    • Hannah to order 10 “Town of Montville” magnets for PW equipment

    • Richard reported issues with people's driveways that exacerbate road damage in storms. Homeowners can consult with Road Commissioner and SB about driveway improvements.

    • Cathy to confer with Terry about current PW budget. SB confirmed that Richard can work on roads this week.

    • Richard to find out prices for renting a ledge hammer.

    • Public works budget: Next week Monday the 5th.

  5. MVFR/EMD:

    • MVFR to present at Budget Committee Meeting Dec 2, 11AM

    • Karen submitted mileage log for Fire Chief and EMD.

    • John reported that storage of wood pellets can generate carbon monoxide and can be dangerous in contained spaces.

  6. CEO/LPI/PB:

    • SB asked Cindy to make a list of payments for Treasurer to send to state and DEP and LPI. Checks can be submitted to Treasurer upon receipt with permit number indicated, CEO/LPI to keep track of payments and permits. To submit permits (with payment list) when they are complete.

    •  Hannah to look up statute on LPI responsibilities.

    • Cindy will send SB a solar farm ordinance from Belmont, for their information.

    • All businesses to fill out business registration forms with Clerk first, then these are to be sent out to the Planning Board, MVFR, SB, CEO and Road Commissioner so that they can weigh in on other forms or permits that may be required.

  7. Transfer Station:

    • Brad to make sure that monitoring of solar generation is logged weekly by transfer station attendants.

    • The DEP Waste Diversion Grant was approved! Official award notice and more info to follow. The grant award was for a box truck for transporting recyclables to UARRC was for $30,000 with the stipulation that the Town would pay an additional $10,000 as their contribution.

    • Transfer Station Operations Manual has been updated. To be stored on site at the station.

    • Brad asked to be part of any transfer station the hiring processes.

    • A representative from Revision Energy, to send contact for a truck dealer that could be helpful in locating a truck to purchase with for the grant.

    • SB discussed the purchase of shed, Brad to look at shed for sale, and get quotes for hauling it. Need door, window, heat and covering for over the compactor. All could be grant material.

  8. SB:

  • Credit Card application was completed and signed. Hannah to send.

  • School Board: Ellie Hess from the School Board said that the outlying school cost analysis study has not been completed. And that the Superintendent's office will contact all district towns, when done.

  • Town House Doors: Hannah to ask Viking and Spears about lead time for door acquisition and for quotes on door parts.

  • SB wants to pursue only above ground fuel tanks, to increase our on-hand supply.

  • Abatement for Acc# 1124 signed.

  • New Hope Midcoast Donation Request Packet: reviewed

  • State Surplus Public Sale: Friday 8 am. Hannah to go and see if there are any lateral filing cabinets, to use for maps and lots.

  • Waldo Broadband Corporation has partnered with Sebago Fiber and WIFI, Hannah to ask Jim Troutman (WBC Rep) what this means.

  • Budget Committee has chosen Nadine Cancell as chair.

  • Hannah to make a compliance schedule for employees, equipment and other property.

  1. Executive Session as per 1 M.R.S.A §405(6)(A) re hiring process. 8:15-8:30PM

  2. Treasurer’s Warrants: Warrant Preview #48: $11,048.26 (AP); Warrant #47: $105,035.44 (AP); Warrant #48: $2,72.51(PR)

  3. Adjourn: 8:45PM

    Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting November 21, 2022

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); Richard Peavey (Road Commissioner); Jodie Martin (Town Clerk).

 

  1. Call Meeting to Order: 5:05PM

  2. Acceptance of Agenda and Minutes from November 14th: Approved

  3. Treasurer:

  • Consolidated Accounts: no report

  • Foreclosure: Hannah to ask Terry about pending foreclosures and report back to SB.

  1. Roads:

    • Richard is looking at a rake to purchase. It would be paid out of this year’s equipment lease. Cathy made a motion to buy rake a rake for $2,500.00: Unanimous.

    • SB reviewed equipment work this year and affirmed that the dump truck was employed to haul substantial amounts of gravel. Richard reported that maintenance schedule is on track.

    • Hannah has compiled a FEMA scope-of-work worksheet for use tracking work on the roads that have been approved for FEMA funds.

    • SB discussed options for fuel for plow contractors when the fuel price is over $4.50. Discussion to be continued.

    • SB to discuss Public Works budget December 5th. SB interested in seeing totals of past expenses per road.

    • SB discussed placement of stop, or yield, sign for the Halldale Extension Rd. at Whites corner.

  2. MVFR/EMD:

    • Karen reported that the Risk Reduction grant for chemical safety cabinets check is on its way.

    • MVFR budget discussions with Budget Committee are being planned no date yet.

  3. CEO/LPI/PB:

    • SB to meet with CEO and Planning Board chair on Nov 28 SB meeting 5PM.

    • SB discussed ways of reminding residents about the requirement to submit Intent to Build forms prior to building, adding on, or installing structures. Ideas to consider pursuing: Send reminders; Include reminder in minutes; Send reminder out in tax bills next year; Have form visible at Jodie’s desk.

    • SB to connect with Planning Board chair about ways to inform public about Site Plan Review Ordinance change of use restrictions for property owners and businesses.

  4. Transfer Station:

  • MRC Ballot SB voted for Tony Smith, from Mt Desert Island to be on MRC Board of Directors

  • SB wants to meet with new transfer station employee and Brad next week for orientation. Hannah to invite them.

  • DM&J suggested extending the packer blade when the compactor is full and idle.

  • Sharon reported update on UARRC budget process. Montville will need a representative to replace Sharon, as alternate board member.

  • SB thinking of ideas for glass dust to mix with gravel. Innovative grants available...to explore.

  • John and Doug looked at box truck in NH, not in good shape.

  • Revision energy willing to help with recycling. Cathy to make introductory call.

  • Monitoring Solar generation: SB ask transfer station attendants to resume monitoring

 

  1. Clerk:

    • Election Worker Recognition: SB appreciates that the election on November 8th went smoothly and thanks all workers for their service. 556 people voted in Montville on November 8th.

    • Business registration form: SB and Jodie are working on a more detailed business registration form to include excerpts from the Site Plan Review Ordinance and other direction for owners. SB would like copies of all business registrations to be sent to the Planning Board, the SB, the Assessor, and MVFR, after submission.

  2. SB:

  • Cathy attended Solar Farm Forum hosted by Maine Farmland Trust (MFT), she will send material to Sharon and Doug. The forum focused on how agricultural land and solar farms can coexist. MFT has maps of valuable fertile agricultural lands. Also have ordinance examples used by several Maine towns. Decommissioning of panels at end of useful life is addressed in these sample ordinances.  Cathy believes it is worthwhile looking into this. SB to bring this up with Planning Board. Maybe collaborate with Revision Energy.

  • Letter to Post Master General: Hannah to send letter as is.

  • Credit Card research: Cathy and Hannah both found that, as per the Patriots Act a social security number must be provided for any entity to acquire a credit card.  SB agreed to move forward again with the credit card application process through First National.

  • School Board: Hannah to find out when RSU3 School Board is scheduled to talk about the outlying schools’ expenses and costs.

  • Liberty/Palermo Select Board Meeting: Hannah to ask Liberty if Jan 9th at 5pm would work.

  • A local humanitarian organization is looking for Montville volunteers to help with a weatherization project. Cathy to contact the organization to find out what is needed and how Montville may be able to help. SB discussed encouraging volunteerism.

  • DHHS General Assistance 2023 maximums were approved and signed by SB.

  • SB is soliciting quotes for Town House door replacement. Doug to run some of the options by Debi Stephens (Montville Historical Society).

  • Executive Session as per 1 M.R.S.A §405(6)(A) relating to town property. 8:30-8:45PM

  1. Treasurer’s Warrants: Warrant #46 (AP): $17,066.52; Warrant Preview #47 (AP): $105,035.44; Warrant #44 (PR): $3,852.10 Signed.

  2.  Adjourn: 8:45PM

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Monday November 14th, 2022

 

Present; Sharon Hibbard (2nd Selectperson).; Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Jon Thornhill (Road Contractor); Karen York (MVFR); Bonnie Hrichak (Budget Committee member)

Not Present: Cathy Roberts (First Selectperson)

 

  1. Call Meeting to Order: 5:10PM

  2. Acceptance of Agenda and Minutes from Oct 31th and November 7th: Approved

  3. Roads: Goosepecker is on the list to get road work done, if weather holds and North Ridge also needs some work. Doug informed Richard that near 557 North Ridge Rd on the east side of the road, there are 3 trees leaning into the road. Richard reported that re-paving Morrill Rd is not an option for this year. Peaveytown Rd needs work, Richard said he can skim it and then put gravel on. SB present decided Goosepecker is priority for this year. Peaveytown bridge and Bean Rd Culvert need to be considered for next year. Richard to research this sizes and strengths and costs of workable culverts for Bean Rd. Doug reported that DOT does not have engineering specks on Rt 220. DOT says Rt 220 is “not to modern standards” State says it will not ever fix it. Doug to find out traffic volumes for Rt 220 and for comparable state roads that have been fixed by DOT. Sharon to access accident reports from Montville's portion of Rt 220. SB believes that getting more people informed about usage and condition of Rt 220 could help encourage the state to work on the road. SB seeks to gather driver impact, big truck impact, potential MVF&R truck damage...etc. to help inform the state of the condition of the road. Richard suggested having a fire pond at Half moon pit for more gravel and pond.to research DEP's regulations on fire ponds in pits. Hannah to ask DOT about replacing broken signs at the dangerous curve near 824 South Mtn Valley Highway (Rt 220).SB present asked Jon to move the stop sign at Whites Corner to be on the extension road from south on Rt 220 entering onto Halldale.SB present decided to have the brush cut at the curve near 164 Kingdom Rd. Doug to arrange for brushing.

  4. MVFR/EMD: Karen got another letter from Efficiency Maine grants and rebates, including free consultations. Hannah to arrange a consultation, if possible.

  5. Transfer Station: SB to review MRC Ballot letters and nominations, due December 12.An application for Transfer Station attendant was submitted. SB present reviewed the application, Hannah to send it to Cathy. Matthew York was hired for the position. John and Doug to look at box truck for sale in NH, tomorrow. UARRC was closed this week due to illness. Facebook will notify when open again.

  6. SB: Amy Dunn (assessing agent) asked if the SB would purchase Excel/Word: SB tabled topic while we are looking for computer support. Solar Forum review. Tabled for Cathy. Letter to Post Master, wait for week, SB to review. CEO permits and ITB fees: SB seeks to standardize process for permits. Hannah to find out what the time line is for state to get permits. Hannah to invite Cindy (CEO/LPI) and Peter (Planning Board Chair) to the next meeting, November 21st. Sharon asking for status of current LPI and CEO permits and requests before meeting. Hannah to get SB more info on concerns and needs. SB signed appointment papers for Bonnie Hrichak as Budget Committee member. Town House report: Water has been turned off. Doug went under building to assess structure. Will put in more supports, including under the vault. He reported that it looks really solid. Town House doors: Hannah ask Spears in Rockland, and Viking for more door quotes. SB present agreed that fiberglass is OK. Doug suggested that there be discussion at town meeting for using Town House for more community events. Hannah to ask Efficiency Maine about Town House consultation as well. SB policies to consider: procurement, payment policies, HR. Hannah make sure we have exact list for what FEMA needs for policies. Doug reported that the fire pond letter was mailed to the Governor 4 weeks ago. Rep. Paige Zeigler was asked to let Doug know when the Governor responds. SB considering using Trello (an organizational app) for SB action items. Sharon set up a Trello board and instructions. On agenda next week. Hannah to get with Jodie and Terry about ordering ergonomic equipment.

  7. Assessing: Amy Dunn asked for a new cabinet for map and lot folders. Hannah check with state surplus Doug may be able to pick something up during the week.

  8. Treasurer’s Warrants: Warrant #45 (AP): $36,641.12; Warrant Preview #46 (AP): $11,522.52; Warrant #44 (PR): $6,497.97 Signed.

  9. Adjourn: 8:15PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Monday November 7, 2022

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Terry Fischer (Treasurer/Tax Collector); Jodie Martin (Town Clerk); Herman Peaslee (Budget Committee Member); Bonnie Hrichak (Resident); Richard Peavey (Road Commissioner); Jon Thornhill (Road Contractor); Brad Peters (Transfer Station Manager).

 

 

  1. Call Meeting to Order: 5:07PM

  2. Acceptance of Agenda and Minutes from Oct 31th: No Action

  3. Administrative Budget Review: Terry and Jodie and Hannah presented ideas for FY 23 administrative budget. Notable proposed increases include software support services, a generator, and wages reflective of minimum wage increases.

  4. Roads: Bean Rd has a culvert issue that needs substantial work. It is in an area of significant water flow that may need cooperation with the state (because of its proximity to Frye Mt.) to rectify. A patch over the damaged culvert is planned as a temporary fix. DOT sent guidelines for indicating curves on roads. SB to consider placing signs on Kingdom Rd curve. SB already contacted WC Sherriff office re Kingdom Rd. Gravel pit owner is not to be contacted as this is a law enforcement issue (discussed but not approved). Winter road contract for 10.08 miles of Rt 220 for Henry Spaulding, and a revised contract for 16.1 miles of Center Montville for Justin Leeman were signed by SB. SB asked Richard and Jon to see if there is time to resurface Morrill Rd. this season. Hannah to follow up with auditor and MMA regarding equipment lease escrow account. FY 23 Road budget meeting is tentatively scheduled for December. SB to meet with plow contractors regarding fuel agreement, asking plow contractors to estimate gallons used during the plow season. Doug to write to the Post Master General, to ascertain USPS’s responsibility to deliver mail along municipally maintained roadways. Herman questioned the SB decision to lease a large dump truck, when a smaller, more versatile truck, had been discussed last year when planning for the equipment article on town warrant. SB noted the concern, and reported that the size of the truck purchased was conducive to hauling the trailer and roller that were approved in the same article. Herman suggested the SB lobby the state to give us our full LRAP funding and for the SB to do resident-per-road and traffic counts, in order to prioritize road work. DOT Rt 220 engineering report has been requested.

  5. Transfer Station: Brad reported that he has spoken with DM&J about delivering the most efficient (“bullet nosed”) containers for the compactor. Brad to inspect possible shed for storage of recyclables. Doug and John York to look at a box truck for sale. Sharon to research if the DEP Waste Diversion Grant would help pay for things purchased after grant was applied for, but before acceptance.

  6. SB: SB appointed Bonnie Hrichak to fill the vacant position on the Budget Committee; SB still entertaining quotes for computer/software service proposal. Hannah to research credit card vendors that do not require submission of social security numbers. Cathy to follow up with Frist National re credit cards. RSU3 is conducting a study regarding the cost of each of the outlying schools, and will present findings at a district wide School Board meeting when study is completed. Cathy to attend a Solar Siting Forum webinar on Wednesday. 

  7. Treasurer’s Warrants: Warrant #44 (AP): $12,930.04 signed; Warrant Preview #45 (AP): $36,641.12; Warrant #4 (PR): $4,983.60 Signed.

  8. Adjourn: 8:45PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Monday October 31, 2022

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); John York (Fire Chief/EMD); Karen York (MVFR); Richard Peavey (Road Commissioner); Justin and Garrison Leeman (both Plow Contractors); Jon Thornhill (Road Contractor).

 

 

  1. Call Meeting to Order: 5:12PM

  2. Acceptance of Agenda and Minutes from Oct 24th: Approved

  3. Treasurer: Certified notes have been sent to property owners who have liens that will mature on November 28, 2022.

  4. Roads: Justin stated that he is ending his contract with the Town for plowing snow on Rt 220. He cited the condition of the state road as being the reason for breaking the contract. SB will consider options for contracting for plowing so late in the season. Hannah to prepare revised contract for Justin. Penalties for breaking the contract may apply depending on costs of the breach (as per the contract). SB asked Justin to write a letter to the Town, so SB can send to the DOT to advise as to how to alleviate the problems incurred because of the condition of Rt 220.

Justin also stated that he will no longer be available to mulch (trim) the sides of any roads in Montville.

Hannah to ask MMA about a citizen’s disruption of town contracted work.

Richard is still looking for a rock rake and a smaller truck to buy, both were approved at Town meeting and funds still are available.

Hannah to find out if Spring Hill Rd ends at the corner or if the town owns any of Stagecoach Rd.

Cold patching will be done later this week.

  1. MVFR/EMD: Karen submitted mileage report for some of September and all October for Fire Chief/ EMD/Deputy EMD.

The SB and MVFR attended a county wide table top hurricane drill. Taking pictures and keeping logs of damage and actions during disasters are critical to making funding requests. Suggests contacting local laborers that may be needed in a weather event (like chain sawing and clearing), to have a list of possible contractors and base prices. The distribution of radios to town officials during serious weather events was also recommended.

  1. Transfer Station: Hannah Hatfield is willing to sell a one-year-old 10’ x 20’storage container to the Town for $2,000.00, as a possible unit for collecting recyclables and as a transfer station office. Brad to take a look at the storage unit. SB and Brad still looking for a box truck. Brad to come to next SB meeting to report on DM&J discussions re container styles.

  2. Clerk: Jodie got a request to use the meeting room. Hannah to get her the use form to fill out.

County Commissioners draft budget was delivered to the office. SB to look it over.

  1. SB: Doug to turn off water to the Town House after the election day: November 8, 2022.

Montville still looking to appoint a new School Board member to serve the rest of the school year.

Hannah to attend a “Recovery Transition Meeting” with FEMA on Wednesday.

Hannah to make sure Cindy Abbott (CEO) has a copy of the most recent Site Plan Review Ordinance.

Next week SB will discuss the prospective budget for the administration. Jodie, Terry, and Hannah to weigh in.

  1. Assessing: SB will sign a quit claim for R978 when all payments are up to date.

  2. Executive Session as per 1 M.R.S.A. § 405(6)(D) to discuss plow contracts: 7:45PM-8PM

  3. SB made a motion to entertain a plow contract with Henry Spaulding for plowing Rt 220 at the rate of $5,500.00/mile. Unanimous. Hannah to draft contract.

  4.  Treasurer’s Warrants: Warrant #43 (AP): $89,364.55 signed; Warrant Preview #44 (AP): $12,930.04; Warrant #44 (PR): $1,867.40 Signed.

  5. Adjourn: 8:30PM

 

 

Respectfully submitted by Hannah Hatfield

Select Board Meeting Minutes 

Select Board Minutes

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Cathy Roberts

2nd Select Person: Sharon Hibbard

3rd Select Person: Doug Thomas

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

Forest Path
Our Mission
bottom of page