Select Board 

 

Select Board will be meeting on Monday January,13th at 5 pm, and Wednesday, January 22nd, at 5 pm at the Town Office.

 

 

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Selectboard Meeting Minutes
 

Montville Select Board Meeting Minutes

Monday, December 30, 2024

5:00 pm

 

Present:  Select Board – Sharon Hibbard, Doug Thomas, Hannah Hatfield, Administrative Assistant – Joyce Ryan, Town Clerk - Jodie Mehuren, Tax Collector/Treasurer – Terry Fisher, Jonathan Thornhill, Troy Nelson, Travis Abbott

 

1. Call Meeting – Chair Hibbard called meeting to order at 5:02 pm

Chair Hibbard – Signed engagement letter from James Wadman, CPA

 

1. Accept Agenda

    Motion:  To accept agenda – Selectboard Hatfield

    Second:  Selectboard Thomas

    Discussion:

    Vote:  All in Favor

3.  New Business

a.  Approve Select Board Minutes – December 9, 2024, December 16, 2024, December 23, 2024 

       Motion:  To accept minutes from December 9, 2024 – Chair Hibbard

       Second:  Selectboard Thomas

                    Discussion:

       Vote:  All in Favor

 

       Motion:  To postpone minutes from December 16, 2024 Chair Hibbard Hatfield

       Second:  Selectboard Thomas

       Discussion:

       Vote:  All in Favor

 

       Motion:  To accept minutes from December 23, 2024 Chair Selectboard Thomas

       Second:  Selectboard Hatfield

       Discussion:

       Vote:  2 yes 1 abstain (Chair Hibbard not in attendance for meeting date)

 

b. Treasurer’s Warrant                                                                           

            Warrant #52 & 53  - Selectboard signed warrant

4.  Administrative Assistant                            

                        Updates

                              Spirit of America

                        Motion:  To name Shirley J. Freeman as Spirit of America recipient and

                                        Town Report dedication – Selectboard Thomas

                        Second:  Selectboard Hatfield

                                        Discussion:

                        Vote:  All in Favor

 

 

 

                                    

                              WEX Cards

5.  Selectboard

            January 20, 2025 Selectboard meeting will be moved to Wednesday, January 22, 2025

MMA Risk Management Action Plan                                                                                                    Comprehensive Plan –

       January 2, 2025 – Meeting 6:00 pm-Town Office

       January 11, 2025 – Kickoff 9 am to 12 pm-Montville Fire Dept.

STK Generator Grant update – no update

Community Action Grant

       Quarterly Report Due – January 15, 2025

Paid Family Medical Leave

Building Fees - postponed

Trio Web

 6.  Public Comment/Information (30 Minutes)

                           Jon Thornhill updated Selectboard on brush and tree cutting on

                                             Burnham Hill

                              Penny to Halldale

                                             From Church to Melansons corner

 

7.  Town Department Updates

a.  MVFR         

b.  Clerk

c.  Tax Collector/Treasurer

d. Assessing Updates/Questions

                  Foreclosures 

e.  Planning Board

f.  School Board          

            g.  Budget Committee

            h.  Roads         

I.   Transfer Station

8.  Old Business

a.  Policy

         Fuel – receipt procedure, point of contact, procedure for reports (tabled)

b.  11th Hour

       Dan – Info Tech will be in on the 13th for 2 step authentications

c.   Adjourned 9:45 pm

 

 

 

Respectfully submitted

 

Joyce Ryan

 

                                                                                                Approved January 6, 2025

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Montville Select Board Meeting Minutes

Monday, December 9, 2024

5:00 pm

 

Present:  Select Board – Sharon Hibbard, Doug Thomas, Hannah Hatfield, Administrative Assistant – Joyce Ryan (left meeting at 6:00 pm), Town Clerk - Jodie Mehuren, School Board Member – Glenn Couturier, Transfer Station Attendant – Brad Peters

 

1.  Call Meeting to order – Chair Hibbard called meeting to order at 5:09 pm

2.  Accept Agenda

       Motion:  To accept Agenda – Chair Hibbard

       Second:  Selectboard Thomas

       Discussion:

       Vote:  All in Favor

3.  New Business

a.  Approve Select Board Minutes-December 2, 2024

                  Motion:  To approve minutes of December 2, 2024 – Selectboard Hatfield

                  Second:  Selectboard Thomas

                  Discussion:

                  Vote:  All in Favor

b. Treasurer’s Warrant                                                                           

            Warrant #49 & 50 – Selectboard signed warrant

4.  Administrative Assistant                            

                        Updates:  Joyce to talk with MMA and Troy Nelson concerning liability insurance

                                             Wex Card – no update

                                              Spirit of America award

5.  Selectboard

MMA Risk Management Action Plan                                                                                                    Comprehensive Plan – January 11, 2025 – Kickoff

STK Generator Grant update  

Community Action Grant

Paid Family Medical Leave

Building Fees

Trio Web

 6.  Public Comment/Information (30 Minutes)

6:00 PM – School Board Update – Glenn Couturier

              Glenn reported on the continuing transitions regarding the School Board,

               Superintendent's Office, Principals, and the fate of the possible (likely) closings of Walker

               and Morse schools. Tuesday Dec 10 is when Liberty, Brooks, and Waldo vote on whether or

               not to close their schools.

7.  Town Department Updates

a.  MVFR         

b.  Clerk – Has started page on WEB site for Comprehensive Plan

c.  Tax Collector/Treasurer-No report

 

d. Assessing Updates/Questions

                  Foreclosures 

e.  Planning Board

f.  School Board          

            g.  Budget Committee

            h.  Roads         

                        Update with Richard(Richard not in attendance)

1. Transfer Station

Update with Brad - Brad reported that the transfer station is looking to have funding next year for heat and light for the shed. Seeks to finalize details for the roof over the compactor. Reported that the box truck has been going to Thorndike every week to deliver recyclables. To get an inspection, the truck needs rotors, pads and front shocks. Sharon verified that we can use money  from grant for the box truck fixes. SB to find out any updates on MRC. Brad said he will be gone from the 20th of December to Jan 6th. SB to meet with Brad and Matt at the transfer station at 10 this Saturday for a check in.

8.  Old Business

a.  Policy

b.  11th Hour

c.   Adjourned at 8:00 pm

 

 

Respectfully submitted

 

Joyce Ryan

Select Board Hannah Hatfield

 

 

                                                                                    Approved December 30, 2024

 

 

 

Montville Select Board Meeting Minutes

Monday, December 2, 2024

5:00 pm

 

Present:  Select Board – Sharon Hibbard, Doug Thomas, Hannah Hatfield, Administrative Assistant – Joyce Ryan, Terry Fisher – Tax Collector/Treasurer, Jodie Mehuren – Town Clerk, Jeremy Holt – Budget Committee, Jesse McIntire, Michelle Robinson, Jon Thornhill, Amy Bliss

 

1.  Call Meeting to order  Chair Hibbard called meeting to order at 5:03 PM

 

2.  Accept Agenda

              Motion:  To accept agenda Chair Hibbard

              Second:  Selectboard Thomas

              Discussion:

              Vote:  All in Favor

 

3.  New Business

       a.  Approve Select Board Minutes-November 25, 2024

              Motion:  To accept meeting minutes for November 25, 2024  Chair Hibbard

              Second:  Selectboard Thomas

              Discussion:

              Vote:  All in Favor

 

              Motion:  To move to Public Comment Chair Hibbard

              Second:  Selectboard Thomas

              Discussion:

              Vote:  All in Favor

 

        b. Treasurer’s Warrant                                                                                

            Warrant #48 & 49

4.  Administrative Assistant                            

                        Updates

                           WEX – Selectboard signed statement adding Joyce Ryan as additional contact

                              Fuel – Selectboard signed heating oil contract with Irving

5.  Selectboard

MMA Risk Management Action Plan                                                                                                    Comprehensive Plan – Next meeting December 5, 2024 - 6:00 pm, January 11, 2025 – Kickoff

STK Generator Grant update  

Community Action Grant

Paid Family Medical Leave

 6.  Public Comment/Information (30 Minutes)

                        Jon Thornhill – updates on first storm of the year

                          Jesse  - reported that trenches have been dug for generators

             Michelle – brought ideas forwarded for holding meetings, serving meals to the public –

             finding grants (what’s the process)

7.  Town Department Updates

a.  MVFR         

b.  Clerk

c.  Tax Collector/Treasurer

d. Assessing Updates/Questions

        Foreclosures 

           Motion:  To write off unpaid principal for HA127, in the amount of $278.62 Selectboard Hatfield

                        Second:  Selectboard Thomas

                       Discussion:

                       Vote:  All in Favor

e.  Planning Board

             LRAP funding received - $52, 716

            f.  Budget Committee

            g.  Roads

                        

h.  Transfer Station

8.  Old Business

a.  Policy

b.  11th Hour

c.   Adjourn -  meeting adjourned at 8:50 pm

 

Respectfully submitted

Joyce Ryan

 

 

 

                                                                                    Approved December 9, 2024

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