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Select Board 


The Select Board will be meeting on Monday, March 27th at 5 pm. For their regular meeting time.

Continual ZOOM Link to Select Board Meetings:

*** If you are going to be zooming in to a meeting, please call Hannah (the Select Board's Administrative Assistant) so she can turn the ZOOM option on. 207-342-5543 ***

Last Approved Minutes:

Montville Select Board Meeting Minutes

Monday, March 13, 2023


Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner); Karen York (MVFR).


  1. Call Meeting to Order: 5:10pm


  1. Acceptance of Agenda and Minutes from (February 20 and 27 ?) and March 3:

Accepted 2/20/23, 3/3/23 and 3/6/23

2/27/23 minutes sent for review and approved.


  1. Public Comment: None


  1. SB meeting structure: Changes discussed regarding meeting structure. Cathy to write up policy based on policies from Alna, Ludlow, and Union


  1. Department Reports:

  2. :

  • February monthly report date expected, Treasurer reports there is no deadline for completion, SB to re-visit policy

  • Cost Recovery article amendment feedback, concern to have

  • Mowing Bids – website for details, specifications for mowing have not been updated.  Nothing on website for Admin Assistant either.  Doug gave to Hannah and Jodie last week.

  • Mistakes in Warrant raised.

  • John York is reviewing FD insurance coverage.


  1. :

  • Insurance increase to $15,000 Trailer, $20,000 Dumptruck (if anything happens to it insurance will adjust for it), $ 75,000 Cat loader should be $44,000 and Hyundai should be $75,000

  • Spring road plan:  

    • Ledge get estimates for known areas (Hidden Valley,

    • Tree removal: 2 different types of work, larger trees and smaller trees (potentially use MVFR employees).  Start with storm damage roads, Haystack (trees), Hogback (no issues), North Ridge (trees), Halldale (trees), Burnham Hill (trees) – main thru roads.  Morrill not bad. Smaller roads, Howes, Berry, Howard (beginning from Halldale). Peaveytown, Twitchell Hill – Focus on Haystack, N. Ridge, Halldale

    • RC states storm damage roads most important.  HH questions which storm

    • FEMA Halloween reimbursement funding approved for Berry Rd, Center Rd gravel sides by HH, Foy Rd alloted more  – gravel use Peaveytown, Stewart, Morse, Berry, Hidden Valley, Center and Haystack gravel and grading (some) – reset culverts on Haystack not replacement.  Halloween storm did gravel on hill on Haystack so need to start splicing thru invoices

    • October Halloween storm roads focus.  Ditching, tree removal, culvert cleaning and assess those roads for gravel needs.  If no replace culverts, request that MVFR flush culverts.  Karen York states great training.

    • ACTION PLAN: Focus on October storm roads, need bids for selective trees (Doug getting marking paint, Richard look at roads).  Plan to fix roads already damaged by October storm maximizing FEMA funds. PW has pole saw.


Work needed


Hill redo, gravel placed during XMAS storm may be re-reimbursed, hammering


Ditch line to Mathiesons, gravel (base and surface (FEMA))


Ditching, gravel (FEMA)


Gravel (FEMA)




Work done for October storm (FEMA re-imbursed) but work needed after XMAS, needs ditch line


October storm work done (re-imburse?), gravel and paving fix (FEMA)

Hidden Valley

Gravel (FEMA), hammering

Choate, Howes, Bradgon, Burnham Hill, Hidden Valley



  • Record keeping: Invoice formats discussed for FEMA billing for contractors working for town. Doug will come up with draft, hours, amounts are also important.  FEMA needs specific information.

  • Maintenance:  Maintenance Log is missing from the PW building.  There is personal information in this log, and that this is missing is gravely concerning.  Furnace breaker shut off discussed.  Furnace is running properly.  Now have file cabinet that will be locked.  Regarding loader complaints, machine is greased after every storm as reported by Road Commissioner.


  • Checking with Amy Dunn to see if can assess buildings for MMA Insurance purposes


  1. Executive Session entered at 6:45 pm, exited at 7:15 pm.


  1. Box Truck purchase for recycling – contacting, need Brad review of truck. Estimate on tires it would need and determination of drivability and lift function.


  1. SB: Please see packet.


  1. Public information meeting on Wednesday, grant one-sheet will be printed.

  2. Town meeting prep

  3. Replacement for Jim Troutman – Bill Gillespie will be replacement.

  4. Freedom of Information Act – policy for remote meeting needed (done). Emergency Meetings noted to press.  Designated public officer (Jodie).  Each time elected or appointed. Executive Session decisions must be outside of session.  Log and track FOIA requests. MMA recommends that personal computers and text are not used.

  5. Procurement Policy hold for next week.

  6. Mud Season: Richard will recheck after winter storm



  1. Treasurer’s Warrant: Warrant Preview #11 AP: $7,712.85; Warrant #10 AP: $67,092.20; Warrant #11 PR #3,288.28


  1. Adjourn: 9:15PM

Montville Select Board Meeting Monday, March 6, 2023



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Karen York (MVFR); Jim Troutman (Town representative for Waldo County Broadband); Jeremy Holt (resident).


  1. Call Meeting to Order: 5:04PM

  2. Acceptance of Agenda and Minutes: Agenda approved; minutes 2/20-2/27/tabled

  3. Waldo County Broadband update:  Jim Troutman, Montville’s representative to the Board announced his resignation.  The SB will be looking for a resident to replace Jim.  Announcement to be posted and announced at TM. Jim agreed to come to Town meeting to give a brief update on current status on broadband application.

  4. Executive Session M.R.S.A. § 405(6)(A): 5:20-5:52

  5. Treasurer: Wex card in progress.  Cards will be distributed to Doug, Terry, Department heads and deputies, as stated in current credit card policy

  6. Roads: No report. SB to have Richard attend next meeting to discuss spring work.

  7. MVFR/EMD: Fire Warden’s Meeting scheduled 3/29/23at Belfast EMA office.  Request to include mowing/trimming around Fire Station and Public Works property in bids. Board approved. FEMA portal updates to be made by Hannah.  Discussion regarding Cost Recovery Policy.  Hannah to check with MMA if current proposed article could be amended on floor at TM and if article could include charges applied to non-residents and/or non-taxpayers.

  8. Transfer Station: No Report

  9. Clerk: No report

  10. SB: Cathy will email legal council regarding snowplow contract. Doug is working on procurement policy and revision of Mowing bid. Sharon to meet with Jim Troutman on evaluating proposals received for IT services. Discussion on how best to change SB meeting format.  Meetings are averaging 4 hours per week.  All agreed to consider options and adopt some changes at next meeting.

  11. Treasurer’s Warrant: Warrant Preview AP #10: $67,092.20; Warrant PR#10: $3,130.45; Warrant AP #9:$8,947.50. Signed

  12. Adjourn: 8:45PM

Action Summary:

Hannah – MMA for warrant article; correct FEMA portal

Cathy – Legal counsel

Doug – Procurement policy; mowing revision

Sharon – IT proposals


Respectfully submitted by Cathy Roberts.

Montville Select Board Meeting Monday, February 27, 2023



Board members present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson)


Attendees: Henry Spaulding, Jr (plow contractor), Jonathan Thornhill (plow contractor), Karen York, (MVFR), John York (MVFR), John Billings (resident and Budget Committee), Jeremy Holt (resident)


Meeting started at 5:05pm


Meeting Minutes:  Karen stated had not received drafts from 2/20 and 2/27. Sharon emailed draft minutes.


Open Public:

Jonathan Thornhill suggest not getting any more sand delivered as it is freezing and clumping.  Also requested rescreening the sand.


John Billings stated pleased with the early draft Budget that was delivered.


Jonathan Thornhill stated Jen Works will be faxing information regarding paving projects (Morrill and Halldale with shoulder work).  Cathy mentioned MCOG paving cooperative purchasing, Doug also mentioned Glenn Morrison regarding budget numbers.  Asphalt pricing increases raised.


Henry Spaulding, Jr. reminded SB that would like to discuss contract.

Discussion regarding scheduled paving of 220, to start in May 2023.



Electric bill discussed. Decided to move electric from departments to Town overall budget line item.


115 runs in 2022, up from 91 in 2021


Warrant Building:


Discussion regarding Cost Recovery. Draft was prepared based on Freedom, but discussion ensued regarding how to approach and what should appear in Warrant. Determined to present in warrant for commercial insurance.  Requested checking with MMA.


Budget discussions ensued.


Treasurers Warrant Preview #8 AP: $45,665.76; Warrant #9 PR: $3,623.50; Warrant #9 AP: $8,947.50. Signed


Contact emails:

Cathy Roberts, 1st Selectperson/Assessor

Sharon Hibbard, 2nd Selectperson/Assessor

Doug Thomas, 3rd Selectperson/Assessor

Jodie Martin, Town Clerk

Terry Fischer, Tax Collector/Treasurer

Hannah Hatfield, Administrative Assistant to the Select Board


Montville Select Board Meeting Monday, February 20th, 2023


Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Nadine Cancell (Budget Committee Chair); Herman Peaslee (Budget Committee); Bonnie Hrichak (Budget Committee); Richard Peavey (Road Commissioner); Karen York (MVFR); John York (Fire Chief); Maxwell Johnstone (MCOG); Adi Philson (MCOG)


  1. Call meeting to Order: 5:07 PM

  2. Acceptance of Agenda and Minutes from February 13th: Tabled

  3. Meet with Max Johnstone and Adi Philson from Midcoast Council of Governments (MCOG):

Introductions and discussion around MCOG, regional planning organization services, including but not limited to:

  • Grants

  • Consulting (Comprehensive Plan, Ordinance Revisions - big projects are fee based)

  • Technical Assistance

  • Cooperative Purchasing (Fuel, salt).  Cooperative Purchasing questions, stemming from particular items, location of contractors ensued. Questions around the possibility of including school in purchasing diesel. It was noted that inclusion in purchasing does not bind to pricing presented.  Video on MCOG

  • MCOG dues are $1.25 per most recent population count. 

  • Communication in forms of emails, and will also monitor community needs

  • Area towns that are members include Belmont, Searsmont, Northport, Appleton

  • Discussion on adding article to Warrant for Montville to become member

  1. Department Reports:

  • MVFR

  • Transfer Station: Doug to check on trucks in Hudson NH thru Penske

  1. Executive Session as per 1M.R.S.A. § 405(6)(A) regarding personnel review 7:46 pm return to meeting at 8:40pm

  2. SB: Computer Systems Service - Sharon to compile quote work.  SB to continue working budget, meet with Richard Executive Session as per 1M.R.S.A. § 405(6)(A) regarding personnel review on Friday 2/24 at 1pm.

  3. Budget: BC requested printed and delivered copies, Karen and Doug to assist. Meeting to review budget with BC to be held on Friday 2/24 at 3pm.

  4. Town Warrant Report:  Article discussion regarding grants, grant reserve, MVFR cost recovery, balance on leases

  5. Treasurer’s Warrant: Warrant 7AP: $2,452.06; Warrant Preview # 8 AP: $45,665.76; Warrant PR#8: $1,493.62. Signed

  6. Adjourn: 9:03pm

Montville Select Board Meeting Monday February 6, 2023



Present On Zoom: Cathy Roberts (1st Selectperson); Melinda Steeves (Liberty Select Board Chair); Max Johnstone (Midcoast Council of Governments) Ann Hubbard (Resident of Knox). In Person: Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Jonathan Thornhill (Plow Contractor); Ellie Hess (RSU3 School Board Chair); Karen York (MVFR); John York (Fire Chief); Bonnie Hrichak (Budget Committee); Jeremy Holt (Resident).



  1. Call Meeting to Order: 5:08PM

  2. Acceptance of Agenda and Minutes from January 30: Tabled

  3. Zoom with Midcoast Council of Governments: Max Johnstone presented a list of ways in which MCCOG can help support towns, including but not limited to: planning; staffing; tech support; cooperative purchasing; comprehensive planning; assistance with grant writing; finance coordination; GIS mapping; community resilience; culvert cleaning. Membership dues are $1.25/town population (as per 2020 census). MCCOG charges $55.00/hr for technical and/or contractual assistance. SB will review power point on MCCOG website and consider ways in which MCCOG may be of service to Montville.

  4. Roads:

    • Doug to contact Richard about opening pit to get screen to move to Sand Shed.

    • Old culverts on North Ridge, Choate, and Halldale that have been replaced, need to be removed from the sides of the road when the weather allows.

    • Doug to connect with Richard about installing and utilizing the hazardous waste cabinet. Richard to keep maintenance logs in locked cabinet.

  5. Presentation from RSU3 School Board Chair:

    • SB and Ellie Hess are still looking for numbers on outlying school expenses.

    • Ellie to ask the Superintendent for a Corrective Action Plan to address the amount of spending vs the educational results.

    • SB and Ellie agree to work on having district-wide communication with all district Select Boards - to share funding concerns, and to encourage engagement with the budget process. 

  6. Transfer Station: Brad to come in for his periodic review next week.

  7. MVFR:

    • Karen submitted the renewal for Volunteer Firefighters Insurance. Doug signed. Hannah to submit to Terry for payment.

    • Karen asked if Victoria Flynn’s grant consulting proposal could be on SB agenda next week. SB agreed.

    • Hannah to research history of town meeting votes on what kind of tasks volunteer firefighters can be paid to do. And if the rates of pay need to be voted on.

    • Hannah to connect MVFR with On-Line University for training opportunities.

  8. Treas/Tax Col: No report

  9. Clerk: No report

  10. SB: Town House Doors: Doug to follow up with Debi Stephens re Historic Registry.

  11. Budget: Tabled

  12. Town Warrant-Report: SB still considering dedication. SB to consider articles for inclusion on town warrant.

  13. Treasurer’s Warrant: Warrant Preview #6: $77,694.61 (AP); Warrant #5: $5,196.68 (AP); Warrant #6: $4,825.94 (PR)

  14. Adjourn: 8:15PM


Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Tuesday, January 30, 2023



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Bill Wentworth (Maine Cost Recovery Rep); Jeremy Holt (Resident); Dawne Southworth (Prospective School Board Representative); Karen York (MVFR); John York (Fire Chief).



  1. Call Meeting to Order: 5:02PM

  2. Acceptance of Agenda and Minutes from January 25: Approved.

  3. Meeting with Central Maine Cost Recovery (CMCR): Bill Wentworth presented SB with CMCR brochures and explained that the service they provide is to recover emergency service costs incurred by fire departments (and other emergency service agencies) from insurance companies that may be associated with accidents/events. With reports submitted by a town’s fire chief, CRCM reaches out to the insurance companies who in turn pay CMCR. CMCR retains 20% of the payments and 80% is paid to the town. If payment is uncollectable, CMCR charges a $25$ fee per reported call. Bill said they average 60% recovery rate. A town would need a resolution, policy, or ordinance to approve of this kind of cost recovery contract service. CMCR is HIPAA certified. SB to get more information on how/if to proceed with this potential revenue increasing service. Karen to get a cost structure Waldo County Fire Fighters Association and send to SB.

  4. Meeting with Prospective School Board Representative: Dawne Southworth submitted a resume for the SB in consideration of the open School Board Rep position. Hannah to find out the RSU3 process for an interim member to get up to speed. Cathy made a motion to appoint Dawne Southworth to RSU3 School Board. Unanimous, in favor.

  5. Roads: John York reported that Richard (Road Commissioner) plans to look at ice on Center Rd by Thompson’s Farm tomorrow. Doug to contact Richard to see how Richard wants to delegate any work to be done this week, if needed.

  6. Transfer Station:

    • Sharon to check in with Brad for a station manager’s review.

    • Money for recycling truck is forthcoming so SB is searching for an under-CDL capacity box truck.

  7. MVFR:

    • Karen submitted forest service grant reimbursement request.

    • Karen submitted mileage log. Approved.

  8. Treas/Tax Col: Terry left copies of 2 incomplete plumbing permits from 2022. Cathy to call Cindy (LPI) to speak about how to complete them. Sharon suggested that the town keep a log for all CEO/LPI correspondence and calls to help keep track of activity.

  9. SB:

    • Doug sent a letter to RSU3 regarding acquisition of outlying school budgets.

    • New Computers and IT support Angel com to visit this week. Sharon suggested keeping a list of all computer folks that have been contacted;

    • Doug talked to Heather Stukus, from the Army Corp of Engineers, regarding Bean Rd culverts. Heather said that DEP stream crossing grant could be applied for to help fund a replacement of the existing culvert(s). SB to begin process of data collection and inspection. This year’s grant cycle has not started yet but SB will begin performing tasks that are usually required for application. Doug to reach out to Heather, to pick date for meeting on site.

    • Karen said the MMA training scholarship may or may not pay for the roads classes that Doug and Richard may attend. Karen suggests to sign up right away because class space is limited. SB and Richard to agree on who will take it. Doug to talk with Richard about it.

    • Midcoast Council of Governments, scheduled to meet with SB on Feb 6th want to Zoom at 5:15PM. Hannah to let the town of Liberty know. 

    • Cathy has been completing the hazard mitigation grant. Hannah to print out application on letter head.

  10. Doug talked to someone at DOT about Road Survey Management System (RSMS), who will send a link for us to access Montville’s data. Update is $100.00 Doug recommends this. SB Approved.

  11. Budget: Tabled

  12. Town Warrant-Report: Tabled

  13. Treasurer’s Warrant: Warrant Preview #5: $5,196.68 (AP); Warrant #4 $78,178.73: $34,022.96 (AP); Warrant #5: $2,477.24 (PR)

  14. Adjourn: 7:00PM


Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Wednesday, January 25, 2023



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Terry Fischer (Treasurer/Tax Collector); Karen York (MVFR); John York (Fire Chief); Bonnie Hrichak (Budget Committee Member).


  1. Call Meeting to Order: 5:08PM

  2. Acceptance of Agenda and Minutes from December 19 and January 18. Approved.

  3. MVFR: John reported that the MVFR is still researching used trucks to replace tanker #3.

  4. Treasurer: Audit visit was today. Cathy made a motion to write off $3,430.47 in old uncashed checks from 2017 and prior. To be credited to the Miscellaneous Revenue account. Unanimously approved.

  5. SB:

    • New Computers and IT support: Cathy to contact Angel Com IT Services, to schedule a visit for a proposal.

    •  SB postponed meeting with Victoria Flynn Consulting to Feb 1st at 5PM.

    • Doug to revisit SB letter to the School Board from back in the summer, that primarily pertained to the budgets of the outlying schools, and requests for reports thereof.

    • Cathy took an MMA webinar on a summer internship programs for municipalities. To qualify a town must have 40 hours per week of supervised work for 12 weeks, and pay $15.00/hr to the intern. MMA has four $3000 grants available to help pay for some of the expense. SB considered how Montville could manage their own internship program with less financial and time constraints. Sharon suggested finding candidates through the high school and the Tech Center. No projects have been specified for an intern at this time.

    • Hazard mitigation program assistance application is due Feb 1. Cathy to champion the application process. Cathy to ask Heather Dumais, State Hazard Mitigation Officer, if this assistance includes help with a Hazard Mitigation Plan that includes all potential hazards or only road related ones.

    • Doug reported:

      • Doug attended a meeting with MMA Legislative Liasson, Kate Dufour, about LD 290 Property Tax Stabilization Program. Many problems with the law were listed, including the funding sustainability of the state to comply with the law, and issues around municipal cash flow that could arise while waiting for the state to issue the reimbursement. Reimbursement from the state is scheduled for each January following the commitment.

      • Doug to fix a leak in Garage roof.

      • Doug found a wifi extender and will install at garage.

      • Doug would like to attend the MMA “Supervisory Leadership in Public Works Programs”.  A scholarship through MMA could help pay for the program. Karen to help Doug research scholarship.

      • Preliminary numbers for work on the December 23-24 storm repairs are at $77,000.00+. Hogback and Halldale had the most amount of money spent for repairs related to the storm.

      • Comparing paving vs gravel: Paving is upwards of $250,000/mile currently. Plus repaving every 10 years. Gravel may be less expensive. Estimated cost of delivering gravel and grading $13,000/mile.

      • The difference between fire protection category 9 and category 10 (which takes into consideration the distance an insured dwelling is from a town’s fire station) could be as much as a 50% difference in insurance cost per ISO. Some areas of Montville are currently classified as category 10. 

      • SB still looking for a culvert inventory for all town roads, as well as the results of past road committee research efforts. software program RSMS11, downloaded from the state, may have this information on it. All to continue the search. Doug to ask Jay LeGore if he has any clues.

    • Budget: SB continued working on filling in amounts for 2023 proposed budget

    • Town Warrant-Report: No report.

  6. Treasurer’s Warrant: Warrant Preview #4: $78,178.73 (AP); Warrant #3: $34,022.96 (AP); Warrant #4: $1851.11 (PR)

  7. Adjourn: 7:45PM


Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Wednesday January 18, 2023



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Richard Peavey (Road Commissioner): Karen York (MVFR); John York (Fire Chief)


  1. Call Meeting to Order: 5:15PM

  2. Acceptance of Agenda and Minutes: from December 27, December 28, Jan 3, Jan 9th. All Approved.

  3. Treasurer: No report

  4. Roads:

    •  Representatives from FEMA/MEMA met with Richard, Doug, Cathy, Sharon, and John York for on-site inspections of the roads most impacted by Storm Elliot. Inspectors looked favorably on the work done so far in response to the storm. Forms and reports have been submitted for FEMA consideration.

    • DOT rep, Jim Foster met with SB, John York, Henry Spaulding, Henry Spaulding Jr, at Penney Rd bridge. Eric Calderwood from Calderwood Consulting, met with Doug and Richard to look at several bridge/culverts affected by Storm Elliot. Bean Rd, Penny Rd and Halldale Rd were considered DEP Grant favorable, for funding reconstruction/improvements to these water crossings. Calderwood to send a proposal for grant management and engineering services (which costs may be eligible for funding through grant applications offered by the Nature Conservancy). Peavey Town road bridge could also use repairs. Doug suggested writing Sen Collins, Sen Curry and Rep Zeigler to ask about acquiring “recycled bridge materials from state transportation projects, that could be used to improve Peavey Town Bridge.

    • SB reiterated that FEMA associated repairs are priority. Hannah to continue to submit required forms and reports to FEMA.

    • Old discarded culverts to be removed from roadside.

  5. Budget PW: SB and Richard discussed Public Works budget and road work priorities for 2023.

  6. MVFR/EMD:

    • MVFR elected officers. The department elected John York as Fire Chief and requested that the SB appoint him as Fire Chief of the Town of Montville.

    • Karen submitted a new roster, to be added to the volunteer firefighters insurance file for reference.

    • Karen provided a Neighborhood Disaster Preparedness announcement for the Town Office to post

    • Karen is working on submitting vehicular data for Wex card application. Hannah to ask WEX if there are discounts associated with fuel and products purchased with the card.

  7. Transfer Station: No Report 

  8. Clerk: No report

  9. SB:

    • New Computers and IT support: Hannah to ask Jim Troutman for recommendations.

    • SB is rescheduling a meeting with prospective School Board Rep for Jan 30 at 5:45PM.

    • SB voted unanimously for the 2023 Annual Town Meeting to be held March 25th at 10AM at the Montville Town House.

    • Hazard Mitigation process: Cathy to call Dale to help guide us on this.

  10. Treasurer’s Warrant: Warrant Preview #: $34,022.96 (AP); Warrant #2: $39,215.42 (AP); Warrant #3: $3,784.61 (PR)

  11. Adjourn: 8:00PM


Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Tuesday January 9, 2022



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); John York (Fire Chief)



  1. Call Meeting to Order: 5PM

  2. Acceptance of Agenda and Minutes from December 27th, December 28th and January 3rd. No Action.

  3. Department Reports:

    1. MVFR: Karen and John expressed interest in having the SB look into expanding the application for fuel credit at Circle K to include credit on other products as well. More research to be done.

    2. SB: SB decided to meet with a potential School Board representative at a scheduled meeting on Wednesday, January 18th at 5PM.

    3. Budget Discussion: SB continued to work on budget numbers

    4. Town Warrant-Report: No action

  4. Treasurer’s Warrant: Warrant Preview #2: $39,215.42 (AP); Warrant #1: $86,625.09 (AP); Warrant Preview #54: $641.80 (AP); Warrant #: $1,486.43 (PR)

  5. Adjourn: 9:30PM


Respectfully submitted by Hannah Hatfield

Montville Select Board Meeting Tuesday January 3, 2022



Present: Cathy Roberts (1st Selectperson); Sharon Hibbard (2nd Selectperson); Doug Thomas (3rd Selectperson); Hannah Hatfield (Administrative Assistant); Karen York (MVFR); Richard Peavey (Road Commissioner); Amy Dunn (Assessing Agent) via Zoom.


  1. Call Meeting to Order: 5:00PM

  2. Acceptance of Agenda and Minutes from December 27th and December 28th: Tabled for next week.

  3. Executive Session Pursuant to M.R.S.A.§405(6)(A) SB Moved and voted to go into executive session. 5:03-5:55PM

  4. Assessing Agent: Amy reported that April is the prospective starting time for doing the rest of the revaluation visits (at half way now). Planning to hold hearings by end of June, for any property owner to discuss findings. Amy is certain the revaluation will be completed within the budget.

  5. Treasurer: No report.

  6. Roads:

    • SB recommended installing larger culverts as a rule of thumb. SB suggest all debris tree cutting be off road - onto other side of ditch when possible. Hannah to find out price of guard rails,

    • SB would like our legislators to help the Department of Transportation address the road condition that creates flooding on Rt 220 near Frye Mt. Hannah to send photos of recent Rt 220 flood to Rep Zeigler, Sen. Curry, and Pete Coughlan of the DOT, with request for corrective measures.

    • SB still needs PW budget. Richard to meet with SB next week with priorities and numbers.

    • Cathy to continue research into the possibility of taking out a bond for capital improvements.

  7. MVFR/EMD:

    • Won grant for $1,800.00 for pagers.

    • Mileage logs submitted.

    • Cathy reported that a representative from Central Maine Cost recovery will meet with SB on January 30 at 5PM. She said that the Town can come up with a policy or an ordinance to apply for cost recovery from insurance companies and Town could vote on where the revenue would go.

  8. Transfer Station:

    • Sharon reported that the DEP Solid Waste Grant application she and Cathy submitted (and was awarded to get a recycle truck with) had got a rating of 100%. Still waiting for Final Contract from DEP to implement the grant.

    • Brad to get lock on the door of the compactor hopper. Cathy to contact Brad.

    • SB decided to get a security camera to focus on compactor. Doug to install.

  9. Clerk: No report

  10. SB:

    • New Computers and IT support: Cathy spoke with Ryan from Belfast Computers to arrange a visit. Sharon to be present for visit if possible.

    • SB signed Quit Claims deeds for parcels 82, 887, 882.

    • Martin Luther King Day Schedule; SB meeting that week will be on January 18th at 5PM.

    • SB unanimously appointed Jodie Martin as Registrar of Voters,. Appointment papers signed.

    • Grant Consultant, Victoria Fynn is scheduled to meet with SB on January 23rd at 5PM before public meeting.

    • Cathy to set up a time to meet with Midcoast Counsel Governments. Who work exclusively with municipalities supporting many things: Planning Board, Comprehensive plans, development goals and grants.

    • SB to consider reaching out to additional grant writers.

  11. Budget Discussions: SB workshop on Thursday at 5PM to begin plugging in numbers for 2023 budget.

  12. Town Warrant-Report: On going.

  13. Treasurer’s Warrant: Warrant Preview #1: $86,625.09 (AP); Warrant #53: $2,295 (AP); Warrant #52: $8,996.74 (PR)

  14. Adjourn: 8:00PM


Respectfully submitted by Hannah Hatfield

Select Board Meeting Minutes 

Select Board Minutes

The Town Of Montville was Established in 1807

Select Board 

1st Select Person: Cathy Roberts

2nd Select Person: Sharon Hibbard

3rd Select Person: Doug Thomas

The Select Board can be reached at 342-5543

Administrative Assistant: 

Hannah Hatfield


Monday in Office Hours: 1:00 pm - 9:00pm 

Wednesday in Office Hours: 11:00 am - 3:00 pm

Friday in Office Hours: 9:00 am - 12:00 pm

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