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Select Board 

 

The Select Board will be meeting on Monday, September 26th at the Town Office. They will start at 5 pm with meeting with the Assessing Agent, 5:30 will go into an Executive Session, and 6 pm will start their regularly scheduled meeting. 

Continual ZOOM Link to Select Board Meetings:

https://us02web.zoom.us/j/82902944753?pwd=NnZxRk1MY1Y1MndNc2FPVkN0VnBZdz09

*** If you are going to be zooming in to a meeting, please call Hannah (the Select Board's Administrative Assistant) so she can turn the ZOOM option on. 207-342-5543 ***

Last Approved Minutes:

Montville Select Board Meeting – Monday September 12, 2022

 

Present: Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); John York (Fire Chief/EMD); Karen York (MVFR); Richard Peavey (Road Commissioner); Nadine Cancell (Budget Committee)

Absent: Cathy Roberts (1st Selectperson);

 

  1. Call Meeting to Order: 6:03PM

  2. Acceptance of Agenda and Minutes from September 6th: Approved by SB present.

  3. Open to the public: Nadine asked if SB would meet again soon with the Budget Committee. Hannah to find out if Oct 3rd works for other BC members. Nadine suggested that the SB consider hiring a professional grant writer. Karen to give pointers on what is needed.

  4. Roads: Crusher has completed the job of crushing stone at the Half Moon gravel pit. Drug and Alcohol Policy for CDL Drivers was given to Richard for his perusal and signature. A national company was asking about vehicular restrictions on roads, in order to inform truck drivers of the weight limits. Richard reported that Peaveytown, and Mehuren Rd bridges have weight limits posted. Richard reported that he has one estimate for work that needs to be done to repair damage to the Morrill Rd at the bridge. SB asked Richard to get details of the estimate submitted and other estimates that also provide details of the work proposed. Doug reported that the Center Rd has a deep pothole in the pavement near Rt 220. Hannah Reported that the FEMA grant is still moving forward and looks as though it may be approved for upwards of $60,000 toward repairing damage done last October. Montville will have to pay 4%. All FEMA road work will need to have detailed reports of time, materials and contracts (if applicable). SB present signed LRAP report for FY21/22. Hannah to submit.

  5. MVFR/EMD: Karen submitted certification for a training that has been approved to be paid by the Workforce Development Compact. Hannah to follow up with next steps to receive reimbursement. John working on finding contractor for fire house cement floor repair job. Doug has reached out to other FVD’s for partnership in creating a fire pond at Frye Mnt. John to get a list of dead trees of danger to the roadways. Karen asked if the money for grants training could be taken out of MVFR operations budget and then have the reimbursement entered into the grants budget line. Hannah to ask MMA and/or the auditor if a SB is permitted to authorize to allow that. Karen submitted 2 more requests for approval for the workforce compact. SB present approved. Hannah to make request for approval. Sharon encouraged attending, or organizing, larger trainings for MVFR volunteers, in order to make use of the $1200.00/ attendee -100% reimbursement - opportunity from the Workforce Compact. Sharon signed Risk Reduction grant applications for chemical cabinets and ergonomic office equipment. Karen submitted a MVFR budget template for consideration. Dale Rowley from Waldo County EMA to meet with SB on 9/26/2022 at 6PM, re regulations review for storms.

  6. Transfer Station: John is following up on identifying individual who left garbage at the transfer station hours outside of scheduled hours. Solid Waste annual report is being finalized by Cathy. Doug installed catch basins under the compactor as per DEP recommendation.

  7. Treas/Tax Collection: Sharon to call Terry about need for battery back-up.

  8. Clerk: Jodie presented a poster for Animal Control Training in Searsmont. SB asked her to send poster to Peter Nerber (ACO) and to verify that his credentials are up to date. Town of China is offering a shredding opportunity for $150.00 for the town and all town residents to safely shred documents. Jodie to ask town residents if there is interest.

  9. SB: Heating fuel delivery is not necessary at this time, tanks are full. No progress on computer systems support research. SB suggests looking into creating Gmail accounts for town emails. Hannah to ask Jay about how to monitor the KwHrs of the Solar panels on Sand shed. SB would like to meet with owner of RE Acc 344. Hannah to arrange. Hannah to contact Consolidated about apparent issues with the fax line. Diana Chapin has resigned from the Budget Committee. SB to appoint another BC member to fulfill the rest of the unserved term. Will post a request for BC nominations on website. Doug reported that the brush around the sand shed should be removed from the side of the building. Chipper?

  • : SB present reviewed several Abatements/Supplementals. They signed 4 abatements and held off on the Supplemental for further review.

  1. Treasurer’s Warrants: Warrant #36: $87,733.33  (AP): 16,414.24; Warrant Preview #37 (AP):$27,150.39 Warrant #37 (PR): $2,157.24 Signed.

  2.  Adjourn: 10:00PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Tuesday September 6, 2022

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Matt Flynt (Transfer Station Attendant); John York (Fire Chief/EMD).

 

  1. Call Meeting to Order: 6:06PM

  2. Executive Session as per 1M.R.S.A § 405(6)(A) 6:07PM-6:28PM

  3. Executive Session as per 1M.R.S.A § 405(6)(A) 6:39PM-7:25PM

  4. Executive Session as per 1M.R.S.A § 405(6)(A) 7:30PM-8:05PM

  5. Acceptance of Agenda and Minutes from August 23th and August 29th: Approved

  6. SB: Irving Energy wanted to know if we needed a fuel delivery. Hannah to assess supply and order some if tanks are low-ish. SB signed appointment paper for James Troutman as Waldo Broadband Corporation representative. Liberty Select Board wants to meet with Montville SB before the EOC training that is being held on October 25th. Hannah to see if October 24th SB meeting in Montville would work for them.

  7. DEP Solid Waste Grant: SB reviewed the application and instructions for the 2022 Waste Diversion Grants Program from the DEP. Cathy and Sharon to be leads on filling out the application.

  8. Treasurer’s Warrants: Warrant #35 (AP): 16,414.24; Warrant Preview #36 (AP): $87,733.33Warrant #36 (PR): $3,721.73 Signed.

  9.  Motion to Adjourn: 9:50PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Tuesday August 29, 2022

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Diana Chapin (Budget Committee); Bibi Walther (Budget Committee); Nadine Cancell (Budget Committee); Herman Peaslee (Budget Committee); Karen York (MVFR).

  1. Policy workshop at 5PM

  2. Call Meeting to Order: 5:45PM-6:02PM Executive session as per 1 M.R.S.A § 405(6)(A)

  3. Open meeting called to order at 6:05PM.

  4. Acceptance of Agenda and Minutes from August 23th: No Motion.

  5. Budget Committee: Budget Committee and SB discussed grant options through state and federal programs. SB to formalize a budget line structure for MVFR to support clear budget estimates, research and communication.  Diana recommended that the SB appoint or become a liaison between the BC and MVFR. SB interested in town input for future planning. BC and SB agree that stipend/wage amounts and job descriptions need to be scrutinized for clarity. Herman asked SB if a trailer for recycling has been purchased. It has not. Also, if PW truck has been purchased. Yes, it has, but is considered too large to be used as a recyclable transportation option. SB plans to begin the 2023 budget discussions in December of 2022.

  6. Roads: Cathy to ask Richard to drop off time sheet at Transfer Station for Terry to pick up. Richard to look over invoices for subcontractors before they are paid. Doug working on installing speed sign onto new trailer. A rock crusher is now at the Half Moon pit. Ditching is happening on North Ridge.

  7. MVFR: Karen said she is looking at a Risk Reduction grant to see if it can help cover the cost of procuring foam that does not contain PFAS chemicals in it. It has recently become law that fire departments can no longer use foam that contains PFAS chemicals. Karen presented a grant application from MMA Scholarship for an MMA class. Cathy signed. Karen presented a sign-up sheet for the EOC Functional Exercise on October 25th put on by Waldo County EMD. Hannah to see if Jodie and Richard and Terry can attend.  Karen submitted mileage log to SB for approval.

  8. Transfer Station: Matt and Brad are both busy this Saturday, so cannot be at the transfer station. Sharon and Hannah and Doug to work as substitutes. Cathy to submit Solid Waste annual report; DEP will be doing a site visit at the Transfer station on Friday Sept 2 at 10AM (or so). Doug, Sharon, and Brad will meet DEP inspector. Hannah will provide list of trainings needed for transfer station attendants.

  9. Treas/Tax Collection: Treasurers battery back-up needs replacing. SB agreed to purchase.

  10. Clerk: No report

  11. SB: Cathy reported that Belfast Computers may be able to take on our tech systems needs. Belfast computer recommended that the town use gmail workspace or a Microsoft based email service instead of Fairpoint, because of quality/security/support. Hannah to get MMAs Cyber Security Policy. Inspired by the fact that the power went out during this SB meeting, Hannah will get quotes for a generator for the town office. Could be an ARPA purchase, with approval. Hannah to reach out to MMA legislative committee rep regarding state aid roads funding. Doug reported that the town can write the Governor and needs to connect with Rep Zeigler to request a Special Private Law that can be enacted in order for the state to help make a municipal fire pond at Frye Mtn Preserve. Doug to solicit input and perhaps buy-in from Knox and Morrill. Estimated fire pond cost to the State of $6500. Cost to Montville was to install a dry hydrant (there may be one at the FD). Buy-in includes Freedom Fire Chief.

  12. Assessing: Amy asked if she could install Fast Stone photo re-sizer to add pictures to the TRIO tax cards. SB agreed. Hannah to verify that it is the commercial version; Hannah to ask Daniele and Nadine (re-val listers) for more detail regarding their milage stipend. Hannah to find out how the printing of the tax cards will happen. Are there other needs that the SB should be aware of in support of the re-val work?

  13. Treasurer’s Warrants: Warrant #35 (AP) $16,414.24; Warrant Preview #36 (AP) $87,773.33; Warrant #35 (PR): $5,854.23. Signed.

  14. Motion to Adjourn: 9:45PM

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Tuesday August 23, 2022

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR).

 

  1. At 5:00 Select Board met and discussed potential policies.

  2. Select Board entered into Executive Session as per 1 M.R.S.A. § 405(6)(A) from 5:55PM to 6:15PM.

  3. Meeting was recessed for the Special Town Meeting.

  4. Meeting was called back into order at 7:15PM

  5. Acceptance of Agenda and Minutes from August 15th: Approved

  6. Roads: Hannah reported that FEMA has sent the inspector’s damage report to the next phase of review that will result in the Fed’s encumbering the money for Montville’s recovery projects to the state. SB notes, for budget purposes, that the town match for these funds is 4%. SB approved the hiring of a rock crusher for the stones in the town pit. Jodie to inform residents. Hannah reported that the DOT is still planning on resurfacing Rt 220 before winter, though it has been delayed. No start date to report. Hannah to get Richard a local contact number for DOT, to report state-aid road concerns. Doug to install speed sign on Center Rd. Sharon to install/engage any software needed for it to perform.

  7. MVFR/EMD: MVFR will be hosting the Waldo County Fire Fighters Association’s monthly meeting on September 15th  at the Montville Fire House.  Dale Rowley (Waldo County EMD) will attend the SB meeting on Sept 12th to address municipal responses to storms and other local emergencies.

  8. Transfer Station: SB will invite Matt to come for an employee review on Sept 6th. Sharon to connect with Matt. SB would like to see the transfer station as one of the Budget Committee topics discussed in the public forums. Cathy still reaching out to MRC and UARRC for recycling plans. Hannah and Sharon volunteered to train to be back up transfer station attendants, to work during unplanned absences.

  9. Treas/Tax Collection: No report

  10. Clerk: No Report

  11. SB: Hannah connected with Rebecca Lambert of MMA Advocacy and will be hearing more from her about support for state aid roads this week; SB signed a CMP pole permit for Howes Rd; Hannah reported that the scheduled Frye Mtn cutting is still planned for this coming winter, but it will not include logs being taken out on Morrill Rd., as was originally planned; Hannah to sign the Workforce Development Compact and share the resulting process for the training grants. Next week’s meeting to start at 5PM for policy review, followed by an executive session regarding back taxes, then the SB will have its regular meeting at 6PM starting Budget Committee discussions. Cathy to request proposals for computer and tech services.  

  12. Assessing: Hannah and Sharon to install an open access spreadsheet and word processing program onto the assessing computer. Hannah to contact TRIO to see if there are mechanisms for importing spreadsheets into TRIO for assessing data entry.

  13.  Doug reported that Dale Rowley (Waldo EMA) said the state’s biggest focus for funding re roads and municipal infrastructure relates to flooding issues.

  14. Treasurer’s Warrants: Warrant #34 (PR): $1,268.86. Signed.

  15.  Motion to Adjourn: 8:30PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Tuesday August 15, 2022

 

Present: Cathy Roberts (1st Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); John York (Fire Chief/EMD); Jon Thornhill (Road Contractor).

 

  1. Call Meeting to Order: 6PM

  2. Acceptance of Agenda and Minutes from August 8th: Approved.

  3. Special Town Meeting Warrant: Signed by Cathy and Doug

  4. Roads: Richard Peavey (Road Commissioner) is out sick for a bit. Jon asked SB to consider what the roads need before winter. Freedom section of Penney/GPR needs gravel. SB to compose letter to Freedom to request fixes, Jon to provide a list of issues. Doug and Hannah spoke with FEMA rep. Doug to connect with Richard about FEMA work and reporting. Hannah to ask DOT if Rt 220 is still on the schedule to be paved this season.

  5. MVFR: John reported that fire extinguishers have been inspected. John to get brackets for equipment extinguishers. Doug volunteered to talk to the state about funding for a water source (pond) for fire suppression.

  6. Transfer Station: MRC has purchased the Hamden solid waste facility. Cathy to contact the MRC director to find out about their recycling plans. Cathy has asked Paige Zeigler (UARRC rep) to provide the SB with UARRC’s strategic plan. Cathy will invite Paige to a SB meeting. SB would like to know what the recycling options are before applying for the Solid Waste Diversion Grant.  Box truck/trailer still being looked for. Doug to confirm that Matt will be working this weekend.

  7. Treas/Tax Collection: No report

  8. Clerk: No report

  9. SB: Hannah to contact property owner of RE Acc#344 to come in to discuss payment plan; Hannah to check with Sharon re disposal of archival computers; Hannah to invite MMA to a meeting to request support for funding of Rt 220 and other state and local roads. Hannah to ask Cindy Abbott (CEO) to come in to talk about a camper near St. George River. Doug is donating a trailer for the electronic speed sign. Doug to get quotes for cutting vegetation growing up around sand shed.

  10. Broadband: Jeremy Marden (Atty.) reviewed the Broadband Interlocal Agreement and found no substantive issues of concern.

  11. Assessing: Amy is looking to have access to Word and Excel and Team viewer for the assessing office. Tabled for more discussion.  Hannah to ask Amy and MMA about Property Tax Stabilization applications when a property tax amount goes down.

  12. 11th Hour: Discussed having next week’s meeting on Tuesday instead of Monday. No decision made. Cathy spoke with Nicole Hubbard (RSU3 rep). The School Board did not vote on reconsidering the local cost share formula.

  13.  Treasurer’s Warrants: Warrant #32 (AP) $16,585.46; Warrant Preview #33 (AP) $92,215.60; Warrant #31 (PR): $3036.65. Signed by Doug and Cathy.

  14.  Motion to Adjourn: 8:45PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Monday August 8, 2022

 

Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); Terry Fischer Treas/Tax Collector); Jodie Martin (Town Clerk); Richard Peavey (Road Commissioner).

 

  1. Call Meeting to Order: 6:05PM

  2. Acceptance of Agenda and Minutes from August 2nd: Approved

  3. Policies: SB approved and signed Bookkeeping Procedure Policy.

  4. Roads: Richard and SB discussed possible projects for the remainder of this year. Richard to get estimates on costs. Richard reported that it’s too dry right now for grading. Hannah to reach out to USPS about why Sewell Rd is closed to winter maintenance, with suggestions for mail box accessibility. Richard to attend a DOT “Snow and Ice” workshop in Union on November 1st.

  5. MVFR/EMD: Karen reported on County EMD meeting highlights. Hurricane season is projected to be more severe than usual. Waldo County EMD is enacting a county wide emergency exercise for all Emergency Operations Centers, on Oct. 25 from 6-8PM. All town officials are expected to participate. Karen stressed the importance of keeping good record and being aware of FEMA guidelines for emergency expenditures during severe storms. Doug to invite Dale Rowley (Waldo County EMD) to a SB meeting in September to gain information on how to prepare for weather and other emergencies.

  6. Transfer Station: Cathy to contact attendants about consistent use and placement of stickers, and also about calling DM&J for compactor swap-outs. SB discussed the DEP Solid Waste Diversion Grant. Sharon to reach out to UARRC Rep, Paige Zeigler. Cathy to reach out to MRC to hear about short- and long-term strategic plans, that may impact our transfer station systems.

  7. Treas/Tax Collection: No report

  8. Clerk: No report

  9. SB:  SB abstained from voting for any candidate for Waldo County Budget Committee. Doug to contact the Office of Cannabis Policy regarding a state tour for educating municipal officials about current laws. SB decided unanimously to include (along with the broadband interlocal agreement question) articles in the Special Town Meeting Warrant for summer roads and for the cement floor repair in the fire house. Funds to come out of American Rescue Plan Act monies. $25,000 for the roads, and Karen/John to get back to the SB with quotes for cement floor before SB decides on its recommendation for the cement appropriation. SB to sign the Warrant on Monday August 15th. Karen and Doug offered to apply for an MMA Ed Mc Donald Safety Grant for ergonomic safety equipment for the office. Hannah to get them the ergonomic survey results and quotes on equipment. Sharon still working on signing up for the Workforce Development Grant. Doug to call MMA regarding certifications needed to lower insurance premiums.

  10. Assessing: Sharon to look into options for open-source Word and Excel type programs for the assessing computer. Property Tax Stabilization for Seniors application is now being accepted by the assessors.

  11. Field Day: Jodie and SB discussed the dynamics of the Field Day organizing. SB to take up the topic and how to create more town involvement, at a later date.

  12. Hannah to look for Jeanne’s notes on email servers.

  13.  Treasurer’s Warrants: Warrant #31 (AP) $113,522.80; Warrant Preview #32 (AP) $16,585.46; Warrant #32 (PR): $3,464.92. Signed.

  14. Motion to Adjourn: 9:15PM

 

 

Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting – Tuesday August 2, 2022

 

Present: Cathy Roberts (1st Selectperson) via Zoom; Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR).

 

 

  1. Call Meeting to Order: 5:25PM

  2. Acceptance of Agenda and Minutes from July 25: Approved

  3. SB Worked on finalizing the Bookkeeping Policy.

  4. RSU3: Cathy to reach out to Nicole Hubbard (School Board Rep) to relate the Select Board’s support of Liberty’s request to have the School Board vote to research and reconsider the local cost sharing formula for RSU3. Montville received a letter from School Board Member Ellie Hess indicating that the School Board is looking at the possibility of closing outlying schools as one way of decreasing the budget.  Cathy to draft a letter to RSU3 asking for a breakdown of all Walker School expenses.

  5. SB is recommending that Hannah, Terry and/or Jodie go to a TRIO (assessing/cash receipting software company) conference in Portland on August 22nd  and 23rd.

  6. SB decided unanimously to sign on to the Workforce Development Compact. Sharon to apply.

  7. Doug reported that his Fairpoint email account is not performing up to needed standards. SB is considering a switch to another provider for town emails. Sharon said that Google/gmail has security functions that would make it a safe option for town accounts.

  8. Doug attended a Budget Committee meeting last week. He relayed that BC is looking at many things, of which he reported a concern for the costs and supply of gravel for roads in the long term; interest in considering state and federal grants for roads; and interest in projections of personal protective equipment for fire fighters. Doug recommended that Sharon and Cathy reach out the BC members to get a sense of the work the BC is doing. No public BC/SB meetings have been scheduled yet for the fall. SB encourages BC to consider the RSU3 budget in their research. SB would like to see BC schedules and minutes on the town website.

  9. SB looking for more clarity on Property Tax Stabilization for Seniors program. SB seeks to understand what it is; how it works; and if Amy Dunn (assessing agent) has what she needs, for what is required of the assessors. SB will ask Amy about this. The state has posted applications and guidance on-line.

  10. Treasurer’s Warrants: Warrant #30 (AP) $87,099.90; Warrant Preview #31 (AP) $113,522.80; Warrant #31 (PR): $7,844.46. Signed by Doug and Sharon.

  11. Motion to Adjourn: 8:30PM

 

 

Respectfully submitted by Hannah Hatfield

Select Board Meeting Minutes 

 

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Cathy Roberts

2nd Select Person: Sharon Hibbard

3rd Select Person: Doug Thomas

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield

342-5543
montville@fairpoint.net

Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

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