Select Board 

AUGUST 2026

​

Montville Select Board Minutes

Monday, 08/03/26 5:00PM 

 

Attending: Stephanie Brown, Alisa Meggison, Craig Robbins, Sharon Hibbard, Richard Peavey

 

Open Meeting: 5:00pm; SB Hibbard motions to open, SB Robbins 2nds. All in favor.

 

1. Approve Agenda:   SB Hibbard motions. SB Robbins 2nds. All in favor.

 

1. Open to the Public: No public present

 

1. Approve Select Board Minutes: 07/20/26 & 07/27/26 - SB Hibbard motions to approve 7/20/26 minutes.  SB Robbins 2nds. All in favor. SB Hibbard motions to approve 7/27/26 minutes. SB Robbins 2nds. All in favor.
    

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Hibbard motions. SB Robbins 2nds. All in favor.
    

3. Old Business:

   1. Contracts and Bids: SB to provide usage # for oil/propane to assess pre-buy

   2. Grants: Community Action Grant 2024-4 is complete. Comprehensive Planning Committee underspent by $1,160.25. CAG 2024-5 is pending. Grant due by 8/14/26 for Heat Pump Community Grants. SB Hibbard has reached out to Revision Energy about this.

   3. Annual review of training, policies, and handbooks: ITB form review – table to next week.

   4. Web site hosting purchase decision – need a transition plan – AA to do.

   5. Comprehensive Plan Committee:

 

1. New Business/Correspondence:

   1. Admin Report: Contacted MMA regarding Fire Dept. equipment add-ons for Property/Casualty. Robbins Mill incident report sent to MMA P&C (Trinity Simmons). Followed up with Kayla Michaud regarding EPR questions. Checked in with Dead River (Kergan Thomann) on oil pre-buy (diff is $0.05 per gallon)

1. Appointments:

   1. 5:00pm, Ms. Brown RE: Property taxes.

2. Upcoming Meetings: Comp. Plan 8/6/26 @ 6pm; Planning Board 8/12/26 @ 6pm;

 

1. Select Board Reports

1. First: SB Robbins: Getting quotes to resolve tree issues on Hidden Valley Rd.

2. Second: SB Hibbard: Tree at edge of field for Field Day need to be removed. 50th anniversary of Field Day – SB Hibbard looking at commemorative cups.

3. Third: SB Thomas not present.

 

1. Departments:

   1. Clerk: 2 FOAA requests. Terry can pull receipts for information. AA to print out any email information.

   2. Treas/Tax Col: RapidRenewal should be available in about 2 weeks for residents.

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Chief York rescinds his resignation as was noted in the 7/20/26 SB minutes. Chief given deadline of August 31st to report succession planning (chain of command).

   4. Roads + Public Works: Mehuren Rd. is done. Goosepecker Rd. was marked for Dig Safe. SB determining how to communicate to residents not to throw debris in town ditches – impedes water flow, causing washouts. Ditching and gravel to occur on Goosepecker Rd. hopefully starting the week of 8/3/26,

   5. Transfer Station (TS): EPR Program – AA to get Montville signed up. Follow up with UUARC.

   6. Buildings and Grounds: No report

   7. Assessing: AA to ask when Matt can come in to talk to SB

   8. Code Enforcement: SB asked CEO for summary on outstanding SZO items. SB will compare records to CEO responses.

   9. Animal Control: No report

   10. Planning Board: PK awaiting finalized ITB form. SB tabled review to 8/10/27

2. Treasurer’s Warrants: AP Warrant #30: $28,150.25; Payroll #31: $8,500.75; AP Warrant Preview #31: $14,170.91

3. Eleventh Hour: Maine Department of Labor presented verbal findings on Montville Fire Department audit pertaining to the Robbins Mill explosion investigation.

4. Next Week’s Agenda Items:

Adjourn: 7:50pm

​

​

JULY 2026

​

Montville Select Board Minutes

Monday, 07/27/26 5:00PM  

 

Attending: Greg Frechette, Sharon Hibbard, Doug Thomas, Craig Robbins, Alisa Meggison, Richard Peavey, Joe Harriman

 

Open Meeting: 5:00pm

 

1.      Approve Agenda: SB Hibbard motions, SB Thomas 2nds. All in favor. 
 

2.      Appointments:

a.       Greg Frechette – SB Hibbard motions to move Greg’s appt. earlier. SB Thomas 2nds. All in favor.

                                                                                      i.Presented cost analysis for painting and sash work to bring townhouse exterior up to historic preservation quality as per standards; windows, siding, and exterior doors.

                                                                                    ii.SB Hibbard motions to move to Roads, SB Thomas 2nds. All in favor.

 

3.      Open to the Public: No public in attendance.

 

4.      Approve Select Board Minutes: 07/20/26 – SB Hibbard motions to approve minutes. SB Thomas 2nds.  All in favor.

5.      Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Hibbard motions, SB Robbins 2nds, All in favor.

6.      Old Business:

a.       Contracts and Bids: Fuel/Propane/Diesel quotes – Sharon will pull heating oil.

                                                                                      i.Grants: Community Action Grant 2024-4 finalization

b.      Annual review of training, policies, and handbooks: ITB Form – Took suggestions from surrounding towns and compiled more complete ITB – under review by SB.

c.       Web site hosting options review

                                                                                      i.Tabled to next week pending research on multi-year contracts.

d.      Comprehensive Plan Committee: SB Will look at goals and strategies

 

7.      New Business/Correspondence:

a.       Admin Report:

                                                                                      i.MMA Property/Casualty Equipment list – Need to pull all the information on this and get clarification from Trinity about all our coverage.

                                                                                    ii.Are these things not covered? AA to check.  5/18/2026 email from Karen – Incident Report

                                                                                  iii.Upcoming Meetings: Comp. Plan 8/6/26 @ 6pm; Planning Board 8/12/26 @ 6pm; 
 

8.      Select Board Reports

a.       First: SB Robbins to speak with Fire Chief Tuesday @ 4pm. Question about public works.

b.      Second: NDT 8/3/26

c.       Third: SB Hibbard created new water policy for review. SB reviewed and signed. Started a response to MVFR about payroll concerns.  
 
9.      Departments:

a.       Clerk: Rapid Renewal update – SB Thomas signed for module for TRIO.

b.      Treas/Tax Col: Resident concern about property value and tax assessment. Resident encouraged to come in and talk to the selectboard.

c.       Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Inland Marine Schedule/Mobile Equipment Property/Casualty, Payroll/Reserve Funds

d.      Roads + Public Works: SB discussed paving for portions of Halldale Road. Richard tended to ledge on Mehuren Rd. Parking lot on Haystack Rd. deemed acceptable. This week hauling gravel for Mehuren Rd. Could start ditching on Goosepecker Rd.

e.       Transfer Station (TS): EPR Program – table to next week.

f.        Buildings and Grounds: No updates

g.      Assessing: No updates

h.      Code Enforcement: No updates

i.        Animal Control: No updates

j.        Planning Board: No updates

10.  Treasurer’s Warrants: AP Warrant #29: $10,069.83; Payroll #30: $2,717.83; AP Warrant Preview #30: $28,150.25

11.  Eleventh Hour: Review website for updated ordinances.

12.  Next Week’s Agenda Items: 

13.  Adjourn: 9:30pm

​​

​

Montville Select Board Minutes

Monday, 07/20/26 5:00PM  

 

Attending: Alisa Meggison, Sharon Hibbard, Doug Thomas, Craig Robbins, Bruce Torrey, Hannah Hatfield, Amy

Bliss, Jonathan Thornhill

 

Executive Session: SB Hibbard Motions to enter at 4:30pm pursuant to M.R.S. 406(6)(A), SB Thomas 2nds. All in favor. SB Thomas motions to exit executive session at 4:58pm, SB Thomas 2nds. All in favor. 
 

Open Meeting: 5:04pm SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

1.      Approve Agenda: SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

2.      Open to the Public: Bruce Torrey, FOAA/ADA Request regarding access to Town’s water spigot. Town in process of gathering information and consultation. Resident presented information to the Board. Board will craft a policy regarding usage.

 

Resident complaints about conditions of road; potholes, dust, etc. Goosepecker Hill Rd and Halldale Rd. cold patching request.

 

SB Thomas makes motion to jump to Roads, SB Hibbard 2nds. All in favor.

 

3.      Approve Select Board Minutes: 07/13/26 – SB Thomas Motions, SB Hibbard 2nds. All in favor.

4.      Motion to accept the Treasurer’s warrant as amended; and authorize the Treasurer to transfer  
the amount of money necessary to cover the warrant: SB Thomas motions, SB Hibbard 2nds. All in favor. 
 

5.      Old Business:

a.       Contracts and Bids: Fuel Oil & Propane; Salt à AA to confirm NE pricing and follow up with Morton mid-August. AA to press on Fuel pricing.

b.      Grants: Community Action Grant (CAG) 2024-4 finalization à In process. SB Hibbard working on solar panel portion of CAG.

c.       Policies: Annual review of training, policies, and handbooks, Intent to Build Form review

6.      Comprehensive Plan Committee: Meeting on 8/6/26 at 6pm; Talking about strategies and goals. Appointing new facilitator.

7.      New Business/Correspondence:

a.       Admin Report: Salt, ITB Form, LRAP Info., Web Hosting Options

b.      Appointments:

                                                                                      i.4:30pm: Executive session

                                                                                    ii.6:20pm: Cindy Abbot (CEO)

                                                                                  iii.Upcoming Meetings: Comp. Plan 8/7/26 @ 6pm; Planning Board 8/12/26 @ 6pm. 
 

8.      Select Board Reports

a.       First: SB Robbins: Followed up with BDS Tire for pricing. Plans to meet with Fire Chief.

b.      Second: SB Hibbard: Will follow up on ERP program details.

c.       Third: SB Thomas: Fire Chief York has verbally tendered his resignation with 30 days’ notice.

 

9.      Departments:

a.       Clerk: No updates

b.      Treas/Tax Col: No updates

c.       Montville Volunteer Fire & Rescue/Emergency Management (MVFR): MMA Risk Management Property Claim submitted for damaged equipment (Robbins Lumber Mill)

d.      Roads + Public Works: Plowing, LRAP, Spring Hill Rd. dust presented to Road Commissioner. Road work continues to plan. Ditched Mehuren – more work to do. Work on Thompson/Goosepecker Rds. on Wednesday.

d.      Transfer Station (TS): EPR Program à More research to be done on the particulars of the DEP program.

e.       Buildings and Grounds: No updates

e.       Assessing: Commitment: Abatements Vote – SB Thomas motions to authorize a quit claim deed for account 344 and waive lien costs and interest for all accounts. SB Hibbard 2nds. All in favor. 
Intent to Build Form – AA to do more research and add questions for SZO and Setbacks.

f.        Code Enforcement: Cert. of Compliance for a resident, paperwork passed to Cindy Abbott

g.      Animal Control: No updates

h.      Planning Board: No updates

10.  Treasurer’s Warrants: 
AP Warrant #28: $16,810.72; Payroll #29: $4,220.82; AP Warrant Preview #29: $10,069.83

11.  Eleventh Hour: GA Assistance, Grants to Assist with Public Water Access. Hannah Hatfield will research.

12.  Next Week’s Agenda Items: 

13.  Adjourn: 9:16pm SB Hibbard Motions; SB Thomas 2nds.  All in favor.

 

Montville Select Board Agenda 

Monday, 07/13/26 5:00PM   

 

Attending:  

 

Open Meeting: 4:38pm call to order: Doug Thomas, Sharon Hibbard, Matt Caldwell, Hannah, Craig Robbins 

 

1. Approve Agenda:  

 

1. Open to the Public: No comments 

 

1. Approve Select Board Minutes: 07/06/26 – SB Hibbard motions to approve as amended, SB Thomas 2nds. All in favor. 

1. Motion to accept the Treasurer’s warrant as amended; and authorize the Treasurer to transfer  
   the amount of money necessary to cover the warrant: SB Thomas makes motion, SB Robbins 2nds. All in favor. 

1. Old Business: 

1. Contracts and Bids: Fuel Oil & Propane; Salt à In process 

1. Grants: Community Action Grant 2024-4 finalization à In process 

1. Policies: Annual review of training, policies, and handbooks, intent to build form review – reviewed by AA and submitted to SB for review. SB Thomas motions to approve mileage reimbursement policy. SB Robbins 2nds. All in favor. Email copy of Intent to Build to Peter on planning board for review. 

1. Comprehensive Plan Committee: Meeting on 8/7/26 at 6pm; SB will review materials. 

 

1. New Business/Correspondence: 

1. Admin Report (1) Fuel & Salt pricing has been requested; (2) WEX Cards: tabled; (3) Will reach out to departments about training this week. 

1. Appointments: 4:30pm Matt Caldwell (Assessor): 

1. Upcoming Meetings: Comp. Plan 8/7/26 @ 6pm; Planning Board 8/12/26 @ 6pm;  

 

1.  Select Board Reports 

1. First: SB Robbins: Conversation with Fire Chief; Followed up with local vendors for pavilion materials. 

1. Second: SB Hibbard: Talked to SB Thomas to split Roll-off into a couple of times a year. Discussing ways to improve the process.   

1. Third: SB Thomas: SB Thomas makes a motion to have a roll-off on the 2nd Saturday in July and last Sunday in September. SB Robbins 2nds. All in favor. SB Thomas will bring his mower over to assist at the town office. 

 

1. Departments: 

1. Clerk: No updates 

1. Treas/Tax Col: WEX Cards - Table to next week. SB to review CC policy and check with departments. 

1. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): SB discussed former member concerns. Chief will come in week of 7/20/26. 

1. Roads + Public Works: North Ridge Rd. request for calcium to knock down dust, discussed options for distribution; SB Hibbard discussed pay glitch with Joe; Will call Viking & Hammond for Calcium Chloride pricing. Thompson & Mehuren Roads will get gravel. Price per ton for salt seems high (New England Salt) à AA will check. 

1. Transfer Station (TS): Will have 2 roll-offs in 2027. 

1. Buildings and Grounds: No updates 

1. Assessing: Commitment: ‘25 Mil Rate: $18.04; Presented different valuation scenarios for town commitment to selectboard. SB Hibbard motions to go with a MIL rate of $18.04, SB Thomas 2nds. All in favor. 

1. Code Enforcement: Doug talked to Cindy and Peter. They’ll come in on 7/20/26 at 6pm.  

1. Animal Control: Kennebec Valley Humane Society - go through ACO, TNR, or drop animals at KVHS as per their process. 

1. Planning Board: Meeting on 8/12/26 @ 6 pm. AA to forward intent to build form to Planning Board for review. 

1. Treasurer’s Warrants: 
   AP Warrant #27: $17,190.19; Payroll #28: $4,122.63; AP Warrant Preview #28: $16,810.72 

1. Eleventh Hour:  

1. Next Week’s Agenda Items: Web hosting comparison for Board. Pricing for oil, propane, diesel, and salt 

1. Adjourn: SB Hibbard motions, SB Thomas 2nds: 8:56pm