Select Board 

SEPTEMBER 2026

Montville Selectboard Minutes
Monday, 9/14/2026  5:04pm

​

Attending: Richard Peavey, Terry Fischer, Alisa Meggison, Craig Robbins, Doug Thomas, Joe Harriman

 

Open Meeting: 5:04pm - SB Thomas motions to open, SB Robbins 2nds. All in favor.

 

1. Approve Agenda: 9/14/26 – SB Thomas motions to approve. SB Robbins 2nds. All in favor.

 

1. Open to the Public: John Thornhill & Amy Bliss: Morse Rd. needs cold patch. SB will mention to road commissioner.
    

2. Approve Select Board Minutes: 08/31/2026 & 09/08/2026. SB Thomas motions to approve 8/31/26 minutes. SB Thomas 2nds. All in favor. 9/8 minutes to be reviewed next week.
    

3. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant.  SB Thomas motions. SB Robbins 2nds. All in favor.
    

4. Old Business:

   1. Contracts and Bids:

   2. Grants: No report.

   3. Annual review of training, policies, and handbooks: ITB form complete & ready for vote. SB Thomas motions to approve revised ITB. SB Robbins 2nds. All in favor. Need to finalize mailbox policy.

   4. Comprehensive Plan Committee:
       

5. New Business/Correspondence:

1. Admin Report: (1) AA to schedule furnace cleaning for TO & PW, (2) AA presented Worker Zone Safety Info and Dilapidated/Dangerous Buildings Info

2. Appointments:

3. Upcoming Meetings: Planning Board on 10/14/26 @ 6PM

 

1. Select Board Reports

1. First: SB Robbins: Checked on New Ireland Rd. grading work with SB Thomas.

2. Second: SB Hibbard absent

3. Third: SB Thomas: SB Thomas makes a motion to investigate a recall ordinance for elected officials. SB Robbins 2nds. All in favor.

 

1. Departments:

   1. Clerk: No update

   2. Treas/Tax Col: Terry will have foreclosure information next week.

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Passing MWDC/MCCS Grant process back to town admin. SB Thomas will check into this.

   4. Roads + Public Works: New Ireland Rd. complaint – all set; Halldale Rd. (Vose) follow-up from Freedom PO. Ditching continues on Morrill Rd. Hoping to be done by Wednesday. North Ridge Rd. is next. Morrill Rd. and Choate Rd. are graded. Trees on North Ridge Rd. are taken care of. The Brigadiere needs frame work, brakes, universal steering, and other fixes. SB considering options for replacement. Peaveytown Rd. needs ditching.

   5. Transfer Station (TS): Letter review/finalization. Deferred to next week. SB Robbins to connect with Brad on compactor.

   6. Buildings and Grounds:

   7. Assessing:

   8. Code Enforcement:

   9. Animal Control:

   10. Planning Board: Subdivision Ordinance review.

2. Treasurer’s Warrants: AP Warrant #36: $24,696.06; Payroll #37: $3,434.12; AP Warrant Preview #37: $13,733.47

3. Eleventh Hour:

4. Adjourn:

5. Next week items: 818 Woodman Hill Rd.

​

 

Montville Selectboard Minutes

Tuesday, 9/8/2026  5:01pm

​

Attending: Craig Robbins, Sharon Hibbard, Doug Thomas, Matt Caldwell

 

Open Meeting: 5:01pm

 

1. Approve Agenda: SB Thomas motions to approve. SB Robbins 2nds. All in favor.

 

1. Open to the Public: No public present

 

1. Approve Select Board Minutes: 08/31/2026 – Tabled to 9/14

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant.  SB Hibbard motions. SB Thomas 2nds. All in favor.
    

3. New Business/Correspondence:

   1. Appointments: Matt Caldwell @ 5PM – Reviewed state valuations with assessor
       

4. Treasurer’s Warrants: AP Warrant #35: $161,595.79; Payroll #36: $2,523,23; AP Warrant Preview #36: $24,696.06

5. Adjourn: 6:55pm

​

​

AUGUST 2026

​​​​

Montville Selectboard Minutes

Monday, 8/31/2026  5:01pm

​

Attending: Barbara Accordino, Alisa Meggison, Craig Robbins, Doug Thomas, Sharon Hibbard, Henry Spaulding Sr.

 

Open Meeting: 5:01pm

 

1. Approve Agenda: SB Hibbard motions to approve. SB Thomas 2nds. All in favor.

 

1. Open to the Public: Mr. Henry Spaulding, Sr. came in to determine status of appointment of MVFR Chief.

 

1. Approve Select Board Minutes: 08/24/2026 - SB Thomas motions to approve. SB Robbins 2nds. All in favor.

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant.
    

3. Old Business:

   1. Contracts and Bids:

   2. Grants: Risk Reduction Grant from MMA – SB Hibbard checking in with MVFR on it.

   3. Annual review of training, policies, and handbooks: ITB form final review – Send to Peter and Cindy.

   4. Comprehensive Plan Committee:

   5. Oaths of Office: AA to check for Certificate of Appointments folder
       

4. New Business/Correspondence:

   1. Admin Report: (1) MDOT Bridge Report, (2) Contacted Assessor for meeting, (3) Property tax abatement discussions, (4) Workshop/Meeting info for Road Crew, (5) AA to review local work zone safety information.

1. Appointments: John York, MVFR.

2. Upcoming Meetings: Comp. Planning Meeting on 9/1/2026

 

1. Select Board Reports

1. First: SB Robbins. Nothing new to report

2. Second: SB Hibbard. Will follow up with Adi on moratorium process.

3. Third: SB Thomas asks what the next step is for dilapidated property. Verbal communication, call, and certified letter were sent and no response over the course of 10 months. Check MMA / dangerous/dilapidated buildings. Reached out to Brad about training and other topics. Will prepare a letter for TS.

 

1. Departments:

   1. Clerk: Rapid Renewal almost ready, hopefully Wednesday, 9/2/26.

   2. Treas/Tax Col:

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR):

      1. 5:43pm Motion to go into executive session pursuant to 1 M.R.S.A. § 405(6)(A) Personnel Matters. Exit executive session 6:33pm

   4. Roads + Public Works: Plowing letter review; Halldale Rd. Resident mailbox/road complaint; Gravel road maintenance workshop; 2026 Fall Utility Task Force Meeting. Brigadier needs extensive repairs.

   5. Transfer Station (TS): Solar Edge array is running. Will work to get info on website.

   6. Buildings and Grounds: MDOT bridge report: Peavey Bridge

   7. Assessing: Matt will be in the office on 9/28

   8. Code Enforcement: Land use inquiry for equine services business

   9. Animal Control:

   10. Planning Board: Subdivision Ordinance, Camper Ordinance – SB Hibbard will have a discussion with Adi.

 

1. Treasurer’s Warrants: AP Warrant #33: $117,449.67; Payroll #35: $2,180.31; AP Warrant Preview #35: $161,594.99

2. Eleventh Hour: Midcoast Emergency Animal Care invoice. SB will take care of it.

3. Next Week’s Agenda Items:

 

Adjourn: 8:10pm

​

 

Montville Selectboard Minutes

Monday, 8/24/2026  5:04pm

​

Attending: Alisa Meggison, Sharon Hibbard, Bill Gillespie, Richard Peavey, Joe Harriman, Craig Robbins, Doug Thomas,

            Cathy Roberts (PB), Peter Kassen (PB), Bob Delio (PB)

 

Open Meeting: 5:04pm - SB Hibbard motions to open. SB Robbins 2nds. All in favor. SB Hibbard motions to move to roads. SB Robbins 2nds. All in favor.

 

1. Approve Agenda: SB Hibbard motions to approve, SB Robbins 2nds. All in favor

 

1. Open to the Public: Bill Gillespie provided copy of 2026/2027 Liberty/Montville Ambulance agreement. AA to scan and send to SB Hibbard to forward to the State.

 

1. Approve Select Board Minutes: 08/17/2026 - SB Thomas motions to approve. SB Robbins 2nds.  All in favor.

2. Old Business:

   1. Contracts and Bids:

   2. Grants: SB Hibbard will update the date for the solar & heat pump grant.

   3. Annual review of training, policies, and handbooks: ITB form review. SB Hibbard will review.

   4. Comprehensive Plan Committee: Next meeting 9/1/2026

 

1. New Business/Correspondence:

   1. Admin Report:

      1. MMA Property Casualty: Rep Crystal Gilks: Put Crystal in touch with Karen and John to do an inventory.

      2. Direct Comms – Fiber: Called Jayne Sullivan. No answer.

      3. Followed up with Red Zone wireless request. Set up account. Will pass credentials to SB Hibbard.

1. Appointments: Cathy Roberts & Peter Kassen from Planning Board.

2. Upcoming Meetings: Comp Plan Committee on 9/1/2026

 

1. Select Board Reports

1. First: SB Robbins. No response from MVFR. Will continue to reach out. PW has their chains and binders to help tie equipment down.

2. Second: SB Hibbard. Working with Red Zone on solar connection. Concern with mowing. Fire department needs attention. Still thinking about process for establishing a Montville scholarship. Labor Day meeting?

3. Third: SB Thomas. Talked to John York and put sign up that FD water is not for public use. Ask Brad about training – no reply yet. No reply yet from Bill Kelly. SB Thomas will follow up.
    

1. Departments:

   1. Clerk: FOAA requests review for Board.

   2. Treas/Tax Col: No AP warrant for this week. Tax collector on vacation. Will get caught up next week. Tech support will look at the tax collector’s computer.

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Liberty Ambulance agreement: Bill Gillespie will send the 2026/2027 agreement and payment schedule. AA talked to Interstate Fire to get extinguisher inspections for the town done on the same day.

   4. Roads + Public Works: Plowing letter review – with SB Thomas. Still working on Goosepecker Rd. Hoping to finish week of 8/24/26. AA to research local work zone safety (Peter Coughlin?) on recommendations for what has happened and work with SB Hibbard. New ideas? Check for new info.

   5. Transfer Station (TS): SBs to assist with hydraulic compactor maintenance.

   6. Buildings and Grounds: Hannah will continue mowing as she can. She plans to mow once per month.

   7. Assessing: SB reviewed abatement request for misevaluation of a property. SB Thomas motions to abate. SB Hibbard 2nds.  All in favor.

   8. Code Enforcement: No update

   9. Animal Control: No update

   10. Planning Board: Discussed camper, subdivision, and moratorium ordinances. AA compiling new ITB form for final review. (1) Moratorium on subdivision building and revise the Moratorium Ordinance and pass by MCOG. Include a paragraph to include mobile homes. Peter will talk to MCOG about including a statement here. (2) Paying for technical consultation to prepare a better subdivision ordinance. MCOG provided a proposal. Peter will write up the approach and present it to the board.
        

2. Treasurer’s Warrants: AP Warrant #33:  ; Payroll #34: $964.27; AP Warrant Preview #34: 
    

3. Eleventh Hour:

4. Next Week’s Agenda Items:

Adjourn: 8:10pm

​

 

Montville Selectboard Minutes
Monday, 8/17/2026  5:03pm

​

Attending: Alisa Meggison, Craig Robbins, Doug Thomas, Joe Harriman, Richard Peavey

 

Open Meeting: 5:03pm - SB Thomas motions to open. SB Robbins 2nds. All in favor.

 

1. Approve Agenda: SB Thomas motions to approve. SB Robbins 2nds. All in favor.

 

1. Open to the Public: No public present.

 

1. Approve Select Board Minutes: 08/10/2026 - SB Thomas motions to approve. SB Robbins 2nds. All in favor.

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Thomas motions. SB Robbins 2nds. All in favor.
    

3. Old Business:

   1. Contracts and Bids: SB Thomas motions to move forward with purchasing oil. SB Thomas will check tanks. Contractual letter sent to Bill Kelly.

   2. Grants: Community Action Grant 2024-4 finalization. $1,160.25 will be returned to MCOG.

   3. Annual review of training, policies, and handbooks: ITB form review. SB Thomas reviewed. Questions about how State Aid roads are handled. AA will clarify and amend.  Training info given to department heads.

   4. Web site hosting & redesign: Hosting set up. Next steps are interviews with departments.

   5. Comprehensive Plan Committee: SBs looking over goals and strategies. SB Thomas has some feedback. Next meeting in September. Date to be determined.

 

1. New Business/Correspondence:

   1. Admin Report:

      1. MMA Property Casualty Rep Crystal Gilks: inventory of MVFR mobile equipment for coverage

      2. Info about scholarships – Britni Bryant MVHS

      3. Direct Comms - Fiber

1. Appointments: None

2. Upcoming Meetings:

 

1. Select Board Reports

1. First: There is budget to pave approximately 4,000’ of road. Discussion about which road to pave. Not enough to do Morse Rd. SB Thomas recommends waiting until next year to pave Morse Rd. SB Robbins will communicate with Chief York about pending items.

2. Second: SB Hibbard absent

3. Third: SB Thomas recommends staying on top of departments for annual training, which needs to be done. Talked to the landowner about taking down a tree on Hidden Valley Rd. that is leaning toward powerlines. Landowner was OK with it.

 

1. Departments:

   1. Clerk: Has all the information for the Spaulding FOAA request and can process that next week when she’s bac in.

   2. Treas/Tax Col: Terry will be out 8/24. Hannah will process payroll.

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Liberty Ambulance agreement – AA to ask Chief Gillespie for an updated contract.

   4. Roads + Public Works: Plowing letter review is with Bill Kelly. Ditching on Goosepecker Rd. is in process. Morrill Rd. is next for gravel. Frame on truck was welded. SB Robbins ordered chains on 8/13. SB Thomas will get some cones over to the roads department.

   5. Transfer Station (TS):

   6. Buildings and Grounds: AA to ask Hannah about mowing. Plan for town office/town hall.

   7. Assessing: AA to follow up with Terry about sending email regarding assessor’s hours.

   8. Code Enforcement: Planning Board and CEO need to get together and talk.

   9. Animal Control: No updates.

   10. Planning Board: PK awaiting finalized ITB form, subdivision ordinance, camper ordinance

 

1. Treasurer’s Warrants: AP Warrant #32: $117,341.55; Payroll #33: $3,006.34; AP Warrant Preview #33: $117,449.67

2. Eleventh Hour: Moratorium on any subdivision plans until the SB has the opportunity to update and revise the existing subdivision ordinance. SB Thomas will also review camper ordinance information.

3. Next Week’s Agenda Items:

Adjourn: 7:30pm

 

 

Montville Select Board Minutes
Monday, 08/10/2026 5:04pm
 

Attending: Sharon Hibbard, Doug Thomas, Craig Robbins, Alisa Meggison, Joe Harriman, Karen York, Richard Peavey, Hannah Hatfield, Greg Frechette

 

Open Meeting: 5:04pm SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

1. Approve Agenda: SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

1. Open to the Public: No public present

 

1. Approve Select Board Minutes: 08/03/2026 - SB Hibbard motions to approve minutes. SB Robbins 2nds. SB Thomas abstains. All in favor.

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Hibbard Motions, SB Thomas 2nds. All in favor.
    

3. Old Business:

   1. Contracts and Bids: SB to provide usage # for oil/propane to assess pre-buy

   2. Grants: Community Action Grant 2024-4 finalization. Need to return $1,160.25 to the State.

   3. Annual review of training, policies, and handbooks: ITB form. AA to send to Board for review.

   4. Comprehensive Plan Committee:

 

1. New Business/Correspondence:

   1. Admin Report:

      1. Recent FOAA request emails given to TC. Research given to SB Hibbard for DOL items.

      2. Submitted Info for MVFR WC claim to MMA.

      3. MMA Property/Casualty for MVFR items.

      4. Received dividend from MMA WC for good performance through 12/31/2025.

      5. Thank you letter from Jacob Spaulding.

      6. Reached out to departments regarding training for 2026

      7. Website redesign and transition plan

1. Appointments: 5:30pm Greg Frechette – SB Thomas will take care of deck at Town House. SB will take care of pressure washing deck and painting. Determine priorities and budget to see how to proceed. Sills and trim are complete. There are 28 sashes remaining to be done but need to stay in budget. SB Thomas makes a motion to do 14 sashes (7 windows). SB Hibbard 2nds. All in favor.

2. Upcoming Meetings: Planning Board 8/12/26 @ 6pm

 

1. Select Board Reports

1. First: SB Robbins: Quote for taking tree down is coming pending qualifications and insurance. Met with John York regarding succession planning (chain of command) info by 8/31/2026.

2. Second: SB Hibbard: Field Day was fun. Talked with residents about future ideas for the town. Working on possibility for scholarships for a Montville student. Talked to a resident who would like to donate a commemorative quilt to the town.

3. Third: SB Thomas: Working with SB Robbins on paving decisions.

 

1. Departments:

   1. Clerk:  No report

   2. Treas/Tax Col: No report

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): SB Hibbard motions to move to FD. SB Thomas 2nds. Karen York presents AmEx bill. Going forward the FD will use a Town CC. SB Robbins to clarify with Chief York.

   4. Roads + Public Works: Plowing letter review – SB Hibbard to review. Resident compliments Roads & PW for a job well done ditching Mehuren Rd. Hope to start ditching Goosepecker Rd. on 8/11/2026. Resident reports a wash-out on Choate Rd. Trucks due for inspection.

   5. Transfer Station (TS): EPR Program – Montville is enrolled.

   6. Buildings and Grounds: No report

   7. Assessing: In office 3rd Monday of each month – should be in on 8/17/26

   8. Code Enforcement: No report

   9. Animal Control: No report

   10. Planning Board: PK awaiting finalized ITB form

 

1. Treasurer’s Warrants: AP Warrant #31: $14,170.91; Payroll #32: $2,880.45; AP Warrant Preview #32: $116,181.30

2. Eleventh Hour: Municipal EMS Plan submission to Dept. of Public Safety, Maine Emergency Medical Services – SB Hibbard will check in with Bill Gillespie.

3. Next Week’s Agenda Items:

Adjourn: 8:20pm

​

​

Montville Select Board Minutes

Monday, 08/03/26 5:00PM 

 

Attending: Stephanie Brown, Alisa Meggison, Craig Robbins, Sharon Hibbard, Richard Peavey

 

Open Meeting: 5:00pm; SB Hibbard motions to open, SB Robbins 2nds. All in favor.

 

1. Approve Agenda:   SB Hibbard motions. SB Robbins 2nds. All in favor.

 

1. Open to the Public: No public present

 

1. Approve Select Board Minutes: 07/20/26 & 07/27/26 - SB Hibbard motions to approve 7/20/26 minutes.  SB Robbins 2nds. All in favor. SB Hibbard motions to approve 7/27/26 minutes. SB Robbins 2nds. All in favor.
    

2. Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Hibbard motions. SB Robbins 2nds. All in favor.
    

3. Old Business:

   1. Contracts and Bids: SB to provide usage # for oil/propane to assess pre-buy

   2. Grants: Community Action Grant 2024-4 is complete. Comprehensive Planning Committee underspent by $1,160.25. CAG 2024-5 is pending. Grant due by 8/14/26 for Heat Pump Community Grants. SB Hibbard has reached out to Revision Energy about this.

   3. Annual review of training, policies, and handbooks: ITB form review – table to next week.

   4. Web site hosting purchase decision – need a transition plan – AA to do.

   5. Comprehensive Plan Committee:

 

1. New Business/Correspondence:

   1. Admin Report: Contacted MMA regarding Fire Dept. equipment add-ons for Property/Casualty. Robbins Mill incident report sent to MMA P&C (Trinity Simmons). Followed up with Kayla Michaud regarding EPR questions. Checked in with Dead River (Kergan Thomann) on oil pre-buy (diff is $0.05 per gallon)

1. Appointments:

   1. 5:00pm, Ms. Brown RE: Property taxes.

2. Upcoming Meetings: Comp. Plan 8/6/26 @ 6pm; Planning Board 8/12/26 @ 6pm;

 

1. Select Board Reports

1. First: SB Robbins: Getting quotes to resolve tree issues on Hidden Valley Rd.

2. Second: SB Hibbard: Tree at edge of field for Field Day need to be removed. 50th anniversary of Field Day – SB Hibbard looking at commemorative cups.

3. Third: SB Thomas not present.

 

1. Departments:

   1. Clerk: 2 FOAA requests. Terry can pull receipts for information. AA to print out any email information.

   2. Treas/Tax Col: RapidRenewal should be available in about 2 weeks for residents.

   3. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Chief York rescinds his resignation as was noted in the 7/20/26 SB minutes. Chief given deadline of August 31st to report succession planning (chain of command).

   4. Roads + Public Works: Mehuren Rd. is done. Goosepecker Rd. was marked for Dig Safe. SB determining how to communicate to residents not to throw debris in town ditches – impedes water flow, causing washouts. Ditching and gravel to occur on Goosepecker Rd. hopefully starting the week of 8/3/26,

   5. Transfer Station (TS): EPR Program – AA to get Montville signed up. Follow up with UUARC.

   6. Buildings and Grounds: No report

   7. Assessing: AA to ask when Matt can come in to talk to SB

   8. Code Enforcement: SB asked CEO for summary on outstanding SZO items. SB will compare records to CEO responses.

   9. Animal Control: No report

   10. Planning Board: PK awaiting finalized ITB form. SB tabled review to 8/10/27

2. Treasurer’s Warrants: AP Warrant #30: $28,150.25; Payroll #31: $8,500.75; AP Warrant Preview #31: $14,170.91

3. Eleventh Hour: Maine Department of Labor presented verbal findings on Montville Fire Department audit pertaining to the Robbins Mill explosion investigation.

4. Next Week’s Agenda Items:

Adjourn: 7:50pm

​

​

JULY 2026

​

Montville Select Board Minutes

Monday, 07/27/26 5:00PM  

 

Attending: Greg Frechette, Sharon Hibbard, Doug Thomas, Craig Robbins, Alisa Meggison, Richard Peavey, Joe Harriman

 

Open Meeting: 5:00pm

 

1.      Approve Agenda: SB Hibbard motions, SB Thomas 2nds. All in favor. 
 

2.      Appointments:

a.       Greg Frechette – SB Hibbard motions to move Greg’s appt. earlier. SB Thomas 2nds. All in favor.

                                                                                      i.Presented cost analysis for painting and sash work to bring townhouse exterior up to historic preservation quality as per standards; windows, siding, and exterior doors.

                                                                                    ii.SB Hibbard motions to move to Roads, SB Thomas 2nds. All in favor.

 

3.      Open to the Public: No public in attendance.

 

4.      Approve Select Board Minutes: 07/20/26 – SB Hibbard motions to approve minutes. SB Thomas 2nds.  All in favor.

5.      Motion to accept the Treasurer’s warrant as amended and authorize the Treasurer to transfer the amount of money necessary to cover the warrant. SB Hibbard motions, SB Robbins 2nds, All in favor.

6.      Old Business:

a.       Contracts and Bids: Fuel/Propane/Diesel quotes – Sharon will pull heating oil.

                                                                                      i.Grants: Community Action Grant 2024-4 finalization

b.      Annual review of training, policies, and handbooks: ITB Form – Took suggestions from surrounding towns and compiled more complete ITB – under review by SB.

c.       Web site hosting options review

                                                                                      i.Tabled to next week pending research on multi-year contracts.

d.      Comprehensive Plan Committee: SB Will look at goals and strategies

 

7.      New Business/Correspondence:

a.       Admin Report:

                                                                                      i.MMA Property/Casualty Equipment list – Need to pull all the information on this and get clarification from Trinity about all our coverage.

                                                                                    ii.Are these things not covered? AA to check.  5/18/2026 email from Karen – Incident Report

                                                                                  iii.Upcoming Meetings: Comp. Plan 8/6/26 @ 6pm; Planning Board 8/12/26 @ 6pm; 
 

8.      Select Board Reports

a.       First: SB Robbins to speak with Fire Chief Tuesday @ 4pm. Question about public works.

b.      Second: NDT 8/3/26

c.       Third: SB Hibbard created new water policy for review. SB reviewed and signed. Started a response to MVFR about payroll concerns.  
 
9.      Departments:

a.       Clerk: Rapid Renewal update – SB Thomas signed for module for TRIO.

b.      Treas/Tax Col: Resident concern about property value and tax assessment. Resident encouraged to come in and talk to the selectboard.

c.       Montville Volunteer Fire & Rescue/Emergency Management (MVFR): Inland Marine Schedule/Mobile Equipment Property/Casualty, Payroll/Reserve Funds

d.      Roads + Public Works: SB discussed paving for portions of Halldale Road. Richard tended to ledge on Mehuren Rd. Parking lot on Haystack Rd. deemed acceptable. This week hauling gravel for Mehuren Rd. Could start ditching on Goosepecker Rd.

e.       Transfer Station (TS): EPR Program – table to next week.

f.        Buildings and Grounds: No updates

g.      Assessing: No updates

h.      Code Enforcement: No updates

i.        Animal Control: No updates

j.        Planning Board: No updates

10.  Treasurer’s Warrants: AP Warrant #29: $10,069.83; Payroll #30: $2,717.83; AP Warrant Preview #30: $28,150.25

11.  Eleventh Hour: Review website for updated ordinances.

12.  Next Week’s Agenda Items: 

13.  Adjourn: 9:30pm

​​

​

Montville Select Board Minutes

Monday, 07/20/26 5:00PM  

 

Attending: Alisa Meggison, Sharon Hibbard, Doug Thomas, Craig Robbins, Bruce Torrey, Hannah Hatfield, Amy

Bliss, Jonathan Thornhill

 

Executive Session: SB Hibbard Motions to enter at 4:30pm pursuant to M.R.S. 406(6)(A), SB Thomas 2nds. All in favor. SB Thomas motions to exit executive session at 4:58pm, SB Thomas 2nds. All in favor. 
 

Open Meeting: 5:04pm SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

1.      Approve Agenda: SB Hibbard Motions, SB Thomas 2nds. All in favor.

 

2.      Open to the Public: Bruce Torrey, FOAA/ADA Request regarding access to Town’s water spigot. Town in process of gathering information and consultation. Resident presented information to the Board. Board will craft a policy regarding usage.

 

Resident complaints about conditions of road; potholes, dust, etc. Goosepecker Hill Rd and Halldale Rd. cold patching request.

 

SB Thomas makes motion to jump to Roads, SB Hibbard 2nds. All in favor.

 

3.      Approve Select Board Minutes: 07/13/26 – SB Thomas Motions, SB Hibbard 2nds. All in favor.

4.      Motion to accept the Treasurer’s warrant as amended; and authorize the Treasurer to transfer  
the amount of money necessary to cover the warrant: SB Thomas motions, SB Hibbard 2nds. All in favor. 
 

5.      Old Business:

a.       Contracts and Bids: Fuel Oil & Propane; Salt à AA to confirm NE pricing and follow up with Morton mid-August. AA to press on Fuel pricing.

b.      Grants: Community Action Grant (CAG) 2024-4 finalization à In process. SB Hibbard working on solar panel portion of CAG.

c.       Policies: Annual review of training, policies, and handbooks, Intent to Build Form review

6.      Comprehensive Plan Committee: Meeting on 8/6/26 at 6pm; Talking about strategies and goals. Appointing new facilitator.

7.      New Business/Correspondence:

a.       Admin Report: Salt, ITB Form, LRAP Info., Web Hosting Options

b.      Appointments:

                                                                                      i.4:30pm: Executive session pursuant to to 1 M.R.S.A. § 405(6)(A) Personnel Matters

                                                                                    ii.6:20pm: Cindy Abbot (CEO)

                                                                                  iii.Upcoming Meetings: Comp. Plan 8/7/26 @ 6pm; Planning Board 8/12/26 @ 6pm. 
 

8.      Select Board Reports

a.       First: SB Robbins: Followed up with BDS Tire for pricing. Plans to meet with Fire Chief.

b.      Second: SB Hibbard: Will follow up on ERP program details.

c.       Third: SB Thomas: Fire Chief York has verbally tendered his resignation with 30 days’ notice.

 

9.      Departments:

a.       Clerk: No updates

b.      Treas/Tax Col: No updates

c.       Montville Volunteer Fire & Rescue/Emergency Management (MVFR): MMA Risk Management Property Claim submitted for damaged equipment (Robbins Lumber Mill)

d.      Roads + Public Works: Plowing, LRAP, Spring Hill Rd. dust presented to Road Commissioner. Road work continues to plan. Ditched Mehuren – more work to do. Work on Thompson/Goosepecker Rds. on Wednesday.

d.      Transfer Station (TS): EPR Program à More research to be done on the particulars of the DEP program.

e.       Buildings and Grounds: No updates

e.       Assessing: Commitment: Abatements Vote – SB Thomas motions to authorize a quit claim deed for account 344 and waive lien costs and interest for all accounts. SB Hibbard 2nds. All in favor. 
Intent to Build Form – AA to do more research and add questions for SZO and Setbacks.

f.        Code Enforcement: Cert. of Compliance for a resident, paperwork passed to Cindy Abbott

g.      Animal Control: No updates

h.      Planning Board: No updates

10.  Treasurer’s Warrants: 
AP Warrant #28: $16,810.72; Payroll #29: $4,220.82; AP Warrant Preview #29: $10,069.83

11.  Eleventh Hour: GA Assistance, Grants to Assist with Public Water Access. Hannah Hatfield will research.

12.  Next Week’s Agenda Items: 

13.  Adjourn: 9:16pm SB Hibbard Motions; SB Thomas 2nds.  All in favor.

 

Montville Select Board Agenda 

Monday, 07/13/26 5:00PM   

 

Attending:  

 

Open Meeting: 4:38pm call to order: Doug Thomas, Sharon Hibbard, Matt Caldwell, Hannah, Craig Robbins 

 

1. Approve Agenda:  

 

1. Open to the Public: No comments 

 

1. Approve Select Board Minutes: 07/06/26 – SB Hibbard motions to approve as amended, SB Thomas 2nds. All in favor. 

1. Motion to accept the Treasurer’s warrant as amended; and authorize the Treasurer to transfer  
   the amount of money necessary to cover the warrant: SB Thomas makes motion, SB Robbins 2nds. All in favor. 

1. Old Business: 

1. Contracts and Bids: Fuel Oil & Propane; Salt à In process 

1. Grants: Community Action Grant 2024-4 finalization à In process 

1. Policies: Annual review of training, policies, and handbooks, intent to build form review – reviewed by AA and submitted to SB for review. SB Thomas motions to approve mileage reimbursement policy. SB Robbins 2nds. All in favor. Email copy of Intent to Build to Peter on planning board for review. 

1. Comprehensive Plan Committee: Meeting on 8/7/26 at 6pm; SB will review materials. 

 

1. New Business/Correspondence: 

1. Admin Report (1) Fuel & Salt pricing has been requested; (2) WEX Cards: tabled; (3) Will reach out to departments about training this week. 

1. Appointments: 4:30pm Matt Caldwell (Assessor): 

1. Upcoming Meetings: Comp. Plan 8/7/26 @ 6pm; Planning Board 8/12/26 @ 6pm;  

 

1.  Select Board Reports 

1. First: SB Robbins: Conversation with Fire Chief; Followed up with local vendors for pavilion materials. 

1. Second: SB Hibbard: Talked to SB Thomas to split Roll-off into a couple of times a year. Discussing ways to improve the process.   

1. Third: SB Thomas: SB Thomas makes a motion to have a roll-off on the 2nd Saturday in July and last Sunday in September. SB Robbins 2nds. All in favor. SB Thomas will bring his mower over to assist at the town office. 

 

1. Departments: 

1. Clerk: No updates 

1. Treas/Tax Col: WEX Cards - Table to next week. SB to review CC policy and check with departments. 

1. Montville Volunteer Fire & Rescue/Emergency Management (MVFR): SB discussed former member concerns. Chief will come in week of 7/20/26. 

1. Roads + Public Works: North Ridge Rd. request for calcium to knock down dust, discussed options for distribution; SB Hibbard discussed pay glitch with Joe; Will call Viking & Hammond for Calcium Chloride pricing. Thompson & Mehuren Roads will get gravel. Price per ton for salt seems high (New England Salt) à AA will check. 

1. Transfer Station (TS): Will have 2 roll-offs in 2027. 

1. Buildings and Grounds: No updates 

1. Assessing: Commitment: ‘25 Mil Rate: $18.04; Presented different valuation scenarios for town commitment to selectboard. SB Hibbard motions to go with a MIL rate of $18.04, SB Thomas 2nds. All in favor. 

1. Code Enforcement: Doug talked to Cindy and Peter. They’ll come in on 7/20/26 at 6pm.  

1. Animal Control: Kennebec Valley Humane Society - go through ACO, TNR, or drop animals at KVHS as per their process. 

1. Planning Board: Meeting on 8/12/26 @ 6 pm. AA to forward intent to build form to Planning Board for review. 

1. Treasurer’s Warrants: 
   AP Warrant #27: $17,190.19; Payroll #28: $4,122.63; AP Warrant Preview #28: $16,810.72 

1. Eleventh Hour:  

1. Next Week’s Agenda Items: Web hosting comparison for Board. Pricing for oil, propane, diesel, and salt 

1. Adjourn: SB Hibbard motions, SB Thomas 2nds: 8:56pm