Select Board 

November Minutes - 2025

Montville Select Board Meeting Minutes 

Monday, 11/3/25 

5:00PM 

In attendance: Select Board Hibbard, Thomas, Hatfield, Admin Assist Work, Steve Lucas 

Open Meeting: 5:01 pm 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous. 

• Approve Minutes: 10/27/25. SB Hibbard motioned to approve, SB Hatfield seconded, vote was unanimous. 

• Open to the Public: Resident Steve Lucas voiced concern regarding Center Road ditching  

• Old Business:  

• Contracts and Bids: No Report  

• Grants: SB Hibbard to follow up on award for Ed MacDonald Risk /Reduction Grant;  

• Comprehensive Planning Committee: Meeting 11/06/25, 6:00 pm. 

• New Business/Correspondence: 

• Admin: Received resignation of Town of Montville’s Licensed Health Officer (LHO) Meghan Henshall. Received offer of services from Pine Tree Solutions, Code Enforcement Officer (CEO). 

• Select Board: 

• SB Thomas motioned for an Executive Session, pursuant to 1 M.R.S.A §405(6)(A) Personnel Matters, SB Hibbard seconded, vote was unanimous. Start time was 7:30pm. SB Hatfield motioned to end Executive Session, at 7:52pm. SB Thomas seconded, vote was unanimous. 

• SB Hatfield suggested all Town Elected Officials attend Elected Officials Webinar 11/20/25.  

• SB Thomas commented that the Waldo Co Budget Committee rejected budget year changes. Next meeting 11/08/25. Fee Schedule: In process Consent Agreement: In process Town Warrant: In process-Road discontinuances; SB Thomas to customize ‘Right of Way’ language. 

• Departments: 

• Clerk: A Deputy Town Clerk (Barbara Accordino) has been sworn in. 

• Treas/Tax Col: No report 

• MVFR: SB Thomas to get Jersey barrier prices for protecting propane tank, at Fire Station; Former Fire Engine Tanker 3 is out of service. 

• Roads + PW: Salt Request table for next week. Need DEP to weigh in on. 

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• Transfer Station: No report. 

• Assessing: No report. 

• CEO: SB Hatfield to follow up with CEO regarding Bog Road status. 

• ACO: No report 

• Planning Board: No report 

• Treasurer’s Warrants: #43 and # 44 Preview; Signed 

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• Eleventh Hour:  

•  

• Next Week’s Agenda Items: 

 

Adjourn: 9:00 pm 

 

Select Board Meeting Minutes - 11/16/25. Jonathan Thornhill suggested updating Waldo County dispatch list. SB Thomas to follow up with Dispatch. Jonathan reported Half Moon Gravel Pit has stone missing, as of Sunday, 11/16/25; reported that Sand Shed security gate needs repairing; and Grizzly Screener is needed for the sand as per Winter Roads Contract; reported several trees on sides of road being down. Jonathan listed Loader items needing repairs: 1) throttle sticking, 2) step needs welding and 3) probable transmission rebuild, soon.  

Old Business: 

• Contracts and Bids:  

• Grants: MCOG Brownfields Assessment & Cleanup Oct 2025 Award? No known locations. SB got clarification on approval of Risk Reduction grant. Steven and Tabitha King Grant for generators has been completed. 

• Comprehensive Plan Committee: 

•   

• New Business/Correspondence: 

• Admin: TS Compactor Preventive Maintenance Program progress: Hydraulic Solutions-Craig Robbins, Owner submitting quote. 

• Select Board: Town of Palermo’s Comp Plan review request, SB to review Board Election Ballot-WasteHub. Selection was made. Fee Schedule sent to Planning Board chair for review Consent Agreement pending Town Warrant: Discussed Employee Handbook pending Revision Solar project premises inspection date 11/25/25.  

 

• Departments: 

• Clerk:  

• Treas/Tax Col: Registry of Deeds to increase fees on January 1, 2026, to$ 25.00. This increases lien fees by $12.00. 

• MVFR:  

• Roads + PW: Pressure Vessel Inspection due 12/2025-No action required. Assistant RC Harriman and SB Thomas attended an MDOT Drainage workshop.                  

• Transfer Station: Box truck inspection and oil change scheduled for 11/24. 

• Assessing: Amber Poulin submitted resignation and was accepted.   

• CEO: No report. Awaiting CEO response 

• ACO: No report 

• Planning Board: 

• Treasurer’s Warrants: #45 and #46 Preview: Signed 

• Eleventh Hour:  

• Next Week’s Agenda Items: 

• Adjourn: 9:20 pm 

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 Montville Select Board Meeting Minutes 

Monday, 11/24/25 

5:00PM 

In attendance: Select Board members: Sharon Hibbard, Doug Thomas, Hannah Hatfield, and Admin Assistant Craig Work 

Open Meeting: 5:03 

• Approve Agenda: SB Hatfield motioned to approve, SB Thomas seconded, vote was unanimous. 

• Approve Minutes: 11/17/25 and 11/10/25. SB Hatfield motioned to Table, SB Thomas seconded, vote was unanimous. 

• Open to the Public: None 

• Old Business: 

• Contracts and Bids: Passed over 

• Grants: Passed over 

• Comprehensive Plan Committee: Passed over 

• New Business/Correspondence: 

• Admin: SB Thomas motioned for an Executive Session-Personnel Matters-M.R.S.A. § 405(6)(A), SB Hatfield seconded, vote was unanimous 5:04PM. SB Thomas motioned to come out of Executive Session, SB Hatfield seconded, unanimous vote 5:28PM.  

• Select Board: Fee Schedule: No action taken Consent Agreement: No action taken Town Warrant: No action taken Employee Handbook: No action taken 

• Departments: 

• Clerk: No report 

• Treas/Tax Col: Discussed foreclosure property for 12/5/2025 

• MVFR: No report 

• Roads + PW: Doug to write a town garage equipment policy. SB signed letter requesting cessation of work on Center Rd until traffic control safety measures are implemented.  

• Transfer Station: No report  

• Assessing: No report 

• CEO: Pine Tree Code Solutions, Garrett Lower-Owner invited to discuss Town of Montville “Ground Truthing.” 

• ACO: No report 

• Planning Board: No report 

• Treasurer’s Warrants: #46 and # 47 Preview: Signed 

• Eleventh Hour: 

• Next Week’s Agenda Items: 

• Adjourn: 7:25PM 

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OCTOBER MINUTES - 2025

Montville Select Board Meeting Minutes 

Monday, 10/06/25 

5:00PM 

In attendance: SB Sharon Hibbard, Doug Thomas and Hannah Hatfield, Admin Assist Craig Work, Town Clerk Jodie Mehuren 

Open Meeting: 5:08 

• Approve Agenda: SB Hibbard motioned to approve, SB Hatfield seconded, Unanimous vote. 

• Approve Minutes: 09/29/25: SB Hatfield motioned to accept, SB Thomas seconded, Unanimous vote. 

• Open to the Public: None present. A resident email was read and delivered to Town Clerk, regarding Office Hours.  

• Old Business:  

• Contracts and Bids: 1) Electrician Mark Tibbetts has received Dead River’s contact information to coordinate propane tank installations. 2) SB Hatfield met with Maine Preservation and discussed various grant criteria and funding sources for historical building preservation. 

• Also, SB is reviewing a T-Mobile Grant for Nash Lot improvements. 

• Grants: CAG Solar + Heat Pumps installation contract to be signed this week, with Revision Energy. 

• Comprehensive Plan Committee: Discussing Population and Housing Chapters 

•  

• New Business/Correspondence: 

• Admin: 1) Irving Furnace Cleanings-Proposed 10/29. 2) Compactor Service Agreement-Atlantic Recycling: recommend calling additional vendors. 3) CAG Quarterly Reports due 10/15/25; Admin Assist Work working on this. 4) “Get To Know the Red Cross in Maine” 10/17 at 11:00 am, 3/10/26 12:00 pm, both by ZOOM. No action is required. 

• Select Board: Planning Board: No report.  Fee Schedule: Discussed, only Consent Agreement: SB Hatfield to draft a proposal Town Warrant: Discussed, only 

• Departments: 

• Clerk: Has five (5) candidates interested in the Deputy Town Clerk open position. 

• Treas/Tax Col: No Report 

• MVFR: No Report 

• Roads + PW: SB Thomas has material to replace runners on Mehuren Bridge this week. It was reported Goosepecker Ridge Road’s sign is missing.  

• Transfer Station: SB Thomas is planning to do brush cutting at Twitchell Hill Landfill. 

• Assessing: No report  

• CEO: Waiting to hear back from DEP, regarding Ledge Pond reforestation plan. 

• ACO: No report 

• Treasurer’s Warrants: #39 and # 40 Preview: Signed. 

• Eleventh Hour:  

• Next Week’s Agenda Items: 

•  

• Adjourn:11:05pm 

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Monday, 10/14/25  

5:00 PM  

In attendance: Select Board Members - Sharon Hibbard, Doug Thomas, Hannah Hatfield, Road Commissioner – Richard Peavey, Deputy Road Commissioner – Joe Harriman,  CEO -  Cindy Abbott. Resident - Doug Raymond  

Open Meeting:5:06   

 

• Approve Agenda: SB Hibbard made motion to accept the agenda, SB Thomas seconded. Vote was unanimous.   

• Approve Minutes: 10/06/25 SB Hatfield made motion to accept minutes from SB meeting 10/06/2025, SB Thomas seconded, vote was unanimous.  

• Open to the Public:  Doug Raymond spoke about the DOT “Bean Bridge”  replacement scheduled for the Summer of 2027.  He asked SB members to consider adding comments to the DOT website for official public comment on the project. SB Hibbard suggests we put up more signs in Town Office to inform residents of the project and ways to provide input. It was discovered that montville@fairpoint.net is still considered a Montville contact for the DOT. Craig to correct this and update.  

• Old Business Contracts and Bids: No updates       Grants: T-Mobile grant moving forward for Nash Lot improvements.  SB Hatfield is in process of connecting with Maine Preservation regarding Town House improvements.    Cemetery Committee is looking at funds from Maine 250 Commission for an event regarding our Revolutionary War Veterans.  

• Comprehensive Plan Committee: No report.  

•   

• New Business/Correspondence:    

• Admin: SB will be hosting a Hearing regarding adoption of GA Ordinance 10/20/2025 at 5:30.   

• Select Board:  Fee Schedule: SB Hatfield to continue improving fee schedule to present to Planning Board for review. Discussion regarding After the Fact Permit requirements and fees for Shore Land Zoning. SB Hatfield to ask Palermo about theirs.  SB Hatfield to continue work on Consent Agreement for Shore Land Zoning violation rectification.   SB Thomas reported that USPS postage going up .85 in the new year.  Waldo County Budget Committee met and discussed Jail, Sheriff and IT departments.  Town Warrant -  SB discussed unused and archival road discontinuances.  SB Hatfield to contact MMA about 5 person Board, and staggered terms.  

   

Departments:  

• Clerk: No report   

• Treas/Tax Col: SB Hatfield to ask Treasurer to re-issue un-cashed archival checks.  

• MVFR:SB Thoams reported that the new old truck is back from being repaired. Old truck may be taken by public works for spreading calcium on roads.    

• Roads + PW: SB waiting for DOT new road sign for Mehuren Rd Bridge weight, which has been calculated by DOT as 22 tons. This needs to be up by Oct 27th.  Fall grading has begun.  SB to research discontinuances for winter maintenance and other discontinuances. SB to meet with RC Peavey regarding Acorn Unimproved Roads Survey, no date was set. SB Hibbard to reach out to RC Peavey for timing.  

• Transfer Station: No report 

• Assessing:  No report 

• CEO: SB discussed a policy for Shore Land Zoning (SLZ) permit applications for all projects within SLZ and related fees. 

• CEO Abbott reported on ongoing issues, to report back with findings. 

• ACO: No report   

• Planning Board: No report    

• Treasurer’s Warrants: #40 and # 41 Preview : Signed 

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• Eleventh Hour:  10:30pm 

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• Next Week’s Agenda Items:  

•   

• Adjourn:  

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Montville Select Board Meeting Minutes 

Monday, 10/20/25 

5:00PM 

In attendance: Select Board Sharon Hibbard, Doug Thomas, Hannah Hatfield and Admin Assist Craig Work; RC Richard Peavey, Jonathan Thornhill and Amy Bliss. 

Open Meeting: 5:04 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous 

• Approve Minutes: 10/14/25; SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous 

• Open to the Public: Jonathan Thornhill mentioned salt/sand mix recommendation is 100 lb. of salt to one yard of sand.  

• Old Business:  

• Contracts and Bids:  

• Grants: Ed MacDonald Risk Reduction Grant has been awarded. SB Hibbard talking with a T-Mobile Grant Representative; SB Hibbard submitted 3rd Quarter CAG Report by 10/15/25; SB Hibbard will be updating scope of Solar + Heat Pump Grant; Nash Lot Committee meeting on Thurs, 10/23/25. 

• Comprehensive Planning Committee: Working on Economics and Transportation Chapters; MCOG Grant spending deadline for Comp. Plan Expenses is 6/2026. 

• New Business/Correspondence: 

• GA Ordinance Hearing: SB Hatfield motioned to Adopt Municipality of Montville General Assistance Ordinance that includes State Maximum Appendices for 2025 SB Thomas seconded, Vote was unanimous.  

• Admin:  Craig working on trash compactor Preventive Maintenance Program 

• Select Board: SB Hatfield motioned for an Executive Session - 1 M.R.S.A § 405(6)(A) -Personnel matter. Started at 6:26, Ended at 6:40 with motion from SB Thomas, second by SB Hibbard, vote was unanimous. Fee Schedule: Research on-going Consent Agreement: Research ongoing Town Warrant: Ideas discussed: 5-member SB: and terms 

 

• Departments: 

• Clerk: Clerk Mehuren updated SB on Deputy Clerk position progress.   

• Treas/Tax Col: No Report 

• MVFR: Recently purchased fire truck now in service.  

• Roads + PW: Thompson Road resident informed SB of property damage done during ditching Mehuren Bridge Weight Limit sign of 22 Tons has been installed; RC Peavey and SB discussed current road work. Acorn Engineering Gravel Roads Assessment given to RC Peavey, for review and discussion, at next SB Meeting, 10/27/25. SB Thomas researching safety humps/bumps as per MDOT for road work. 

• Transfer Station: Drip Trays cleaned; Lockout/Tagout Training delivered to station.  

• Assessing: No Report. Freedom of Access Act Training is required. 

• CEO: No Report. Freedom of Access Act Training is required. 

• ACO: No Report 

• Planning Board: No Report. Freedom of Access Act Training is required. 

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• Treasurer’s Warrants: #41 and # 42 Preview: Signed 

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• Eleventh Hour:  

•  

• Next Week’s Agenda Items: 

•  

• Adjourn: 10:00pm 

•  

• Approved 10/27/25 

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Montville Select Board Meeting Minutes 

Monday, 10/27/25 

5:00PM 

 

In attendance: Select Board Hibbard, Hatfield, Admin Assist Work, RC Peavey, Amy Bliss.  SB Doug Thomas Absent 

Open Meeting: 5:03 

• Approve Agenda: SB Hibbard motioned to accept, SB Hatfield seconded, vote was unanimous 

• Approve Minutes: 10/20/25 Approved 

• Open to the Public: Amy Bliss questioned mileage reimbursement for snowplow contractors, who attended the LRAP Salt/Ice Workshop. SB Hibbard motioned to reimburse for this mileage, SB Hatfield seconded, vote was unanimous. 

• Old Business:  

• Contracts and Bids: No report. 

• Grants: Waiting for Ed MacDonald Risk Reduction Grant confirmation letter. SB Working on grants for a 250th anniversary program, Town House restoration, and Nash Lot improvement. 

• Comprehensive Planning Committee: Currently working on Economics and Transportation Chapters. 

• New Business/Correspondence: 

• Admin:  

• Select Board: SB Hatfield announced that WCAP will be presenting an “Emergency Food Summit” Friday, 10/31/25, from 12:00-2:00pm. Fee Schedule: In process  Consent Agreement: No Report Town Warrant: Discussed Transfer Station Payment Process and use of windshield stickers 

• Departments: 

• Clerk: Continuing to process applications for Deputy Town Clerk  

• Treas/Tax Col:  2023 Property Foreclosure Notices to be mailed 10/28/25. 

• MVFR: No report 

• Roads + PW: RC Peavey to keep SB apprised of work accomplished. Having Peavey Town Road bridge condition discussed. SB to collaborate RC Peavey, regarding the Acorn Engineering Unimproved Roads Assessment Report.  

• Transfer Station: No Report. Admin Assist Work researching compactor preventive maintenance program 

• Assessing: Reviewed Maine Revenue Service Preliminary 2026 Valuations, for filing. 

• CEO:  Bog Road inspection pending, and Ledge Pond violation consent agreement pending. 

• ACO: No Report 

• Planning Board: SB to have Fee Schedule available for 11/12/25 meeting.

• Treasurer’s Warrants: #42 and # 43 Preview: Signed 

• Eleventh Hour:   

• Next Week’s Agenda Items: 

• Adjourn: 9:00PM 

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