Select Board 

 

APRIL 2026

Montville Select Board Minutes
Monday, 04/27/26 5:00PM  

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Attending: Select Board (SB) Craig Robbins, Sharon Hibbard, Doug Thomas. 
Hannah Hatfield (administrative assistant), Dan Melanson (property owner), Cindy Abbott (Code Enforcement Officer – CEO)

Open Meeting: 5:08 PM

1.    Approve Agenda: SB Hibbard motioned to approve agenda, SB Thomas seconded. Vote was unanimous.

2.    Open to the Public: D. Melanson asking if town can have more stringent junk-in-the-yard policies/ordinances. SB to do more research with MMA, other Towns, fire marshal, CEO, state statute, and/or others.

3.    Approve Select Board Minutes: SB Thomas motioned to approve 4/20/26 minutes, SB Hibbard seconded. Vote was unanimous.

4.    Old Business:
a.    Contracts and Bids: 
Roadside mowing bid ready to be posted at Town Office. 
Admin Hatfield to create bid for lawn and/or cemetery moving for town house and town office and public works/fire station and include septic behind fire house a couple times per summer. Cemeteries include Halldale, Mt Repose and Greenwood.
Midcoast Council of Governments (MCOG) on track for completion of Comprehensive Plan contract revision. MCOG to meet with SB on May 11.
b.    Grants: Admin Hatfield and SB Thomas to attend MDOT Adaptation grant webinar 4/29/26. 
SB Hibbard looking at heating options Community Action Grant (CAG) round 7 
Community Resiliency Partnership (CRP) committee will reconvene to renew membership necessary for future CAG grant applications.
c.    Comprehensive Plan Committee: Two full committee meetings are planned to work on Future Land Use chapter: May 7 and 21st. 

5.    New Business/Correspondence:
a.    Admin Report: Admin Hatfield to ask Daniel Misner (Infotech) if security measures have been implemented on share drive. 
•    Admin Hatfield to reach out to owner of RE Account 1039 re payment plan, and to confirm value of property with assessing agent.
•    SB Thomas motioned to approve the proposed Land Use Fee Schedule created on 12/22/25. SB Robbins seconded. Vote was unanimous.
b.    Appointments: SB Thomas updated Job Description for Road Commissioner. SB signed Appointment for Patricia Crawford for Registrar of Voters.
c.    Annual review policies and handbooks: Tabled
d.    Review Trainings and Monthly Tasks: Admin Hatfield to find out about requirements for gravel pits that are five-acres or smaller. 
e.    Presumption of Discontinuance: Certificates of Discontinuance of a Public Way for portions of Hidden Valley and South Trotting Park Rds. were created. Next steps are Clerk attestation, and recording at Registry of Deeds, filing with Maine Department of Transportation, and paying of damages to abutting property owners. Admin Hatfield to continue process.
f.    Upcoming Meetings: Nash Lot Committee meeting April 28, 2026, 5PM.

6.     Select Board Reports
a.    First: no report
b.    Second: 
SB Hibbard inquired about status of Town Office sign. SB Thomas will complete the weatherization of the sign when the temperatures allow. 
SB Hibbard reminded SB that Montville Transfer Station has no permit for storing tires. 
SB Hibbard asked TS employees to include milage on gas receipts.
SB, Admin Hatfield, and CEO to research more about excessive tire accumulation at licensed recycling facilities.
c.    Third: SB Thomas reported that trees might need to be cut at the Nash Lot before the pavilion is erected. 
Also reported that wood is being cut and sized for the bed of the Public Works equipment trailer. 
SB Thomas researching Greenwood Cemetery ownership. Admin Hatfield to ask MMA about cemetery ownership/deed issues. 

7.    Departments:
a.    Clerk: Rapid Renewal implementation pending.
b.    Treas/Tax Col: Treas Fischer reported that there are no more tax deadlines until commitment in July.  
c.    Montville Volunteer Fire & Rescue/Emergency Management: No report
d.    Roads + Public Works: SB to meet with Road Commissioner Peavey next week. SB discussed gravel access. SB discussed the opportunity to trade rocks for crushed rock. Admin Hatfield to fill in Road Tracker for 2026 year to date.
e.    Transfer Station: Tires: See 6b above.
f.    Assessing: Assessing agent’s next scheduled time is May 18th 9AM-5PM. 
g.    Code Enforcement: Code Enforcement Officer (CEO) Cindy Abbott reported that she is scheduling an appointment with Department or Environmental Protection (DEP) and a landowner regarding Shoreland Zoning (SLZ) district boundaries and grandfathered status. 
CEO Abbott to continue protocol for the clean up of a dangerous building situation on an absentee owner’s property. 
CEO Abbott to connect with Planning Board regarding a camper close to a Resource Protection district; also to measure a development close to Trues pond; and to address questions about change of use.
Montville to update website to list hours that CEO is available. 
SB discussed CEO email protocol and opportunities for improvement of email communications.
Admin Hatfield to complete an official letter for payment of legal fees for a past SLZ violation.  
SB Thomas motioned to appoint Cindy Abbott as Code Enforcement Officer, SB Hibbard seconded. Vote was unanimous. Appointment signed.
h.    Animal Control: SB discussed a report of delayed response time of Animal Control Officer (ACO) with regard to a dogs-at-large report. Delay in response has been addressed and at-large issues have been corrected. Deputy ACO info needs to be included on website. 
i.    Planning Board:
8.    Treasurer’s Warrants: AP Warrant #16: $26,719.07; Payroll  #17: $6,359.53 ; AP Warrant Preview #17 $56,480.95: . SB Robbins to contact MVFR regarding invoices that need more information.
9.    Eleventh Hour: SB discussed purchasing battery powered Stihl lawnmower and trimmer, and the possibility for members of the Cemetery Committee to be employed to mow cemeteries.  
SB discussed chipping some of the willow tree that fell down near the Town Office driveway this winter, and to move the rest of it. Chips could be used on Nash Lot. 
10.    Next Week’s Agenda Items: Junk Yard resolutions.  Tires behind the PW building. 
11.    Adjourn: 9:51PM
Approved 5/4/2026
 

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Montville Select Board Meeting

Monday, 04/20/26 5:00PM 

 

In attendance: Select Board (SB) Craig Robbins, Sharon Hibbard, Doug Thomas.

Hannah Hatfield (Admin Assistant), Terri Fischer (Treasurer/Tax Collector), Amy Bliss (resident), Jon Thornhill (Budget Committee/plow contractor)

 

 

Open Meeting: 5:08PM

1. Approve Agenda: SB Hibbard motion to approve agenda, SB Thomas seconded. Vote was unanimous.

 

1. Open to the Public: J. Thornhill inquired about hours worked by Public Works (PW) employees. SB directed J. Thornhill to the PW time sheets and discussed training hours.

J. Thornhill inquired about the timing of appointing town officials. SB affirmed that appointments are being considered.

J. Thornhill reported that the Budget Committee recommends that the SB put roadside mulching into the public works budget for 2027.

 

1. Approve Select Board Minutes: 04/13/26 SB Hibbard motioned to approve 4/13/26 minutes, SB Robbins seconded. Vote was unanimous.

2. Old Business:

   1. Contracts and Bids: SB approved a 2026 Winter sand bid solicitation, to be sent out this week. Due on June 1st.

Roadside mowing bids discussed.

1. Grants: MDOT Adaptation (May), CAG 7 (June), Town House, Nash Lot: all discussed and on track.

2. Comprehensive Plan Committee: May 23 subcommittee on Future Land Use.

 

1. New Business/Correspondence:

   1. Admin Report: SB Thomas motioned to accept amended Pike contract for Prescott Hill paving, SB Hibbard seconded. Vote was unanimous.

1. Appointments: SB signed appointments for Nadine Cancel and Debbi Lasky for Montville Appeals Board. SB signed appointment of John York as Emergency Management Director. SB signed appointment of Karen York as Deputy Emergency Management Director.

SB to discuss Code Enforcement Officer (CEO) appointment with current CEO, C. Abbott, at next SB meeting. SB still looking for a Local Health Officer candidate, SB Robbins to take lead.

SB discussed Road Commissioner (RC) appointment. Communications protocol and job descriptions to be updated and approved before appointment. SB to review for next week’s meeting.

1. Annual review policies and handbooks. Admin Hatfield to email SB updated policies for review.

2. Review Trainings and Monthly Tasks: Tabled

3. Presumption of Discontinuance by Abandonment: Admin Hatfield to create timeline for presumption of discontinuance of South Trotting Park Rd and Peters Rd.

4. Upcoming Meetings: Nash Lot meeting 4/21/26 5PM;  Comprehensive Plan subcommittee on future land use 4/23/26 6PM.

 

 

1.  Select Board Reports

1. First: SB Robbins brought in gutter for Town Office porch. SB Robbins to call DOT with concerns about some large overhanging trees on South Mtn Valley Hwy. SB Robbins noted concerns related to activity in Rt 3 that seems to be in violation of DOT driveway regulations. Shoreland Zoning issues are also a concern. CEO has been contacted to investigate and inform the land owner.

2. Second: SB Hibbard attending a free MMA Lunch & Learn for IT Overview, 4/21/26 via zoom

3. Third: SB Thomas motioned to buy phone-pole flags for the 250th anniversary of the USA and for the 50th anniversary of Field Day, SB Robbins seconded. Vote was unanimous. SB Thomas has been in touch with Planning Board to verify Freedom of Access (FOAA) trainings are completed and certified. SB authorized Admin Hatfield to help CEO Abbott measure development near Limited Residential and Resource Protection areas off Bog Rd. CEO Abbott to arrange with landowner.

 

1. Departments:

   1. Clerk: Admin Hatfield to make sure clerk has info to begin Rapid Renewal service.

   2. Treas/Tax Col: No Report

   3. Montville Volunteer Fire & Rescue/Emergency Management: No Report

   4. Roads + Public Works: See item 4a above

   5. Transfer Station: Discussed community roadside clean up initiatives. Discussed having Transfer station employees put mileage on gas slips.

   6. Assessing: Assessing agent, Matt Garrett, will be in the office on April 27, 2026 8AM-4PM

   7. Code Enforcement: Admin Hatfield to invite CEO Abbott to next SB meeting re appointment, and pending CEO and LPI concerns.

   8. Animal Control: SB Hibbard to contact Animal Control Officer, Nerber about dogs-at-large.

   9. Planning Board: No report

2. Treasurer’s Warrants: AP Warrant #15: $5,676.42; Payroll  #16: $2,991.95; AP Warrant Preview: $26,819.07

3. Eleventh Hour:

4. Next Week’s Agenda Items: May 11 for meeting with Midcoast Council of Governments

5. Adjourn: 10:14PM

 

Approved 4/27/2026

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​Montville Select Board Meeting Minutes

Monday, 04/13/26 5:00PM 

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In attendance: Laura Greeley (Freedom Select Board), Kory Boulier (Freedom Select Board), Lissa Widdoff (Freedom Select Board), Barbara Accordino (Town Clerk), Hannah Hatfield (Administrative Assistant), Jonathan Thornhill (plow contractor), Amy Bliss (resident), Troy Nelson (plow contractor), Karen York (Deputy EMD).

Select Board (SB): Craig Robbins, Sharon Hibbard, Doug Thomas

 

Open Meeting: 5:00PM

 

1. Approve Agenda: SB Hibbard made motion to accept agenda, SB Thomas seconded. Vote was unanimous.

 

1. Open to the Public: Freedom Select Board decided to end the excise agreement they currently have with Montville. This means that Freedom and Montville Town Clerks would not be authorized to do BMV transactions for the other town. SB members from both signed a withdrawal agreement, effective immediately. Freedom offered to reconsider an excise agreement on an emergency basis in the future.

 

J. Thornhill announced a Budget Committee Meeting for Thursday the 17th 6pm.

T. Nelson reported that he needs to replenish salt he acquired from the State DOT. This salt was used on T. Nelson’s winter roads route. SB Thomas motioned to purchase four more loads of salt from New England Salt at the 2025/2026 rate, SB Robbins seconded. Vote was Unanimous.

SB decided to allow T. Nelson to replenish the salt owed, from Montville salt.

T. Nelson asked if there are any changes to the Montville/Searsmont agreement for winter maintenance on Jackson Rd. No updates reported. SB plans to address this with Searsmont.

 

1. Approve Select Board Minutes: 04/06/26 SB Hibbard motioned to approve SB minutes from 4/6/26, SB Thomas seconded. Vote was unanimous.

2. Old Business:

   1. Contracts and Bids: Midcoast Council of Governments (MCOG) and SB to meet regarding Comprehensive Plan progress and contract. Admin Hatfield to offer April 20 and 27th as options.

SB Hibbard motioned to accept Pike Industries bid to be paid out of paving reserve for 800 feet of Prescott Hill Rd. for $19,785.75, SB Thomas seconded.  Vote was unanimous.

Mowing bids pending.

1. Grants: Community Action Grant (CAG) 7: SB is seeking Public Works garage door and heating estimates, also heating estimates for Fire Station in anticipation of applying for CAG 2024-7 due in June.

CAG 4 and 5 reports are due April 15, 2026.

Admin Hatfield to re-engage the Community Resiliency Partnership Committee, to consider renewing the partnership.

Maine Department of Transportation (MDOT) Adaptation grant is due May 11. Can do up to 3 projects. The local match is 5% cash or in-kind.

SB Hibbard to submit invoices for reimbursement for Ed MacDonald grant from 2025.

K. York presented an Ed MacDonald grant application for cones and signage for fire protection and public works. SB Hibbard signed application. Town match is 50% of the cost, to be split between the two departments.

1. Comprehensive Plan Committee: Next full committee meeting is scheduled for May 7 at 6PM. To be posted on the website. Topic: Future Land Use.

 

1. New Business/Correspondence:

   1. Admin Report: Admin Hatfield is researching deed records for Greenwoods Cemetery, Halldale Cemetery, and North Trotting Park Landfill site.

1. Appointments: SB discussed Registrar of Voters, Code Enforcement Officer, Road Commissioner, and Fire Chief appointments. SB Thomas made a motion to appoint the Select Board as Road Commissioner; Robbins seconded. SB Hibbard motioned to table the vote for further review, SB Thomas seconded. Vote was unanimous to table. SB to create department-wide job descriptions and protocols.

SB Thomas motioned to appoint Susan Shell for Appeals Board, SB Hibbard seconded. Vote was unanimous.

1. Annual review policies and sign acknowledgments: SB reviewed Computer Use, Email, Training, and Treasurers Disbursement Warrants for Employees Wages/State Fees Policies.

2. Employee Handbook Review: Tabled

3. Review Trainings and Monthly Tasks: Tabled

4. Upcoming Meetings:

SB will meet on Patriots Day 4/20/26 at 5PM.

Budget Committee meets on 4/17 at 6PM.

Nash Lot Committee meets on 4/21/26 at 5PM.

1. Certificate of Discontinuance needs to be filed with Town Clerk, recorded at the Registry of Deeds, and sent to DOT). Admin Hatfield to follow up on this and prepare for declaration of abandonment of South Trotting Park Rd and Peter’s Rd.

 

1.  Select Board Reports

1. First: Ongoing tasks

2. Second: SB Hibbard reported that Unity Area Recycling Center seems to be in good functioning order, at this time.

 

1. Departments:

   1. Clerk: Admin Hatfield to assist Clerk Accordino in the process of signing up for Rapid Renewal with TRIO and InfoME.

   2. Treas/Tax Col: Treas. Fischer is sending 30-day lien notes to delinquent taxpayers this Wednesday.

   3. Montville Volunteer Fire & Rescue/Emergency Management: See 4a above.

   4. Roads + Public Works: Pike Contract (see 4a above)

   5. Transfer Station: Employees were reminded to put department name on fuel slips.

   6. Assessing: No report

   7. Code Enforcement: SB to review Bog Rd. correspondence.

   8. Animal Control: SB Hibbard reported on residents’ concern about a dogs at-large complaint to Animal Control Officer (ACO) Nerber. ACO Nerber was reported as delayed in responding. SB Robbins to contact ACO Nerber for more information.

   9. Planning Board: No report

2. Treasurer’s Warrants: AP Warrant #14: $100,420.96; #15 Payroll: $ 4,235.41; AP Warrant Preview# 15: $5,673.42.

3. Eleventh Hour: Schedule meeting with Montville Historical Society about the Kingdom School House maintenance and repair. SB will combine this with Nash Lot meeting on April 21st.

4. Next Week’s Agenda Items:

5. Adjourn: 10:15PM

 

Approved 4/20/2026

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Montville Select Board Meeting Minutes

Monday, 04/06/26 5:00PM

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In attendance: Doug Raymond, Chris Schmidt, Amy Bliss, Jon Thornhill, Daniel Misner, Hannah Hatfield.

Select Board Members (SB): Craig Robbins, Sharon Hibbard, Doug Thomas

 

Open Meeting: 5:04PM

1. Approve Agenda: SB Hibbard moved to approve the agenda, SB Robbins seconded. Both approved. (SB Thomas was not yet at meeting).

 

2. Open to the Public:

 

C. Schmidt raised recommendations regarding appointing Road Commissioner.

D. Raymond expressed concerns about the lack of public outreach from the Department of Transportation (DOT) related to a the “Bean Bridge” rebuilding project on Rt 220, scheduled to begin in 2027. SB Hibbard to reach out to T. Gleason of the DOT for further details on the public process and the planning of the project.

J. Thornhill asked for an interview with the SB to review his request to be considered for Road Commissioner or Road Supervisor.

SB met with Daniel Misner of InfoTech for IT review 5:30PM: SB and D. Misner reviewed current hardware and software inventory and security processes. D. Misner reported on future upgrades, price increases and made suggestions for future planning.

 

3. Approve Select Board Minutes 03/30/26: SB Hibbard motioned to approve 3/30/26 minutes, SB Thomas seconded. Vote was unanimous.

4. Old Business:

a. Contracts and Bids: SB Thomas to update plow contracts re mileage for Hidden Valley Rd, South Trotting Park Rd, and Barrett Rd. SB Hibbard to finalize roadside mowing bid. Lawn and cemetery mowing bids still pending. SB to look at ditching bid language.

b. Grants: MMA Grant resubmitted invoice for security system upgrade. The application for Community Action Grant (CAG) round 7 due in June 5, 2026. SB to get more efficiency driven options for heating and weatherization. CAG rounds 4 and 5 status updates due April 15, Admin Hatfield to work on these, and to follow up on Community Resiliency Partnership renewal. SB Hibbard and Admin Hatfield to take MDOT Adaptation Grant webinar on April 29th, grant application due May 11, 2026. SB Thomas to find out if Nature Conservancy can pay for feasibility study for Bean Rd. culverts.

c. Comprehensive Plan Committee: Next chapter is Future land Use. Midcoast Council of Governments (MCOG) to abbreviate the scope of their contract, but not the hourly commitment, to comply with CAG round 4 requirement of a first draft by June 30, 2026.

d. Final ARPA report. Admin Hatfield to finalize.

e. FEMA/MEMA final report DR 4647 and DR 4754, Admin Hatfield to finalize reporting.

5. New Business/Correspondence:

a. Admin Report: No additional report.

b. Meeting/Committee hours for Comp Plan. SB Robbins motioned to pay Admin Hatfield for full Comprehensive Plan Committee meetings (once per month), SB Robbins seconded. Vote was unanimous.

c. Freedom Excise Agreements: Freedom reported that they may want to review the BMV agent agreement between Montville and Freedom.

d. Appointment Process: SB signed appointments for Public Records Officer: Barbara Accordino; Registrar of Voters Patricia Crawford; Animal Control Officer: Perter A Nerber; General Assistance Administrator: Hannah Hatfield; E911 Administrator: Hannah Hatfield; Others tabled for more review

SB to ask prospective appointees to come in for review.

SB to hold an appointment process workshop Wednesday April 8 at 5pm.

e. Annual policy review and sign acknowledgments. Tabled

f. Resumes for Administrative position follow up. SB Hibbard to follow up.

g. Community Resiliency Partnership renewal lead: Admin Hatfield to research.

h. Employee Handbook Review: Tabled

i. Review Trainings and Monthly Tasks: Hatfield to review

j. Upcoming Meetings: Wednesday April 8 at 5 appointment process workshop; Thursday April 9 6PM Comp Plan Open Office hours.

 

6. Select Board Reports

a. First: SB Robbins reported that the Municipal Officers training was good and informative.

b. Second: SB Hibbard reported that the Nash Lot committee is scheduling a meeting; SH Hibbard is ordering signs for roads, and seeks to meet with Historical Society re Kingdom School House.

c. Third: Discussed surveillance camera protocol as per MMA. SB to review the latest legal notes on the topic to ensure compliance moving forward.

 

7. Departments:

a. Clerk: No report

b. Treas/Tax Col: Treasurer Fischer is working on Direct Deposit process, pending test.

c. Montville Volunteer Fire & Rescue/Emergency Management: Submitted incident report from last few months.

d. Roads + Public Works: Bridge Report: No recommendations were listed in the most recent Peaveytown bridge report from the DOT. SB Hibbard to find the last report to compare. SB to inspect the Montville end of Prescott Hill Rd before accepting Pike Industries’ quote for paving 800 feet of road. Department of Labor is hosting a Jack Safety compliance training. Public Works Department is attending a Workzone Safety Class 4/8/26 Skowhegan.

e. Transfer Station: No report

f. Assessing: No report

g. Code Enforcement: C. Abbott, Code Enforcement Officer, is still reviewing a dangerous building on an absentee landowner’s parcel. C. Abbott and Garratt Lower to meet with Bog Rd landowner to review.

h. Animal Control: No report

i. Planning Board: No meeting this week re lack of agenda.

8. Treasurer’s Warrants: #13 Warrant $5,380.68 , #14 Payroll Warrant $4,235.41 and #14 AP Warrant Preview $100,292.14

9. Eleventh Hour:

10. Next Week’s Agenda Items: Appointments

11. Adjourn: 10:15 PM

Approved 4/13/2026​