Select Board 

OCTOBER MINUTES - 2025

Montville Select Board Meeting Minutes 

Monday, 10/06/25 

5:00PM 

In attendance: SB Sharon Hibbard, Doug Thomas and Hannah Hatfield, Admin Assist Craig Work, Town Clerk Jodie Mehuren 

Open Meeting: 5:08 

• Approve Agenda: SB Hibbard motioned to approve, SB Hatfield seconded, Unanimous vote. 

• Approve Minutes: 09/29/25: SB Hatfield motioned to accept, SB Thomas seconded, Unanimous vote. 

• Open to the Public: None present. A resident email was read and delivered to Town Clerk, regarding Office Hours.  

• Old Business:  

• Contracts and Bids: 1) Electrician Mark Tibbetts has received Dead River’s contact information to coordinate propane tank installations. 2) SB Hatfield met with Maine Preservation and discussed various grant criteria and funding sources for historical building preservation. 

• Also, SB is reviewing a T-Mobile Grant for Nash Lot improvements. 

• Grants: CAG Solar + Heat Pumps installation contract to be signed this week, with Revision Energy. 

• Comprehensive Plan Committee: Discussing Population and Housing Chapters 

•  

• New Business/Correspondence: 

• Admin: 1) Irving Furnace Cleanings-Proposed 10/29. 2) Compactor Service Agreement-Atlantic Recycling: recommend calling additional vendors. 3) CAG Quarterly Reports due 10/15/25; Admin Assist Work working on this. 4) “Get To Know the Red Cross in Maine” 10/17 at 11:00 am, 3/10/26 12:00 pm, both by ZOOM. No action is required. 

• Select Board: Planning Board: No report.  Fee Schedule: Discussed, only Consent Agreement: SB Hatfield to draft a proposal Town Warrant: Discussed, only 

• Departments: 

• Clerk: Has five (5) candidates interested in the Deputy Town Clerk open position. 

• Treas/Tax Col: No Report 

• MVFR: No Report 

• Roads + PW: SB Thomas has material to replace runners on Mehuren Bridge this week. It was reported Goosepecker Ridge Road’s sign is missing.  

• Transfer Station: SB Thomas is planning to do brush cutting at Twitchell Hill Landfill. 

• Assessing: No report  

• CEO: Waiting to hear back from DEP, regarding Ledge Pond reforestation plan. 

• ACO: No report 

• Treasurer’s Warrants: #39 and # 40 Preview: Signed. 

• Eleventh Hour:  

• Next Week’s Agenda Items: 

•  

• Adjourn:11:05pm 

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Monday, 10/14/25  

5:00 PM  

In attendance: Select Board Members - Sharon Hibbard, Doug Thomas, Hannah Hatfield, Road Commissioner – Richard Peavey, Deputy Road Commissioner – Joe Harriman,  CEO -  Cindy Abbott. Resident - Doug Raymond  

Open Meeting:5:06   

 

• Approve Agenda: SB Hibbard made motion to accept the agenda, SB Thomas seconded. Vote was unanimous.   

• Approve Minutes: 10/06/25 SB Hatfield made motion to accept minutes from SB meeting 10/06/2025, SB Thomas seconded, vote was unanimous.  

• Open to the Public:  Doug Raymond spoke about the DOT “Bean Bridge”  replacement scheduled for the Summer of 2027.  He asked SB members to consider adding comments to the DOT website for official public comment on the project. SB Hibbard suggests we put up more signs in Town Office to inform residents of the project and ways to provide input. It was discovered that montville@fairpoint.net is still considered a Montville contact for the DOT. Craig to correct this and update.  

• Old Business Contracts and Bids: No updates       Grants: T-Mobile grant moving forward for Nash Lot improvements.  SB Hatfield is in process of connecting with Maine Preservation regarding Town House improvements.    Cemetery Committee is looking at funds from Maine 250 Commission for an event regarding our Revolutionary War Veterans.  

• Comprehensive Plan Committee: No report.  

•   

• New Business/Correspondence:    

• Admin: SB will be hosting a Hearing regarding adoption of GA Ordinance 10/20/2025 at 5:30.   

• Select Board:  Fee Schedule: SB Hatfield to continue improving fee schedule to present to Planning Board for review. Discussion regarding After the Fact Permit requirements and fees for Shore Land Zoning. SB Hatfield to ask Palermo about theirs.  SB Hatfield to continue work on Consent Agreement for Shore Land Zoning violation rectification.   SB Thomas reported that USPS postage going up .85 in the new year.  Waldo County Budget Committee met and discussed Jail, Sheriff and IT departments.  Town Warrant -  SB discussed unused and archival road discontinuances.  SB Hatfield to contact MMA about 5 person Board, and staggered terms.  

   

Departments:  

• Clerk: No report   

• Treas/Tax Col: SB Hatfield to ask Treasurer to re-issue un-cashed archival checks.  

• MVFR:SB Thoams reported that the new old truck is back from being repaired. Old truck may be taken by public works for spreading calcium on roads.    

• Roads + PW: SB waiting for DOT new road sign for Mehuren Rd Bridge weight, which has been calculated by DOT as 22 tons. This needs to be up by Oct 27th.  Fall grading has begun.  SB to research discontinuances for winter maintenance and other discontinuances. SB to meet with RC Peavey regarding Acorn Unimproved Roads Survey, no date was set. SB Hibbard to reach out to RC Peavey for timing.  

• Transfer Station: No report 

• Assessing:  No report 

• CEO: SB discussed a policy for Shore Land Zoning (SLZ) permit applications for all projects within SLZ and related fees. 

• CEO Abbott reported on ongoing issues, to report back with findings. 

• ACO: No report   

• Planning Board: No report    

• Treasurer’s Warrants: #40 and # 41 Preview : Signed 

•   

• Eleventh Hour:  10:30pm 

•   

• Next Week’s Agenda Items:  

•   

• Adjourn:  

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Montville Select Board Meeting Minutes 

Monday, 10/20/25 

5:00PM 

In attendance: Select Board Sharon Hibbard, Doug Thomas, Hannah Hatfield and Admin Assist Craig Work; RC Richard Peavey, Jonathan Thornhill and Amy Bliss. 

Open Meeting: 5:04 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous 

• Approve Minutes: 10/14/25; SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous 

• Open to the Public: Jonathan Thornhill mentioned salt/sand mix recommendation is 100 lb. of salt to one yard of sand.  

• Old Business:  

• Contracts and Bids:  

• Grants: Ed MacDonald Risk Reduction Grant has been awarded. SB Hibbard talking with a T-Mobile Grant Representative; SB Hibbard submitted 3rd Quarter CAG Report by 10/15/25; SB Hibbard will be updating scope of Solar + Heat Pump Grant; Nash Lot Committee meeting on Thurs, 10/23/25. 

• Comprehensive Planning Committee: Working on Economics and Transportation Chapters; MCOG Grant spending deadline for Comp. Plan Expenses is 6/2026. 

• New Business/Correspondence: 

• GA Ordinance Hearing: SB Hatfield motioned to Adopt Municipality of Montville General Assistance Ordinance that includes State Maximum Appendices for 2025 SB Thomas seconded, Vote was unanimous.  

• Admin:  Craig working on trash compactor Preventive Maintenance Program 

• Select Board: SB Hatfield motioned for an Executive Session - 1 M.R.S.A § 405(6)(A) -Personnel matter. Started at 6:26, Ended at 6:40 with motion from SB Thomas, second by SB Hibbard, vote was unanimous. Fee Schedule: Research on-going Consent Agreement: Research ongoing Town Warrant: Ideas discussed: 5-member SB: and terms 

 

• Departments: 

• Clerk: Clerk Mehuren updated SB on Deputy Clerk position progress.   

• Treas/Tax Col: No Report 

• MVFR: Recently purchased fire truck now in service.  

• Roads + PW: Thompson Road resident informed SB of property damage done during ditching Mehuren Bridge Weight Limit sign of 22 Tons has been installed; RC Peavey and SB discussed current road work. Acorn Engineering Gravel Roads Assessment given to RC Peavey, for review and discussion, at next SB Meeting, 10/27/25. SB Thomas researching safety humps/bumps as per MDOT for road work. 

• Transfer Station: Drip Trays cleaned; Lockout/Tagout Training delivered to station.  

• Assessing: No Report. Freedom of Access Act Training is required. 

• CEO: No Report. Freedom of Access Act Training is required. 

• ACO: No Report 

• Planning Board: No Report. Freedom of Access Act Training is required. 

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• Treasurer’s Warrants: #41 and # 42 Preview: Signed 

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• Eleventh Hour:  

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• Next Week’s Agenda Items: 

•  

• Adjourn: 10:00pm 

•  

• Approved 10/27/25 

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Montville Select Board Meeting Minutes 

Monday, 10/27/25 

5:00PM 

 

In attendance: Select Board Hibbard, Hatfield, Admin Assist Work, RC Peavey, Amy Bliss.  SB Doug Thomas Absent 

Open Meeting: 5:03 

• Approve Agenda: SB Hibbard motioned to accept, SB Hatfield seconded, vote was unanimous 

• Approve Minutes: 10/20/25 Approved 

• Open to the Public: Amy Bliss questioned mileage reimbursement for snowplow contractors, who attended the LRAP Salt/Ice Workshop. SB Hibbard motioned to reimburse for this mileage, SB Hatfield seconded, vote was unanimous. 

• Old Business:  

• Contracts and Bids: No report. 

• Grants: Waiting for Ed MacDonald Risk Reduction Grant confirmation letter. SB Working on grants for a 250th anniversary program, Town House restoration, and Nash Lot improvement. 

• Comprehensive Planning Committee: Currently working on Economics and Transportation Chapters. 

• New Business/Correspondence: 

• Admin:  

• Select Board: SB Hatfield announced that WCAP will be presenting an “Emergency Food Summit” Friday, 10/31/25, from 12:00-2:00pm. Fee Schedule: In process  Consent Agreement: No Report Town Warrant: Discussed Transfer Station Payment Process and use of windshield stickers 

• Departments: 

• Clerk: Continuing to process applications for Deputy Town Clerk  

• Treas/Tax Col:  2023 Property Foreclosure Notices to be mailed 10/28/25. 

• MVFR: No report 

• Roads + PW: RC Peavey to keep SB apprised of work accomplished. Having Peavey Town Road bridge condition discussed. SB to collaborate RC Peavey, regarding the Acorn Engineering Unimproved Roads Assessment Report.  

• Transfer Station: No Report. Admin Assist Work researching compactor preventive maintenance program 

• Assessing: Reviewed Maine Revenue Service Preliminary 2026 Valuations, for filing. 

• CEO:  Bog Road inspection pending, and Ledge Pond violation consent agreement pending. 

• ACO: No Report 

• Planning Board: SB to have Fee Schedule available for 11/12/25 meeting.

• Treasurer’s Warrants: #42 and # 43 Preview: Signed 

• Eleventh Hour:   

• Next Week’s Agenda Items: 

• Adjourn: 9:00PM 

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Select Board Minutes - September, 2025

Montville Select Board Meeting Minutes 

Tuesday, 09/2/25 

5:00PM 

In attendance: Select Board Members Sharon Hibbard, Doug Thomas, Hannah Hatfield, Admin Assist Craig Work, Jonathan Thornhill, Amy Bliss, Matt Grotton, Jr. 

Open Meeting: 5:02 

• Approve Agenda: SB Hibbard motioned to approve, as written, SB Thomas seconded, unanimous vote 

• Approve Minutes: 08/26/25-SB Thomas motioned to approve, SB Hibbard seconded, unanimous vote 

• Open to the Public: Jonathan agreed to take Snow and Ice workshop October 16th., along with all other Montville winter maintenance contractors and Public Works Department. Jonathan shared recommendations for propane and heating installers. 

•  

• Old Business:  

• Contracts and Bids: SB verified that chosen ditching contractor (W. Lamont Sr.) was notified. Whereas roadside mowing bid quote was miscommunicated to contractor, SB Hibbard motioned to pay per mile traveled for roadside mowing to Grotton and Sons Trucking and Earthwork, SB Thomas seconded, vote was unanimous to approve. 

• Grants: Awaiting finalization of second round of CAG grant.  

• Comprehensive Plan Committee: Town surveys are in. Committee to meet, Thursday, September 4, 2025 to review next steps. 

• New Business/Correspondence: 

• Admin: 

• #2 Fuel & Propane prices-AA Work still soliciting vendor prices 

• MDOL ‘SHAPE’ Program-More research and discussion are needed. 

• Select Board: Freedom-Montville Roads Agreement. SB Hatfield requested a map concerning the section of roads identified. SB unanimously approved paying registration fees for snowplow contractors to attend a Brewer “Ice and Snow” Workshop, on September 26, 2025. A Montville resident suggested a Montville Community Fund or a Community Garden to assist residents who might need food assistance. More discussion is required. 

• Departments: 

• Clerk:  

• Treas/Tax Col:  

• MVFR: Hot water heater needs cleaning. 

• Roads: Unimproved Road Survey Results. Acorn Engineering submitted report. SB Thomas to deliver a copy to RC Peavey. SB reviewing.  

• Transfer Station: Winter Hours: Sat 9am-3pm. 

• Assessing: Assessing Agent’s documents: Signed. 

• CEO: Schedule meeting-SB Thomas inviting CEO to SB Meeting, 9/8/25, 6:00pm. 

• SLZ Penalties-More discussion required. SB 

• ACO:  

• Treasurer’s Warrants: #34 and # 35 Preview: Signed. 

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• Eleventh Hour:  

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• Next Week’s Agenda Items:  

•  

• Adjourn: 9:11pm 

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Montville Select Board Meeting Minutes 

Tuesday, 09/8/25 

5:00PM 

In attendance: Select Board: Sharon Hibbard, Doug Thomas and Hannah Hatfield, Cindy Abbott (Code Enforcement Officer), Jodie Mehuren (Town Clerk) 

Open Meeting: 5:05 

• Approve Agenda: SB Hatfield to take minutes in Craig Work’s absence. 

• Approve Minutes: 09/02/25 SB Thomas motioned, SB Hibbard seconded, vote was unanimous 

• Open to the Public:  

•  

• Old Business:  

• Contracts and Bids:  

• Grants: Select Board discussed MCOG revenue spreadsheet. No updates for second CAG grant completion. SB Hibbard introduced us to an SMRCC list of grants to review. STK grant: Got Propane quotes from Dead River. Waiting on quote for piping. 

• Comprehensive Plan Committee: Select Board and Clerk Mehuren discussed options for answering some of the questions in survey results. Biggest topics of concern were Roads and Schools. [Survey Review will be at Town House at 6PM on September 25.] 

•  

• New Business/Correspondence: 

• Admin: SB took note of progress on fuel pricing.  Did a preliminary review of workers comp report, to revisit next week.  Hannah to make sure Clerk has access to current minutes to post on website. 

• Select Board: Freedom-Montville Roads Agreement: Montville Select Board signed. Need Freedom’s Select Board signatures. Appeals Board: Hannah to follow up with members to make sure they have a meeting for this fiscal year scheduled. MDOL ‘SHAPE’ Program: No action at this time.  MCOG: Brownfields Assessment and Cleanup: Survey and Grant option - No action. RSU 3 September Newsletter: https://5il.co/3p3sz. To put in email and website for public access. FEMA: SB Hatfield has completed DR 4647 on the FEMA Portal, will wait for MEMA to direct any further instructions to codify the completion. 

 

• Departments: 

• Clerk:  

• Treas/Tax Col: SB reviewed Harris invoices for upgrade contract.   

• MVFR:  

• Public works: Office/School House Trenching. Action? 

• Roads: SB discussed salt placement at shed. RC Peavey to come to next Select Board meeting if possible. Dig Safe was on Thompson Rd today, in anticipation of ditching. W. Lamont Sr. to start ditching on Thompson this week. End of Penney Rd (Freedom) gravel project was finished. SB Hibbard informed Freedom of the completion. Need to put all priority jobs for the rest of the season on list. To complete next week. SB Thomas reported that if we send a letter to Public Utilities Commission and ask them not to put any more cables in the ditches, this will make it safer and more practical for ditching in the future. More research to be done before we reach out to the PUC.  

 

• Transfer Station: SB Hibbard reported there is a sale on Magnet signs and suggests we get one for not putting trash by compactor when facility is not open.  SB Thomas reported that Sept 25th the DEP coming to inspect and review the Peavey Town dump. SB Thomas to meet DEP agent. 

• Assessing:  SB Thomas made motion to go into Executive Session at 6:32PM as per 1 M.R.S.A.§ 405(6)(H) SB Hibbard Seconded. Vote was unanimous. SB Hatfield made motion to come back from Executive Session at 6:54PM SB Thomas seconded. Vote was unanimous.  

• CEO: SB asked CEO Abbott to continue to reach out to DEP regarding a meeting to inspect Shore Land Zoning concerns. CEO Abbott to get survey of Bog Rd. Property.  SB and CEO discussed the progress of Ledge Pond violation restoration compliance. Landowner was fined by DEP, since landowner is complying with plans Montville has not assessed a fine. SB and Ceo to find out more regarding planting schematic.  SB and CEO discussed Halldale 

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Montville Select Board Meeting Minutes 

Tuesday, 09/15/25 

5:00PM 

In attendance: SB Hibbard, Thomas, Hatfield and Admin Assist Work, RC Peavey, Assist RC Joe Harriman and RSU 3 School Board Chairperson Glenn Couturier 

Open Meeting: 5:06 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas seconded, Vote was Unanimous 

• Approve Minutes: SB Hibbard motioned to approve, SB Thomas seconded, Vote was Unanimous 

• Open to the Public: School Board Chair Couturier gave a summary of recent School Board meeting accomplishments, on Sept 8, 2025. New Board members are settling in, with their respective Committee assignments. The public provided input, regarding their interests. 

•  

• Old Business:  

• Contracts and Bids: SB Thomas to follow up with Thompson roadside ditching contractor, Walt Lamont, Sr. 

• Grants: CAG second round funding has been approved, for $68,421.50. Admin Assist Work to complete CAG third quarter report, by 10/15/25. 

• Comprehensive Planning Committee: Reporting Community Survey results on 09/25/25. 

•  

• New Business/Correspondence: 

• Admin: Resident email re: Thompson Road ditching. SM Hibbard to create a draft response. Town’s September To-Do’s: Respective monthly tasks reviewed and assigned. Doug to deliver Lock Out training materials to RC Peavey. Employee Emergency Contacts: Admin Assist Work to send this form to employees, in their paychecks, with a follow-up tracking system. LRAP DocuSign: SB Hibbard for confirmation document of this signing. 

• Select Board: Freedom-Montville Roads Agreement: Select Board members from each town have approved and signed. Social Service Request questionnaire: No questionnaire needed, deadline for agencies to request funds is February 1, 2026. MMA Annual Business Meeting/Voting Credentials. No action required. MDOL ‘SHAPE’ Program: Tabled until December 2025. MCOG: Brownfields Assessment and Cleanup: No action required. MMA 2026 Workers Comp Renewal Application: Admin Assist Work to complete. 

• Departments: 

• Clerk: No report 

• Treas/Tax Col: No report 

• MVFR: Gorham FD donated 3000 feet of fire hose. MVFR will donate some of this to surrounding Fire Departments. 

• Public works/Roads: North Ridge Road to be completed within 1-2 days of this Board meeting date. Culvert cleaning to be done following leaves falling off. 

• Transfer Station: No Report 

• Assessing: Assessor filed Tree Growth audit. SB Hibbard made motion: Those who need to updated forestry plan, will be mailed reminder by certified mail. SB Hatfield seconded. Vote was unanimous.  

• CEO: No report 

• ACO: No report 

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• Treasurer’s Warrants: #36 and # 37 Preview: Signed 

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• Eleventh Hour: 

•   

• Next Week’s Agenda Items:  

•  

• Adjourn: 10:00pm 

•  

Approved 9/22/25 

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Montville Select Board Meeting Minutes 

Tuesday, 09/22/25 

5:00PM 

In attendance: Select Board Hibbard, Thomas, Hatfield, Admin Assistant Work, RC Peavey 

Open Meeting: 5:14 

• Approve Agenda: SB Hatfield motioned to accept, SB Hibbard seconded, Unanimous vote  

• Approve Minutes: 09/15/25. SB Hibbard motioned to accept, SB Hatfield seconded, Unanimous vote 

• Open to the Public: None present. 

• Old Business:  

• Contracts and Bids:  

• Grants: Ed MacDonald Risk Safety Grant will reapply for us; Nash Lot committee re-forming to meet October 9, 5:30. 

• Comprehensive Planning Committee: 

•  New Business/Correspondence: 

• Admin: Review Monthly list of items to accomplish and assign tasks according. 

• Select Board: Fee Schedule: SB to review fee schedule for permitting next agenda Consent Agreement: Craig to get examples for SB.  Town Warrant: No report 

• Departments: 

• Clerk: Vehicle registration reminders discussed. See Town Clerk re: automatic reminder function on TRIO  

• Treas/Tax Col: No report 

• MVFR: No report 

• Roads + PW: Thompson Road needs gravel before completion. Traffic is challenging around Morrill Rd work zone. Road closure discussed. PW currently on Morrill Road, with Center and Hidden Valley Roads to follow. Joe to cold patch where needed. 

• Transfer Station: No report 

• Assessing: No report 

• CEO: No report 

• ACO: No report 

• Treasurer’s Warrants: #37 and # 38 Preview: Signed 

• Eleventh Hour:  

• Next Week’s Agenda Items: Fee Schedules for Shoreland Zoning and Site Plan Review 

•  

• Adjourn: 9:30pm 

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Montville Select Board Meeting Minutes 

Tuesday, 09/29/25 

5:00PM 

In attendance: Select Board Hibbard, Thomas, Hatfield, Admin Assistant Work, Joe Harriman, Chris Schmidt, Peggy Albright and Vernon LeCount 

Open Meeting: 5:02 

Approve Agenda: SB Hibbard motioned to accept, SB Thomas seconded, Unanimous vote  

• Approve Minutes: 09/22/25. SB Hatfield motioned to accept, SB Hibbard seconded, Unanimous vote 

• Open to the Public: Vernon LeCount mentioned potholes on Twitchell Hill Road. Chris Schmidt mentioned his concern for getting Center Road shoulder addressed, where new asphalt was laid this summer, before snowfall. Peggy Albright agreed with Chris Scmidt and Vernon. 

• Old Business:  

• Contracts and Bids: North Trotting Hill Road ditching in progress. 

• Grants: CAG grant monies received. Still working with Revision Energy for the final pricing for solar panels and heat pumps.  

• Comprehensive Planning Committee: Survey review was successful. Follow up meeting on 10/02/25 

• New Business/Correspondence: 

• Admin: Gave RSU 3’s Superintendent Roux’s school closures update letter to Board for review. 

• Select Board: 

• County Budget: SB Discussed increases due to fiscal year change. Fee Schedule: Moved to 10/06/25 Consent Agreement: Moved to 10/06/25.  Town Warrant: Road discontinuations briefly mentioned. 

• Departments: 

• Clerk: Clerk Mehuren will email residents regarding the search for a Deputy Clerk.  Clerk reported that there has been a confirmed case of rabies in Montville. She will email residents to inform them. 

• Treas/Tax Col: No Report 

• MVFR: No report 

• Roads + PW: Finishing ledge removal on Choate Road. Twitchell Hill Road needs ditching. Priorities upcoming: Thompson Road gravel, Morrill Road ledge, culverts, grade shoulders and add gravel where needed. SB Thomas reinforced beams on Mehuren Bridge. More runners are needed. Informed affected residents of progress. DOT Bridge Committee to review Bridge Report by 10/01/25. 

• Transfer Station: SB Thomas met with DEP for periodic landfill inspection and testing at landfill on Peaveytown. Clearing of area to be done this fall.  

• Assessing: No report 

• CEO: No report 

• ACO: Requesting increase in reimbursed mileage rate 

• Treasurer’s Warrants: #37 and # 38 Preview: Signed 

• Eleventh Hour:  

• Next Week’s Agenda Items: Fee Schedules for Shoreland Zoning and Site Plan Review 

 

Adjourn: 9:30pm 

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•  

 

Select Board Minutes -  August, 2025

​Montville Select Board Meeting Minutes 

Tuesday, 08/05/25 

5:00PM 

 

In attendance: SB Hibbard, SB Thomas, Admin Assist Work, Laura Greeley, SB Hatfield was absent 

Open Meeting: 5:11  

• Approve Agenda: SB Hibbard motioned to accept, SB Thomas seconded, Vote was unanimous 

• Approve Minutes: 07/29/25. Tabled to next Select Board Meeting 08/12/25. 

• Open to the Public: Laura Greeley submitted addendum to the Freedom/Montville Road agreement 

• Treasurer’s Warrants: #30 and # 31 Preview 

• Old Business 

• Contract and Bids:  

• Grants: 

• IT Discussions: 

• Comprehensive Plan Committee: 

• New Business/Correspondence: Admin: Waldo Co EMA Tabletop exercise attendance discussed. ConvenientMD business account to be established by end of week, 08/08/25. Henry Spaulding, Sr. to commit his paycheck, from MVFR, to Town of Montville Cemetery     Fund. * SB Thomas motioned to accept, SB Hibbard seconded, Vote was unanimous. Admin Assist Work to email updated Ditching Bid Request to Town Clerk for Town website. 

• Select Board: SB Hatfield will contact MMA to add 2002 Peterbilt Fire truck insurance. Weekly Select Board meeting change discussed. 

• Department Heads: 

• Clerk: 

• Treas/Tax Col: Increase in early Tax payments received. 

• MVFR: Fleet addition expected to arrive on 08/11/25.  

• Roads: Center Road, from the Grange to Rt 220, shoulders need grading and lip on Hidden Valley repaired. 

• Transfer Station: SB Thomas talking with MDEP Landfill Division regarding former Twitchell Hill Landfill 

• Assessing:  

• CEO: Admin Assist Work to research local municipalities SLZ penalties. 

• ACO:  

• Eleventh Hour:  

• Next Week’s Agenda Items: SLZ penalties, DOL penalties, Employee Handbook review 

• Adjourn: 8:45pm 

Approved 08/19/25 

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Montville Select Board Meeting Minutes 

Tuesday, 08/12/25 

5:00PM 

In attendance: SB: Hatfield and Thomas, Admin Assist Work, Jonathan Thornhill, and Amy Bliss. (SB Hibbard absent) 

Open Meeting: 5:05 

• Approve Agenda: SB Thomas motioned to approve agenda, SB Hatfield seconded, Vote was unanimous. 

• Approve Minutes: 08/05/25, 07/29/25. SB Thomas motioned to approve 07/29/25, SB Hatfield seconded, Vote unanimous. SB Hatfield motioned to table 08/05/25 minutes on account of SB Hibbard being absent, SB Thomas seconded, vote was unanimous. 

•  

• Open to the Public: Jonathan Thornhill suggested gravel to where Goosepecker Ridge Road and Penney Road intersect. Mentioned tree limbs down on Goosepecker Ridge Road and Halldale Road. Mentioned Hidden Valley Road has a noticeable “lip.” where it merges with new pavement. Mentioned potholes on Goosepecker Ridge Road could be patched. Jon offered to submit a proposal for flail mowing.  

•  

• Treasurer’s Warrants: #31 and # 32 Preview-Signed. 

• Old Business 

• Contracts and Bids: Ditching bids to be opened on 08/19/25. 

• Grants: 

• IT: TRIO is processing well. Good customer support. 

• Comprehensive Plan Committee: 8/8/25 Minutes-Reviewed. 

• New Business/Correspondence: 

• Admin: 

• Select Board: RSU3/Superintendent’s Letter re: Montville’s monthly contributions-Reviewed. MMA Annual Election Ballot-Selections made: Vice President, 1-year term-Anthony Ward, Casco Town Manager; Executive Committee Member, 3-year term-Suzette Francis, Lubec Town Administrator State Fire Marshall’s Survey Request re: Municipalities Emergency Awareness-discussed Mehuren Bridge Weight Report-John meeting with bridge ranger (James Foster) for weight test soon. Representative Mike Ray Will attend meeting this month as a member of the public. 

• Department Heads: 

• Clerk: Receiving cemetery donations 

• Treas/Tax Col: 

• MVFR: New York fire truck has arrived 

• Roads: Town gravel to be used at cemetery workshop. SB Thomas to get with RC Peavey, regarding Mehuren Road trees, Center Road shoulders and ditching. Update Freedom-Montville Road agreement locations to be verified. 

• Transfer Station: Hannah to send in DEP Solid Waste Report for 2024 

• Assessing:  

• CEO: SLZ penalties to be discussed at next SB Meeting. SB Thomas notified Planning Board about use of campers for permanent use. SB Thomas plans to attend Planning Board meeting, 08/13/25. 

• ACO:  

• Eleventh Hour:  

• Next Week’s Agenda Items: 

• Adjourn: 8:45pm  

Approved 08/19/25 

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Montville Select Board Meeting Minutes 

Tuesday, 08/19/25 

5:00PM 

In attendance: Select Board members Hibbard, Thomas and Hatfield, Admin Assist Work, RC Peavey, Walter Lamont, Sr, Walter Lamont, Jr, Jim Vose, Markus Lowe, Jonathan Thornhill and State Representative Michael Ray. 

Open Meeting: 5:05 

• Approve Agenda: SB Hibbard motioned to accept, SB Thomas seconded, the vote was unanimous 

• Approve Minutes: 08/12/25, 08/05/25. SB Hatfield motioned to accept 08/12/25, SB Thomas seconded, SB Hibbard abstained due to absence, present members vote unanimous. SB Hibbard motioned to accept 08/05/25, SB Thomas seconded, SB Hatfield abstained due to absence, present members vote unanimous. 

• Open to the Public: Jonathan Thornhill submitted a proposal to repair Penney Road, on the Freedom end. Representative Ray was asked about the State paying their 55% share of RSU 3’s approved 2025-26 budget. He offered to contact State Education committee members regarding this. Representative Ray suggested we contact MMA about financing schools. SB Thomas will email Representative Ray his conversations with respective contacts about floods. SB Thomas mentioned the Rt 220 entrance to Frye Mountain floods. Representative Ray said he would contact MDOT to inquire if there are plans to address this issue. SB Thomas asked about LD 2003-The Home Rule Law and asked for clarification. SB Hatfield asked if Representative Ray would review the Comprehensive Plan. He agreed and suggested contacting MCOG-Adi Philson about the new judgment valuation formula for accepting Comprehensive Plans. Representative Ray offered to meet, quarterly, with the Select Board. The Select Board accepted that offer. 

•  

• Old Business 

• Contracts and Bids: Open Ditching Bids received. SB Hatfield motioned to postpone, SB Thomas seconded, Vote was unanimous. Admin Assist Work to ask bidders if they would accept individual roads as opposed to all three. Also, to revise those bids, where applicable, to include price for mulching.  

• Grants: Researching propane tank(s) acquisition.  

• Comprehensive Plan Committee: More than 100 surveys returned to date. 

•  

• New Business/Correspondence: 

• Admin: Town House Holding Tank inspection. SB Thomas indicated tank is ok. Town Office and Fire Station Water Tests. Admin Assist Work to check with Fire Chief Equip and Heavy Equip Operator Job Desc. SB Hibbard reviewing  County Commissioners 2026 Budget Meeting. SB Thomas attending 

• Select Board: Monday SB Meetings. Change to Mondays starting 9/8/2025, at 5pm. Freedom-Montville Roads Agreement. SB Thomas reviewing and revising to include GPS coordinates. Will have RC Peavey add a map of the specific location. #2 Fuel & Propane pre-buy pricing. Admin Assist Work to get pricing. Admin Assist Work to get pricing for 2-1000 gal tanks purchase and install. Residents water usage at the Town Office. SB Thomas to inspect well.  Cyber Security: SB Hibbard and Hatfield participated in an MMA, ZOOM “Lunch & Learn” course. Historical Society-Nash Lot: Mary Thompson and Jodie Mehuren talking with a Water Resource Engineer, regarding water flow. SB Hatfield to ask Matt Grotton Sr to postpone the Historical Society ditching upon additional review. Waldo Co “Hurricane Readiness” 09/23/25, 6-8pm, Swanville 

• Departments: 

• Clerk:  

• Treas/Tax Col: 

• MVFR: Selling fire truck that was recently replaced. Admin Assist Work to get Convenient MD Treatment Forms to Fire Chief York 

• Roads: Roadside Trees and Bushes. New England Salt SB Hatfield ordered. RC Peavey following up with MDOT to see if they can ditch RT 3 entrance to Haystack. RC Peavey recommended ditching New Ireland Road, while equipment is there. RC Peavey will accomplish graveling at Goosepecker Ridge Road and Penney Roads. RC Peavey is concentrating on completing ledge removal on North Ridge Road.  

• Transfer Station: 2024 Solid Waste Management Report. Completed and submitted. SB Thomas to section off Sand shed from Transfer Station to accommodate sand delivery. 

• Assessing: George River Land Trust. Tabled. 

• CEO: SLZ penalties discussed, CEO to follow up on Bog Road inspection, contacting DEP 

• ACO: Monthly Reports  

•  

• Treasurer’s Warrants: #32 and # 33 Preview 

•  

• Eleventh Hour:  

•  

• Next Week’s Agenda Items: 

•  

• Adjourn: 10:15pm 

  
   

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Montville Select Board Meeting Minutes 

Tuesday, 08/26/25 

5:00PM 

In attendance: SB Members Hibbard, Thomas and Hatfield, Admin Assistant Work, Joe Harriman, Megan and Tyler Robbins 

Open Meeting: 5:00pm. 

1. Approve Agenda: SB Hibbard motioned, SB Thomas seconded, unanimous vote 

1. Approve Minutes: 08/19/25. SB Hibbard motioned, SB Thomas seconded, unanimous vote 

1. Open to the Public: 

1. Assistant RC Harriman provided update on roads and equipment repairs. 

1. Old Business: 

1. Contracts and Bids: Ditching bids. Thompson and North Trotting Park Roads were awarded to Walter Lamont, Sr. SB Hatfield motioned, SB Thomas seconded, unanimous vote. 

1. Grants: SB Hibbard received Waldo County Propane proposal. 

1. Comprehensive Plan Committee:  

 

1. New Business/Correspondence: 

1. Admin: 

#2 Fuel & Propane prices. AA Work to get 2025-26 prices. 

Waldo County Budget Committee Elected Members 2026. No discussion. 

Town Office and Fire Station Water Tests. AA Work to ask MVFR status of their annual test. Town Office water test was completed in 2024. 

1. Select Board: 

Executive Session as per 1 M.R.S.A. §405(6)(E) at 6:00PM 

• At 6:00pm, SB Hatfield motioned to open Executive Session, SB Thomas seconded, unanimous vote. At 6:45pm, SB Thomas motioned to close Executive Session, SB Hatfield seconded, unanimous vote. 

Freedom-Montville Roads Agreement. SB Thomas obtaining GPS coordinates. 

Fire Fighters Health Insurance Program. Admin Work to research. 

Waldo Co Municipal Technology Workshop, 9/8/25, 6pm. SB Hibbard to receive recorded training. 

NH Salt Symposium, 9/10/25, 8am-5pm. No one attending, from the Town of Montville. 

Gravel Workshop. No one attending, from the Town of Montville. 

Waldo County Budget Committee. SB Thomas reported on his notes from attending. Proposed a “Coin Payment Policy” resulting from this meeting.  County will be changing its fiscal year to the calendar year. 

SHAPE. A DOL Program. More research required. 

Historical Building-Nash Lot. SB Hatfield did a “walk about” with David Marceau, a Water Engineer, about ditching/landscaping. More discussion is required. A “walk about” is scheduled Thursday, August 28, at 10am. 

1. Departments: 

1. Clerk:  

1. Treas/Tax Col: Revisit Credit Card Policy. No discussion. Town received an $875.00 dividend check, from MMA Risk Management, because of the Town of Montville’s good performance and loss prevention efforts. AA Work to deliver check to Tax Collector. 

1. MVFR: All SB confirmed they will attend the Waldo County EMA “Hurricane Readiness” workshop. 

1. Roads: Roadside Mowing-Discussed. More research required. 

1. Transfer Station: AA Work to request another 2025-26 Contract, from DM&J. 

1. Assessing: SB signed abatement for acc#340 and for 91PP. Revisit exemption next and municipal valuation. 

Maine Forest Service Tree Growth Tax Program report due.  Assessing Agent’s Documents-Signed and Held  

1. CEO: SLZ penalties-listed in 2009 SLZ Ordinance. More discussion required. 

1. ACO:  

 

1. Treasurer’s Warrants: #33 and # 34 Preview - Signed. 

 

1. Eleventh Hour:  

 

1. Next Week’s Agenda Items:  

 

1. Adjourn: 10:00 pm 

 

Approved 9/2/256 

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​

Montville Select Board Meeting Minutes 

Tuesday, 09/2/25 

5:00PM 

In attendance: Select Board Members Sharon Hibbard, Doug Thomas, Hannah Hatfield, Admin Assist Craig Work, Jonathan Thornhill, Amy Bliss, Matt Grotton, Jr. 

Open Meeting: 5:02 

1. Approve Agenda: SB Hibbard motioned to approve, as written, SB Thomas seconded, unanimous vote 

1. Approve Minutes: 08/26/25-SB Thomas motioned to approve, SB Hibbard seconded, unanimous vote 

1. Open to the Public: Jonathan agreed to take Snow and Ice workshop October 16th., along with all other Montville winter maintenance contractors and Public Works Department. Jonathan shared recommendations for propane and heating installers. 

 

1. Old Business:  

1. Contracts and Bids: SB verified that chosen ditching contractor (W. Lamont Sr.) was notified. 

Whereas roadside mowing bid quote was miscommunicated to contractor, SB Hibbard motioned to pay per mile traveled for roadside mowing to Grotton and Sons Trucking and Earthwork, SB Thomas seconded, vote was unanimous to approve. 

1. Grants: Awaiting finalization of second round of CAG grant.  

1. Comprehensive Plan Committee: Town surveys are in. Committee to meet, Thursday, September 4, 2025 to review next steps. 

 

1. New Business/Correspondence: 

1. Admin: 

#2 Fuel & Propane prices-AA Work still soliciting vendor prices 

MDOL ‘SHAPE’ Program-More research and discussion are needed. 

1. Select Board: 

Freedom-Montville Roads Agreement. SB Hatfield requested a map concerning the section of roads identified. 

SB unanimously approved paying registration fees for snowplow contractors to attend a Brewer “Ice and Snow” Workshop, on September 26, 2025. 

A Montville resident suggested a Montville Community Fund or a Community Garden to assist residents who might need food assistance. More discussion is required. 

1. Departments: 

1. Clerk:  

1. Treas/Tax Col:  

1. MVFR: Hot water heater needs cleaning. 

1. Roads: Unimproved Road Survey Results. Acorn Engineering submitted report. SB Thomas to deliver a copy to RC Peavey. SB reviewing.  

1. Transfer Station: Winter Hours: Sat 9am-3pm. 

1. Assessing: Assessing Agent’s documents: Signed. 

1. CEO: Schedule meeting-SB Thomas inviting CEO to SB Meeting, 9/8/25, 6:00pm. 

SLZ Penalties-More discussion required. SB 

1. ACO:  

1. Treasurer’s Warrants: #34 and # 35 Preview: Signed. 

 

1. Eleventh Hour:  

 

1. Next Week’s Agenda Items:  

 

1. Adjourn: 9:11pm