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Select Board 

Select Board will be meeting on Wednesday, January 8th at 4:30 pm at the Town Office.

Here is a letter from the Select Board Office, which is on the reverse side of the 2023 Tax Bills:

Property Tax Stabilization Program | Maine Revenue Services

Continual ZOOM Link to Select Board Meetings:

https://us02web.zoom.us/j/82902944753?pwd=NnZxRk1MY1Y1MndNc2FPVkN0VnBZdz09

*** If you are going to be zooming in to a meeting, please call Hannah (the Select Board's Administrative Assistant) so she can turn the ZOOM option on. 207-342-5543 ***

Last Approved Minutes:

Montville Select Board Meeting Wednesday ~ December 6, 2023

 

Attending: Cathy Roberts (First Selectperson); Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Hannah Hatfield (Administrative Assistant to SB); Terry Fischer (Treasurer/ Tax Collector); Bonnie Hrichak (Budget Committee), Karen York (Deputy EMD): Richard Peavey (Road Commissioner). CJ Rideout (Deputy Road Commissioner)

 

 

  1. Call Meeting to Order: 4PM

 

  1. Acceptance of Agenda and Minutes: No action

 

  1. Open to the Public: No comment

 

  1. Clerk: No report

 

  1. Treasurer/Tax Collector: Terry presented financials for Roads and MVFR.

 

  1. Assessing: No report

 

  1. Roads:

 

  • Terry presented new financials for roads including amounts remaining.

  • Garage parking lot getting congested. Is being organized for plow season.

  • Jon Thornhill (plow contractor) made report of big rocks on side of road within plowing area. Made worse because of soft ground. SB and Richard to meet with Jon next SB meeting at 4pm.

  • Cathy made motion to include ARPA in the 15% summer roads overage allowance. Unanimous.

  • SB to sell ice house (former Transfer Station shack). Selling for $500.00. as is where is.

  • SB and RC created a summary list (on white board in office) of all work done in 2023.

  • SB discussed finding a plow turn around on 220 in Knox.

  • Budget Committee meeting focusing on Public Works will be on Friday December 8 at 2:30PM

  • Department of Labor representative reached out to SB to follow up on inspection. He will write and send a list of things still to be done to be compliant. The Town will then have 30 days to complete the tasks on the list.

  • LRAP amount from state this year is approximately $52,000.00.

 

  1. MVFR: No report

 

  1. Transfer Station: No report

 

  1. SB:

 

  • Discussion regarding department budget overages.

  • Internet connectivity via fiber contract was not ready for the meeting. SB is prepared to sign next week.

  • Waldo County Hazard Mitigation Process (HMP): SB signed letter of commitment and intent to participate in the HMD process if grants can be secured for support.

  • Several parties are seeking response from CEO. Sharon was able to contact Cindy Abbott (CEO) who said she will contact all parties in question. As previously stated. CEO requests calling her directly in evenings, but not on Mondays, and leave a message if no direct contact made.

 

 

  1. Treasurer’s Warrant: Treasurer’s Warrant: Warrant 48 (AP) $87,265.76; Warrant Preview #49 (AP) $58,717.62; Warrant #49(PR) $4,984.05. Signed

  1.  

 

  1. Town Meeting/Book/Budget: No reports

 

  1. 11th Hour:

 

  1. Adjourn: 6:30PM

 

Montville Select Board Meeting Monday ~ November 27, 2023

 

Attending: Cathy Roberts (First Selectperson); Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Hannah Hatfield (Administrative Assistant to SB); Terry Fischer (Treasurer/ Tax Collector); Jodie Mehuren (Town Clerk); Amy Dunn (Assessing Agent); Karen York (Deputy Emergency Management Director)

 

 

 

  1. Call Meeting to Order: 4:30pm.

 

  1. Assessing: Meet with Amy Dunn 4:30: Amy Dunn (Assessing Agent) put in her resignation to be effective in February of 2024. Amy plans to work until SB finds a replacement. SB discussed employee vs contractor models for future assessing agents.  Cathy and Hannah to locate Assessing Agent job descriptions.

 

  1. Acceptance of Agenda and Minutes: None noted

 

  1. Open to the Public: No comments

 

  1. Clerk: No report

 

  1. Treasurer/Tax Collector: Cathy to meet with Terry to review bank reconciliations. Terry requested an increase in credit card limit. To discuss later.

 

  1. Roads: Summer Roads budget reviewed. 4:30 pm roads workshop at garage Tuesday 28th

 

  1. MVFR:

    • Reviewed current budget.

    • Timeline for cost recovery ordinance process. Sharon to send MMA the draft ordinance for feedback. SB tentatively plans to hold hearing for ordinance on Feb 5th at 5:30pm at fire station.

    • FYI…LOSAP (Length of Service Award Program) for emergency personnel (retirement fund). State is looking to fund this program and towns can add, by appropriation, into this account. Can sign up without making contributions. Is based on actual amount of service.

 

  1. Transfer Station: SB to meet with Brad. Sharon to reach out to schedule meeting time.

 

  1. SB:  

 

  • SB wants all departments on high alert re spending. Sharon to reach out to Department heads on this.

  • Sharon made a motion to move forward with the process of connecting to fiber for the Town Office. Unanimous.  Terry to ask Daniel about starting the ball rolling for fiber.  SB planning on moving emails out of fairpoint.net in near future.

  • CEO permits. Terry to send email to Cindy Abbott (CEO) for completion of permits and Sharon to follow up.

  • SB agree to move forward with Waldo County Hazard Mitigation Plan. Cathy to contact Adi re letter of commitment before December 6th. Karen requesting an outline to help assess the workload of compiling the data, and review from Emergency Management Director before final commitment.

  • Edits to policy on code of conduct. SB to send to lawyer before approving. Sharon to type up and send.

  • Hannah’s job (Administrative Assistant to the Select Board): SB discussed putting it on list serve again, posting it on indeed.com. Cathy to research if other towns may be interested in a shared position. SB to update job description.

 

  1. Treasurer’s Warrant: Warrant PR #48 $3,761.26, Warrant #47AP $19,469.56 Warrant Preview #48:

 

  1. Town Meeting/Book/Budget: Hannah to do the town book if replacement for her is not found.

 

  1. Executive Session as per 1 M.S.R.A. § 405(6)(A) pertaining to personnel issues.7PM-7:45PM

 

  1. 11th Hour:

 

  1. Adjourn: 8:15PM
     

Montville Select Board Minutes November 20, 2023

 

 

Attendees: Sharon Hibberd 2nd Select, Doug Thomas 3rd Select, Karen York MVF&R, Richard Peavey RC, Plow Contractors Jon Thornhill, CJ Rideout, Travis

 

Start: 1705 hours

 

Potholes on Center Rd fixed by Whispering Pines trailer park and Mary Thompson's. Pre-winter work on Hidden Valley, Mehuren, Twitchell Hills roads completed.

 

CJ Rideout appointed Deputy Road Commissioner.

 

Snow plowing – salt use (approximately 60 tons), turn arounds at various roads, code of conduct,            and loader use discussed. Jon Thornhill to contact his lawyer regarding Code of Conduct         document. Thornhill will no longer plow area at Town Garage/Fire Dept area but will put down sand. Richard and Fire Chief John York to discuss placement of small sand shed, trailer,  and   bottle deposit container.

 

SB , RC, and Deputy RC to meet Nov 28 at 4:30 to go over 2024 Public Works budget at town garage.

 

Fire Dept bills discussed. Dec 12 zoom training class to be done at fire station. Bill has been submitted to the town, but not to be paid until the class has been completed.

 

State legislature proposed bill to prohibit/limit moratoriums to be discussed at public meeting at Freedom town office Nov 28 at 6 PM along with power line proposal. The proposed bill would reportedly prohibit towns form passing moratoriums if no zoning or other relevant ordinances do not exist.  Doug will attend and will notify Planning Board Chair of meeting.

 

Memorandum of Understanding from IF&W for proposed Frye Mtn fire pond/hydrant received and Doug is editing document for this site. Permitting to start once document is agreed upon and signed.

 

Warrant 46 (A/P) $93,663.29 and Warrant 47 pre-view (A/P) $19,469.56 and (PR) $ 4635.09 signed.

 

Meeting adjourned 2103 hours.

Montville Select Board Minutes Nov 13, 2023

 

Present: Sharon Hibbard 2nd Select, Doug Thomas 3rd Select, Cathy Roberts 1st Select (via phone conference), RC Richard Peavey, MVR&R Karen York

 

Start: 1705 hrs

 

Amy (tax assessor) to meet with Board November 27 at 5 PM. Discussion of email regarding a recent tax assessment increase due to re-evaluation reflecting inflation and current building costs. Previous assessment was years ago.

 

Joe Harriman and Richard Peavey Jr still need to send copy of drivers license to Terri (completed during meeting). Two contractors still need to send Certificate of Insurance to Terri.

 

Lighting installed at diesel tank by town garage.

 

Roads to be worked on before winter: Mehuren (gravel and large hole), Twitchell Hill (gravel and brush), Haystack (gravel), and Hidden Valley (pothole), Center (cold patch), Morse (bridge washout), Penny (add jersey blocks and guard rail). Additional cold patch not yet ordered. Dozer may be used as needed.

 

Road class – CJ Rideout (Deputy Road Commissioner) to attend, cancelled for the rest of the department due to impending work needs. Now working on Twitchell Hill Rd.

 

Reviewed 15% of Summer Roads budget authority. TAN note loan not utilized and no debt incurred.

 

Salt is in repaired shed. Doug to get weatherstripping for town garage door to reduce heat loss.

 

Penney Rd culvert is determined to have been installed as permitted and approved by Army Corp of Engineers. Now better meets fish access recommendations per Stream Smart guidelines.

 

Law enforcement advised town staff of letters containing fentanyl received by various munincipalities (not Montville). Letters postmarked Portland, Oregon. Clerk and other staff to use rubber gloves when opening any unknown mail.

 

Town of Appleton has submitted a 233 page Comprehensive Plan to the state and Montville to reivew as an adjacent abutter. SB to divide plan for review.

 

MCCS grant for radios proposed by Fire Chief. Hannah to process it. Radios limited to Kenwood and Motorola due to Homeland Security requirements. We have lost ability to re-program frequency channels at County EMA office as Kenwood will no longer provide software to re-program.

 

MVF&R – only 11 boxes of food to be delivered to residents this Thanksgiving vs 20+ previously. SB to ensure that application from WCAP for Neighbor to Neighbor food boxes goes out before deadline for Christmas box delivery.

 

Frye Mountain fire pond – Fire Chief York and Karen York, Doug, and 4 IF&W personnel met at Frye Mountain to discuss proposed fire pond/dry hydrant. IF&W tentatively agreed to the proposal at an alternate location near the Berry Rd. IF&W to send a Sample Memorandum of Understanding to SB. Town responsible for permitting and approval through DEP/Army Corp of Engineers as this is a wetland area. 

Doug to coordinate permit process.

 

SB to meet with Road Commissioner to go over 2024 budget Nov 27 at 5:30. SB to meet with snowplow contractors Nov 27 (previously postponed).

 

Discussion of proposed Cost Recovery proceeds to various accounts. Final version to be sent to MMA for comment.

 

Some “blue” light bulbs in Clerk/Treasurer office to be replaced due to comments from staff. 

 

Sharon to check with Daniel (Info Tech) about switching email to Microsoft. More issues with email being “held up”.

 

Warrant # 45 AP $43,772.54#46 (A/P) $93,663.29 # 46 PR $3,659.84 signed.

 

Meeting adjourned at 7:20 PM.

Montville Select Board Meeting

Wednesday ~ November 8, 2023

 

Attending: Cathy Roberts (First Selectperson), Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Hannah Hatfield (Administrative Assistant to SB); Amy Bliss (resident), Jon Thornhill (Plow Contractor); Gregory Carver (resident); Steven Lucas (resident); Karen York (Deputy EMD).

 

 

  1. Call Meeting to Order: 5:00PM

 

  1. Acceptance of Agenda and Minutes from Oct 10th and 16th: Not addressed

 

  1. Open to the Public:

 

  • Karen presented printouts of 2 emails regarding grant opportunities. BRIC and flood mitigation assistance, Karen will also email these to SB. She also presented SB with a water shed study/survey (USDA-ish). Will email to SB.

  • Jon Thornhill asked for access to the Town Garage in order to load his truck with sand/salt for the upcoming possibility of icy roads. SB and Road Commissioner were able to arrange access.

  • Jon asked if more will be done to Penney Rd. Doug said guard rails will get more posts. Residents expressed concern regarding the new width of the road. Army Corps of Engineers and/or the third-party road rangers may be able to advise. Steve suggested that a short pipe spliced onto the end of the newly set culvert may be used to extend the culvert if need be. Sharon and Doug to look at culvert work.

  • Jon reported that Goosepecker Ridge hill has a table sized broken up place in pavement that may be an obstacle to plowing.

  • Hannah to connect with Richard and order needed salt.

  • Steve asked if the holes on Center Rd. will be patched. Doug answered that cold patch may be used to fill these holes. Richard stated that more cold patch was on order.

  • Steve mentioned that he’d heard that there had been concern regarding the replaced Penney Rd. culvert and felt as though he were being accused of poor workmanship. He said that Lucas Construction did not install that culvert.

 

  1. Assessing: No report

 

  1. Clerk: No report

 

  1. Treasurer/Tax Collector:

 

  • Keep Me Healthy Grant audit is complete with no issues.

  • Doug suggested that the Budget committee consider the pros and cons of putting all payroll expenses (FICA, Medicare) into one General Administrative account. To discuss more at the next SB meeting.

 

 

  1. Roads:

    • Doug sent SB and Road Commissioner sample specs for future paving contracts.

    • Doug picked up a new fuel pump for the Town diesel tank. The problem with the old one was an electrical issue and is meant to be taken care of through the warrantee.

    • Sharon reiterated that SB and Road Commissioner have to be careful of expenditures, because of the budget.

    • Doug to get update on salt shed wall and gate from Jesse.

    • Monday 13th meeting with snowplow contractors. 5PM

    • SB authorized Hannah to give CJ a Town email for road related emails. CJ to read and sign town email policy.

    • Hannah reported that a masonry contractor inquired about purchasing rocks from Town pits. Due to insurance considerations and the lack of policies regarding sale of material from the Town pits, SB noted that there cannot be sales to contractors or private citizens at this time.

 

  1. MVFR: No report

 

  1. Transfer Station:

    • Doug to ask Brad about servicing compactor hydraulics.

    • Jesse will redo plans for the recycling storage and access.

 

  1. SB:  Packet

    • Cathy expressed support for the draft Cost Recovery Ordinance that Karen has been working on. SB wants feedback from Terry regarding fees vs reimbursements and the accounts that would be affected. Hannah to talk to Terry about it. SB to have MMA to look over the ordinance and any possible articles related to the revenue.

    • Cathy said she supports draft #2 of the Events Notification Policy, that includes no fee  and involves events of over 100 people to trigger need for application. No action.

    • SB support policy for code of conduct. No action.

    • Doug called Consolidated Communications and asked them to fix copper wire connection to Town Office to insure sufficient internet connection. Sharon asked when the SB would should decide to contract for a fiber connection. Doug suggested seeing if the copper can be repaired before ordering fiber if that is the direction the SB is going.

    • SB to ask Amy what the Consolidated station set up would be assessed at, so that we can charge rent reasonably.

 

 

  1. Treasurer’s Warrant: To sign on Thursday.

 

  1. 11th Hour:

 

  1. Adjourn: 6:30PM

Montville Select Board Minutes

Oct 30, 2023

 

Meeting Attendees: Cathy Roberts 1stSB (via zoom), Doug Thomas 3rd SB, Karen York, Steve Lucas

Start: 1703 hrs

 

Steve Lucas noted potholes up to 16” on Center Rd.

 

Cost recovery draft ordinance for Emergency Services: Discussion of scope, funds recovery, examples of applicability, administration, other towns programs, destination of recovered funds. There were a few questions for the next draft.

 

Elm tree removal on Route 220 – no update from DOT. Tree within State ROW.

 

Public Works mileage stipend – no change due to use of ton truck. CDL/license/drug test – Doug to follow up on getting copy of licenses from Joe Harriman and Richard Peavey Jr.

 

MCOG county wide Hazard Mitigation meeting Nov. 9 at 6 PM at fire station.

 

Multiple tax abatements reviewed and approved. New abatement request received. Town valuation approved.

 

Multiple social service requests received and reviewed. Several late letters and requests presented. Cathy to follow up. Outstanding invoices resolved.

 

Town House railing painted and water shut off (to be reopened for Nov. 7 election).

 

Request to sell 1930s Caterpillar bulldozer currently behind fire department received. Checking with Hannah, Road Commissioner and Historical Society. Suggested two-week response for bids.

 

Proposed Frye Mtn fire pond meeting with various state officials scheduled for Nov 9. Question of Frye Mtn wood revenue to town – Doug to get with Hannah for status of this issue.

 

Creation of employee folders to be initiated.

 

Roads: Hogback Mtn culvert plugged by beavers. Road Commissioner to get it cleared. Budget Committee and Select Board meetings on roads moved tentatively to Nov 15 and 17. Cathy to check with BC. Summer roads 15% expenditure authority discussed. Question of MMA vs auditor opinion noted. FEMA – two road’s “projects” submitted. Rest to follow ASAP. Twitchell Hill Rd needs some ditching and gravel. Grading of Mehuren, Hidden Valley, and Haystack Mtn roads scheduled to begin.

 

Meeting with snowplow contractors tentatively Nov. 13. Cathy to get with Richard. SB to meet with Road Commissioner next week. Road rake – Doug to check with DOT on recommendation after Road Class discussion on Oct 25.

 

MCOG to meet with Budget Committee regarding grant opportunity/funding. BRIC grant – will be applied for if county does not apply.

 

Warrant #42 AP # $13,376.20, Warrant Preview # 43 $51,281.38 signed.

 Meeting adjourned approximately 2000 hours.

Select Board Minutes Oct 16, 2023

 

Attendees: Sharon Hibbard 2nd Selectperson, Doug Thomas 3rd Selectperson, Bonnie Hrichak, John York, Karen York

 

Start: 1720 hours

Accepted Minutes from 10/10/23

 

Frye Mtn pond meeting at 1000 at FMWMA with IF&W scheduled for Nov 9.

 

Doug called Fairpoint to get town office internet fixed.

 

“Meet and Greet” to be at Town House Monday Oct 23 at 6PM. Doug to turn on water for building.

 

Tax map proposal to put in GIS format estimate is $15,000. Not budgeted, possible next year.

 

Dawne Southworth, former School Board member to be invited to meet Nov 6 to discuss events.

 

MCOG to meet at Searsmont Oct 26 at 6 PM with Waldo County towns regarding County wide hazard mitigation proposal.

 

SB meeting Oct 23 to sign warrant at 5 PM then go to Meet and Greet at 6 PM.

 

Vehicles older than 26 years do not need a title to register per BMV.

 

Traction invoice credit applied to MVFR.

 

Plow contract copy and insurance document to be gotten from FTLE.

 

Water pumps and personnel to man them will be supplied by MVFR to prevent silt contamination during Penny Rd culvert repair.

 

CJ to fix Morse Rd washout. There is brush accumulating in Bean Rd culvert.

 

Debris clearance from declared storm by MVFR considered reimbursable by FEMA – to be checked.

 

 DHHS contacted regarding a resident in need. Rules may have changed regarding Town Health Officer activities. Maine EMS has new leader and may influence changes.

 

School Board rep - Elissa Knott interested in position.

 

Transfer Station – Brad to meet Wed at 6 PM with BC. Electricity needed at shed. Packer hard to run below zero due to hydraulics. Old TS shed to go to Town gravel pit. Doug donating door for TS. Discussion of master switch for box truck. Possible alternator or tail gate switch issue. Discussion of solar credits. To be discussed with Brad Oct 28.

 

Discussion of CB radio for town trucks.

 

Warrant 42 Payroll: $5190.96 and Warrant Preview #42 AP #13,376.30 and Warrant #41 $110,923.58 signed.

 

 Adjourned time?

Montville Select Board Meeting

Monday – October 10, 2023

 

Attending:  Sharon Hibbard (Second Selectperson), Doug Thomas (First Selectperson)

 

  1. Call Meeting to Order: 5:04pm

 

  1. Acceptance of Agenda and Minutes from October 2nd:

 

  1. Open to the Public:  None

 

  1. RSU3: School Board Rep letter of resignation, accepted.  Would like to meet to discuss.  Agreed to re-post looking for volunteer.

 

  1. Assessing: Abatements signed.

 

  1. Clerk: No history found regarding county commissioner request for data that was solicited and due on October 6.  It has been submitted by Assessor on October 9,

 

  1. Treasurer/Tax Collector: SB request Terry to document Traction invoice, credits and purchases. Eagle Rental letter discussed.  Interstate bill discussed, needs follow up.  Town new hire/ employee records packet in works.

 

  1. Roads:  Penny Rd delayed due to illness. Fall grading has begun. Discussion on Twitchell Hill work.  Questioned hay on Haystack and Peaveytown.  Doug discussed with Ford F350 plow suitability with Ford dealer.  Adi Philson of MCOG working with MDOT regarding 220.  BLS requires records for 30 years in injuries.

 

  1. MVFR: Doug reported cement floor repair started.

 

  1. Transfer Station: Decided to meet with Brad and Jesse to discuss improvements needed on October 16 at 6:15pm

 

  1. SB: Shredding decided to wait till next year due to timeframe.

 

  1. Treasurer’s Warrant: Warrant #41 (AP) $110,923.58 Warrant #41 (PR) $4,879.43. Signed.

 

  1. 11th Hour: BC Wednesday meeting canceled, next meeting Friday 2:30pm.  Informed Jodie to announce.

 

  1. Adjourn: at start of Planning Board meeting 7pm

Montville Select Board Meeting Monday ~ October 2, 2023

 

Attending: Cathy Roberts (First Selectperson); Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Hannah Hatfield (Administrative Assistant to SB); Terry Fischer (Treasurer/ Tax Collector); Bonnie Hrichak (Budget Committee), Steve Lucas (resident), Karen York (Deputy EMD): Greg Carver (resident), Jon Thornhill (plow contractor), Amy Bliss (resident); Charles Fletcher (Planning Board member), Jack Hills (cemetery maintenance), Richard Peavey (Road Commissioner).

 

  1. Call Meeting to Order: 5:01PM

  2. Acceptance if Agenda and Minutes from September 18th, 19th, and 27th: Approved 

  1. Open to the Public:

    • Steve asked why the town paid for employees to transport a replacement loader tire. SB answered that the cost to have the tire company come to do it was more expensive. Steve asked why calcium was put in tires. SB to find out. Steve asked why a bulldozer was spreading gravel on Peaveytown Rd instead of town grader. SB answered that the dozer was the optimal piece of equipment for that span of road, as per Road Commissioner. SB is in support of Richard's (Road Commissioner) decisions at this time. SB noted Steve’s concerns.

    • Jon asked who authorized a CDL License training for a town employee and what account is it coming from. SB answered that they did and that it is coming from the Training budget line. Jon asked about the roads budget, roads priorities, culvert vendors, and paving contractor selection, and if the town gravel use is being kept track of. SB said the Road Commissioner recommendations are being considered first and that the gravel is being kept track of. SB said the direction has been to fix roads as the equipment is there. Jon asked if the list of road issues he submitted in the spring would be addressed. SB said that some but not all the issues will be addressed before winter. Jon said that due to the conditions of the roads at the beginning of winter, he may not be able to plow to the standards that should be held. He suggested that the grader could to be used to wing back the snow if trees are in the way of plowing. Jon presented a copy of a bill and a time sheet that he wanted the SB to look into further. SB noted. Jon asked if paving company would work on shoulders of Morrill Rd. SB noted that the shoulders on Morrill Rd were deemed unnecessary to address at this time.

    • Amy asked what will be done for winter roads. SB answered that grading and brushing are priorities. Amy said she believes that Peaveytown Rd is getting inequitable attention where other roads are not getting attention. SB reiterated that the policy for that last 3 years has been to instruct the Road Commissioner to fix roads as best as can be while the equipment is on the road. Amy believes SB should manage roads more efficiently.

    • Greg asked who is managing the roads. SB answered that the Road Commissioner, under the authority of the SB, manages the road work.

    • SB recommends that those with concerns and suggestions, put them in writing to the SB.

    • Charles was informed that Adi (from Midcoast Council of Governments – MCOG) will come to PB meeting on Wednesday to discuss Comprehensive planning. Charles asked what Adi has to do with the budget. SB explained that MCOG can support some fiscal matters and the Budget Committee will be discussing all departments and considering possible grants for all areas.

    • Charles asked how the town can talk to the people who don’t fill out surveys or come to town meeting. SB is considering having an informal meeting at Town House for “future of Montville” discussions. SB is considering a public event to address citizen engagement and to share civic information. Tentatively planned for October 23rd.

    • Karen asked when SB will be meeting about a Cost Recovery Ordinance. SB plans to do this on October 30. Cathy to look at prior meeting minutes on the topic to share.

  1. Clerk:

    • Jodie reported that this Saturday office will be closed, and will be open next week instead. There will be a referendum election November 7.

    • And the Budget Committee is meeting October 4th 5:30.

 

  1. Treasurer/Tax Collector:

    •  Terry provided SB with a current public works budget.

    • Hannah informed SB that FEMA obligations may be delayed. SB to meet with Patty or Hannah to review mitigation requests. SB instructed Hannah and Patty meet with Richard (Road Commissioner) and CJ Rideout (road contractor) to get the list of mitigation projects set, to then meet with MEMA and mitigation specialists.

    • Terry presented a billing statement for Traction Equipment that needs to have signed receipts.

    • Cathy make motion to close the account created to use for a possible tax anticipation note, that is not needed for cash flow at this time. Motion passes. Unanimous. 

    • Terry noted that the office internet is sporadic and that staff needed to unplug the internet 5 times today. SB recommended calling Consolidated. Terry reported that this is a chronic issue that Consolidated will not address. Bonnie said she called the FCC and made a complaint. FCC does process complaints with the need to require companies to respond. Doug to take care of FCC complaint.

 

  1. Roads:

    • SB is in consideration of approval to send letter pursuant to paragraph 10 of Winter Road Maintenance Contract. SB signed letter to be sent to Jonathan Thornhill, return receipt.

    • SB recommends that Garret’s invoices and time sheets indicate dates of work.

    • SB suggests anyone with concerns about Road issues to schedule a meeting with Road Commissioner and/or submit concerns and suggestions in writing.

    • At SB request Richard inspected all roads to “Ensure that every town road be passable and safe at a reasonable speed for winter maintenance” and to create of list of roads in need. Twitchell Hill, Howard Rd and Mehuren Rd were reported to need the most necessary work at this time. All roads need to be graded. Some gravel is needed as well.

    • Richard to find out the price of contracting for mulching and/or cutting brush.

    • Doug reported that the state is planning on putting extra culverts in Rt 220 by Frye Mountain in 2026.

    • Cathy made a motion to allow Richard to spend up to 15% more than budget for summer rds. As per Title 23 MSRA § 2705. Agreed Unanimously.

    • It was reported that an area of Rt 220 (by John Billings') is about to flood. Doug to call DOT about it.

 

  1. MVFR: Karen reported that the emergency protective measures for the May FEMA storm did not have enough expenses to qualify for reimbursement. Road cones and barrels can be recouped through public works reimbursement requests. Hannah to let Patty know. Richard to estimate cones and barriers to report for May storm.

 

  1. Transfer Station: Matthew and Brad have a class on Wednesday and will come to office for DEP training.

 

  1. SB:

    • SB to meet on Tuesday 5-7 before Planning Board meeting, instead of Monday – which is Indigenous Peoples Day.

    • MCOG to postpone until next Budget Committee meeting.

 

  1. Treasurer’s Warrant: Warrant 39 (AP) $294,009.47; Warrant Preview #40 (AP) $145,988.72; Warrant #40(PR) $7,313.29. Signed

 

  1. 11th Hour: Doug reported that the State (Forest Service) is interested in pursuing the fire pond at Frye Mtn. SB to wait for more details.

 

  1. Adjourn: 9:10pm

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Wednesday ~ September 27, 2023

 

Attending: Cathy Roberts (First Selectperson); Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Hannah Hatfield (Administrative Assistant to SB); Terry Fischer (Treasurer/ Tax Collector); Nadine Cancel (Budget Committee Chair), Bonnie Hrichak (Budget Committee), Herman Peaslee (Budget Committee); Steve Lucas (resident).

 

 

  1. Call Meeting to Order: Joint meeting of Budget Committee and Select Board began at 5:30 PM.

 

  1. Meet with Budget Committee: BC to meet again tentatively Oct 4th, 11th, 13th, and 18th at 5:30 at Town Office. BC plans to meet first with the Treasurer to confer about reports and accounts –  as a “housekeeping” meeting.  Then in subsequent meetings to meet with representatives of the Transfer Station and Admin; Fire Department/Emergency Management; and then Public Works Department, respectively. BC would like to have another round of meetings in November with focus on the same series of departments. Nadine to verify dates, times and topics. Department heads to be contacted regarding meeting dates and times.   

 

  1. SB meeting called to order: 7:00PM

 

  1. Acceptance of Agenda and Minutes from September 18th and 19th: tabled.

 

  1. Roads:

 

  • Sharon called Roy Greely about mowing sides of road. No response. Doug suggested waiting to see how much the Eagle Rental bill and Penney Rd culvert installation will impact the budget, before spending more time locating an available mower. Eric Dayan inquired about cutting brush on Twitchell Hill Rd. Doug to contact Eric for a quote.  

  • SB discussed Traction Heavy Duty Parts credit from last year. SB to research Traction invoices and statements for 3 years back.

  • Steve Lucas asked why Public Works is using a bulldozer to spread gravel when the town has its own grader. SB to look into it.

 

 

  1. General Assistance Ordinance Hearing: Hearing called to order 7:03. This is an ordinance that needs to be approved each year if General Assistance is to be administered by the town and reimbursed by the state. The annual approval of the ordinance effectively approves the state maximums for reimbursement. SB Approved General Assistance Ordinance, unanimously.

 

  1. Transfer Station:

 

  • Brad requested that a switch be installed in the box truck to shut off the battery. SB to look for options of places to install this.

  • Doug, Matt, and Sharon signed up for DEP transfer station training.

 

  1. 11th Hour:

    •  Herman suggested that the State needs to be more supportive of towns because of the increased mandates and regulations that put more strain on municipalities. He suggested contacting our State Senator and Representative to speak up for us. SB supports the idea of hosting a “Town Hall” style meeting for Rep Ziegler and Sen Curry to answer questions from the public, and to hear about concerns and ideas for state action. SB would consider inviting residents of other towns to participate as well.

    • Info Tech has submitted a proposal to get fiber to the town office for better internet service. SB wants to know how much it would cost to connect to fiber, and if we would need new phones and other equipment. Sharon to work with Terry and Daniel (from Info Tech) on this.

    • Adi (from Midcoast Council of Governments) is scheduled to come on October 2nd, at 5pm. SB to invite department heads. Doug to invite John, and Sharon to text Richard and Brad.

 

  1. Treasurer’s Warrant: Warrant 38 (AP) $7,243.56; Warrant Preview #39 (AP) $294,009.47; Warrant #39(PR) $7,751.81. Signed

 

  1. Adjourn: 8:50PM

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting  ~ September 19, 2023

 

Attending: Cathy Roberts (First Selectperson); Sharon Hibbard (Second Selectperson), Doug Thomas (Third Selectperson), Richard Peavey

 

 

  1. Call Meeting to Order: 8:00AM

  2. Executive Session as per 1 M.S.R.A. §405(6)(A). Regarding personnel discussion: 8:00PM

  3. CDL class: SB voted unanimously to pay for PW employee CDL Class B training. The employee’s 105 hours to take the training and mileage will not be reimbursed. Other Town employees currently receive specific training The Board feels it is an employee investment in building a public works department and has proven worthwhile.

  4. FEMA: FEMA projects from the October 2021 and December 2022 storm events are nearly completed and will be submitted to FEMA by early October.  FEMA will review and notify the SB of funds to be “obligated” for emergency reimbursement.  Once funds are “obligated” the SB has the authorization to use funds for PW operations.

  5. PW budget:  As authorized by Title 23 MSRA § 2705, SB voted unanimously to appropriate an additional 15% of the total summer maintenance 2022 budget to use for PW operations.  The intended “obligated” FEMA funds will be used in conjunction with this appropriation.

  6. Penney Road:  The approved custom culvert to repair Penney Road is to be delivered within the week.  The Penney Road repair will be scheduled in early October.

  7. Other possible projects depending on budget allowances: Haying ditches on Peaveytown and Haystack, additional gravel on Haystack, repair to culvert on Morse Road, repairs on Howard Road, selective tree cutting and trimming, and grading.

 

  1. Adjourn: 9:30AM

 

Respectfully submitted by Cathy Roberts

Select Board Meeting Minutes 

Select Board Minutes

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Cathy Roberts

2nd Select Person: Sharon Hibbard

3rd Select Person: Doug Thomas

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

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