Select Board 

JANUARY 2026

Montville Select Board Meeting Minutes 

Monday, 01/05/26  

5:00PM   

In attendance: Select Board Sharon Hibbard, Doug Thomas, Hannah Hatfield, Admin Craig Work, Henry Spaulding Sr., Bill Spaulding, Jodie Mehuren 

Open Meeting: 5:12 

• Approve Agenda: SB Hibbard motioned to approve as modified, SB Thomas seconded the motion and the vote was unanimous. 

• Approve Minutes: 12/29/25: SB Hibbard motioned to approve as modified, SB Thomas seconded the motion and the vote was unanimous. 

• Open to the Public: None present. 

• Old Business: 

• Contracts and Bids:   

• Grants: Two CAG quarterly reports due by January 15, 2026 

• Comprehensive Plan Committee: Next chapters to review are Natural and Water Resources. 

• Budget Committee: Next meeting Wed, 01/08/26, 6pm, Town Office 

 

1. New Business/Correspondence: 

Admin:  

January’s To-Do List: 

• Make Determinations/Assignments for Town Report: Updating Requests for Donations 

• Begin Budget and Town Warrant building process: On-going   

• Advertise for Mowing RFBs: In process 

• Complete, submit and post OSHA 300 and 300a Summaries: To post before 01/31/26. 

• CAG Quarterly Report: SB Hibbard and Admin Assist Work will be working on these. 

• Meetings: Budget Committee 1/7/26 6PM, Comp Plan Committee 1/8/26 6PM. County Budget meeting 12/9/26, 5:00PM   

 

Select Board: Executive Session 1 M.R.S.A. §405(6)(A) Personnel Matters, SB Thomas motioned to go into session at 5:58pm. SB Hatfield seconded and the vote was unanimous. SB Thomas motioned to go out of session at 6:58pm. SB Hatfield seconded and the vote was unanimous. 

 

Ideas for FY 2026: 

Consent Agreement: Sent to landowner. Pending landowner response. 

Town Warrant: Ongoing 

Employee Handbook: Tabled 

 

• Departments: 

• Clerk: SB and Clerk discussed new Deputy Clerk training. 

• Treas/Tax Col:  

• MVFR:  

• Roads + PW: SB Thomas to engage Army Corps of Engineers to address new culvert system on Bean Rd. 

• Transfer Station:  

• Assessing: SB looking for replacing current agent, who is resigning. 

• CEO: Sharon to ask Terry to forward all intel about 2024 plumbing permits credits. 

• ACO: No Report 

• Planning Board: Reviewing Fee schedule sent by SB 

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• Treasurer’s Warrants: #52 signed; Preview #53 and #1 signed 

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• Eleventh Hour: 

•  

• Next Week’s Agenda Items: 

•  

• Adjourn: 10:11PM   

•  

• Approved: 01/12/26 

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Montville Select Board Meeting Minutes 

Monday, 01/12/26  

5:00PM   

In attendance: Selectboard members: Sharon Hibbard, Hannah Hatfield, Town Clerk Jodie Mehuren  

SB Doug Thomas absent. 

Open Meeting: 5:06 PM 

• Approve Agenda: SB Hatfield motioned to approve, SB Hibbard seconded, vote was unanimous 

• Approve Minutes: 01/05/26: SB Hatfield motioned to approve, SB Hibbard seconded, vote was unanimous 

• Open to the Public: None present 

• Old Business: 

• Contracts and Bids: Finalize rough draft of mowing bid.  

• Grants: SB Hatfield working on RFP for Building assessment for Town House. SB Hatfield connected with Community Resilience Partnership Program Manager regarding Community Action Grant (CAG) timeline for Comp Plan. Grant requirements are on track. SB Hatfield and AA Work to complete quarterly reports for CAGs.  

• Comprehensive Plan Committee: Next subcommittee meeting on 1/22/26 at 6pm for chapters on Recreation and Agriculture. 

•  

• New Business/Correspondence: 

Admin:  

Monday Select Board Meetings: 01/19/26 (even though it's a holiday) 5PM 

Admin checking references for Pinetree Code Solutions: no report 

Upcoming meetings: Comp Plan Sub Committee 1/22/26 6 PM, Budget Committee 1/14/26 6 PM, Cemetery Committee 1/20/26 6:30 PM 

AA Work to get training for Stihl MS391 for PW workers. 

Select Board: 

Montville Code of Conduct: SB Hibbard to write cover letter for Code of Conduct and Work Rules to distribute.  

Ideas for FY 2026: SB discussed increasing PW wages for part time summer roads employment.  

Consent Agreement: Pending Landowner response.  

Road Discontinuances: SB filling out spread sheet of data. SB Hatfield to engage Attorney, regarding compensation for damages on proposed discontinuances. 

Town Warrant: In process 

Employee Handbook: To review 

MMA Federal Delegation Survey: Comments due 1/27/26. 

 

• Departments: 

• Clerk: Clerk reported she received more reports of mailboxes being damaged by Contractors hired by town to plow town ways.  

• Treas/Tax Col: Postpone Quit Claim deed signing until Notary present.   

• MVFR: No report 

• Roads + PW: Road sign updates are needed. RC and Joe Harriman took Safety Data training. SB Hibbard reported that cut bolts have been found on PW and Transfer Station driveway. SB to follow up with RC.  

• Transfer Station: Propane tank was delivered for heater. Manager was informed that he can make approved purchases and be reimbursed as needed or can reach out to SB to make the purchases needed.  

• Assessing: SB Hatfield following up with recommended assessing agencies. 

• CEO: SB to review 2024 plumbing permit data. 

• ACO: No Report 

• Planning Board: No report 

• Treasurer’s Warrants: #53 #1, #02 Preview: Signd 

• Eleventh Hour: 

• Next Week’s Agenda Items: 

• Adjourn: 9:30PM 

• Approved: 01/19/26 

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DECEMBER 2025

Montville Select Board Meeting Minutes 

Monday, 12/1/25 

5:00PM 

In attendance: Select Board Members Sharon Hibbard, Doug Thomas and Hannah Hatfield. Admin Assist Craig Work. 

Open Meeting: 5:05 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas made the second, vote was unanimous. 

• Approve Minutes: 

11/24/25: SB Hibbard motioned to approve, SB Thomas made the second, vote was unanimous. 

11/17/25: SB Hatfield motioned to approve, SB Hibbard made the second, vote was unanimous. 

11/10/25: SB Hibbard motioned to approve, SB Thomas made the second, vote was unanimous. 

 

• Open to the Public: No residents in attendance. 

• Old Business: 

• Contracts and Bids: No report 

• Grants: 1. Schedule Closure meeting with Acorn Engineering: SB Hatfield confirmed meeting for 12/29/25. 2. SB Hatfield discussed grant opportunities for Town House preservation measures 3. Nash Lot Committee and Town House committee to meet on Wednesday, 12/03/25, at the Town Office, at 5:00 and 6:00 pm, respectively. 4. SB Thomas mentioned that MCOG’s “Stream Start” grant funding to be determined in 2026. 

• Comprehensive Plan Committee: Meeting 12/04/25, 6:00pm, Discussing Historical and Archaeological Chapters   

• New Business/Correspondence: 

Admin: Compiling Road+PWs’ hazardous chemical Safety Data Sheets.  

 

Select Board: 

Fee Schedule: Pending 

Consent Agreement: Pending 

Town Warrant: Pending 

Employee Handbook: No discussion 

SB Thomas’ Miscellaneous Mentions: 

• Highlighted Waldo County budget increases. He will attend the next Budget Committee meeting, Friday, 12/12/25. 

• The Grizzly sand screener is at the PWs garage 

•  

• Departments: 

• Clerk: Discussed Deputy Clerk Budget for rest of year and the beginning of 2026. 

• Treas/Tax Col: No report 

• MVFR: Former Engine 3 is completely out of service. 

• Roads + PW: SB Thomas collecting GPS coordinates of South Trotting Park Road. SB Thomas to create PW site these policies. Additional salt storage area discussed. Select Board identified and discussed possible road discontinuances. 

• Transfer Station: The Box Truck oil change and inspection completed. New muffler was installed. Craig to follow up on Hydrolic Solutions regarding compactor maintenance.  

• Assessing: Seeking qualified assessing agent to replace Amber. 

• CEO:SB Thomas made a motion to hire, Pine State Code Solutions to assist Cindy Abbott (CEO) in ground truthing. SB Hibbard seconded, vote was unanimous. 

• ACO: No report 

• Planning Board: Discussion of fees. 

• Treasurer’s Warrants: #47 and # 48 Preview: Signed. 

• Eleventh Hour:  

• Next Week’s Agenda Items: Include Budget ideas 

 

Adjourn: 9:38 

 

Approved: 12/08/25 

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Montville Select Board Meeting Minutes 

Monday, 12/8/25 

5:00PM 

In attendance: Select Board Members: Sharon Hibbard, Doug Thomas, Hannah Hatfield. 

 Garrett Lower (Pine State Code Solutions), Tyler Robbins, Bryan Robbins, Craig Robbins.  

Open Meeting: 5:08 

• Approve Agenda: SB Hibbard made a motion to approve agenda for 12/8/25, SB Thomas seconded. Vote was unanimous. 

• Approve Minutes: SB Thomas made a motion to accept the minutes from Select Board meeting on 12/01/25. SB Hibbard seconded. Vote was unanimous. 

• Open to the Public: Tyler Robbins reported his mailbox was hit by plow contractor. SB presented Mr. Robbins with a printout of the state laws concerning town contractors and mailbox damage. SB provided a copy of State DOT Mailbox Policy for State Aid Roads, which indicates that Towns are not liable for plow damage to mailboxes. SB to speak to plow contractor and Road Commissioner regarding the incident and encourage attention and care while driving. Bryan Robbins voiced concern that Bragdon Rd had not been graded this past year.  

• Old Business: 

• Contracts and Bids: SB to consider 2026 road plan and bid schedule 

• Grants: CAG: Adi Philson (Midcoast Council of Governments) reported that Comprehensive Plan Schedule is acceptable to Community Action Grant (CAG). SB Hibbard to reach out to CAG contact to confirm.  

• Comprehensive Plan Committee: Next subcommittee meeting December 18th, at 6PM. Natural and Water Resources chapters to be discussed.   

 

• New Business/Correspondence: 

Admin: DECEMBER 

Assessing: Sales Analysis (Turn-A-Round document) due to Maine Revenue  Service (MRS) - Assessing Agent to administer this. 

Reminder: Interest (%) begins second half taxes Dec 31st 

 

SB discussed Transfer Station (TS) and Public Works (PW) staff participating in some required training with MVFR in January including First Aid and Hazard Communications. SB Thomas to connect with TS and PW staff about schedule.  

 

Admin to confirm that OSHA 300 & 300-A end-of-year report are completed by  departments heads and posted on premises. 

SB to schedule a review with all department heads.   

Select Board: 

Ideas for FY 2026-27 SB Hibbard to research rapid renewal costs. 

 

MDOL-SafetyWorks! “SHAPE” Program: Admin to research more regarding process and scope. 

Fee Schedule: SB Hatfield to update for signing. 

Consent Agreement: SB Thomas to sign and get notarized before sending. 

Town Warrant: On-Going 

Employee Handbook: Tabled 

 

• Departments: 

• Clerk: Reported that the Kingdom Schoolhouse is having issues with the lights.  

• Treas/Tax Col: SB Hatfield to start preliminary budget spreadsheet for FY26. 

• MVFR: SB Thomas reported that old engine #3 (no longer in MVFR fleet) would be too costly to be a good candidate for a PW vehicle. SB Thomas to get specs to put it out to bid.   

• Roads + PW: No report 

• Transfer Station: Discussed snow rake for box truck.  

• Assessing: No report 

• CEO: Garrett Lower (of Pine State Code Solutions) and Cindy Abbott (CEO) to do Bog Rd ground truthing on the 19th or 20th of December. Mr. Lower informed SB about his business services including: E911 addressing, Local Health Officer, LPI, and code enforcement.   

• ACO: SB Thomas to contact MMA and ACO Nerber regarding continued large cat colony near Bragdon Rd. 

• Planning Board: No Report 

• Treasurer’s Warrants: #48 and # 49 Preview SB signed. 

• Eleventh Hour:  

• Next Week’s Agenda Items: 

• Adjourn: 9:05PM 
   

Approved 12/15/25 

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Montville Select Board Meeting Minutes 

Monday, 12/15/25  

5:00PM   

In attendance: Select Board: Sharon Hibbard, Hannah Hatfield, Doug Thomas and Admin Assist Craig Work, John York Fire Chief 

Open Meeting: 5:08 

• Approve Agenda: SB Hibbard motioned to approve, SB Thomas seconded, vote was unanimous 

• Approve Minutes: 12/08/25; SB Hatfield motioned to approve, SB Thomas seconded, vote was unanimous 

• Open to the Public: NA 

• Executive Session: as per 1 MRSA § 405 (6)(A) employment interviews. SB Thomas motioned to go into Executive Session at 6:44pm. SB Hatfield seconded, vote was unanimous. SB Hatfield motioned to end Executive Session at 7:10pm. SB Thomas seconded, vote was unanimous. 

• Old Business: 

• Contracts and Bids: 

• Grants: 

• SB Hibbard to forward Nash Lot Grant draft to SB Thomas. SB Hibbard suggested reviewing the Historical Society’s Annual Calendar regarding the 50th Anniversary mention 

• SB Hatfield announced receiving an award for the Town of Montville’s Cemetery Committee, in the amount of $1493.70, from the Maine Semiquincentennial Commission. 

• SB Hibbard suggested utilizing the art-design skills of a Montville resident for the Woodland Gardens area 

• Comprehensive Plan Committee: Sub-committee to meet, Thursday, 12/18, at 6:00pm. 

• New Business/Correspondence: 

Admin:  

MDOL-SafetyWorks! “SHAPE” Program: Admin Assist Work to research possible upfront, financial, insurance benefits, for Program implementation. Hazardous Chemical Safety Data Sheets (SDS) are completed for PW and Town Office. Admin Assist Work to train personnel on use and storage of these sheets. 

 

Select Board:  

Ideas for FY 2026-27: 

1. SB Hatfield, also Chair of the Halldale Cemetery Association, suggested asking the Town to assume future maintenance responsibilities of this cemetery. SB Thomas to draft proposal. 

2. SB Hatfield and Thomas drafting language for a five (5) member Select Board, with staggered terms. 

3. Palermo’s Comprehensive Plan submission requires a 12/19/25 return by date. 

 

Fee Schedule: SB Hatfield to update land use fee schedule and send to Planning Board for input. 

 

Consent Agreement: SB Thomas to notarize signature on Ledge Pond Shoreland zoning violation consent agreement before sending to landowner. 

 

Town Warrant: SB Hatfield has begun preliminary YTD Budget process, in preparation for the 2026 annual Town meeting. 

Employee Handbook: Tabled 

 

• Departments: 

• Clerk: No report 

• Treas/Tax Col: YTD financials are in process.  

• MVFR: 

• Chief York has future EMA considerations to present to the Comprehensive Plan Committee. SB Hatfield suggested presenting at the Feb 19 and Mar 5 meetings. 

• Chief York suggested that he be the first “Point of Contact” for the MVFR generator “Startups” and/or “Failures to Start” notifications. The SB suggested that Chief York assume this responsibility, for all Municipality generators. Chief York accepted. 

• Fire Engine #3 is completely out of service. SB Thomas will draft “For Sale” language, to post on the Town’s website. 

• Roads + PW: Schedule Road Plan and Bid schedule: RC Peavey to attend a budget workshop Wed, 12/17/25, at 5pm. SB Thomas revising Mowing and Ditching RFBs. SB Thomas announced “Right of Way” policy is ready for review. 

• Transfer Station: No report 

• Assessing: Assessing Agent Poulin suggested MMA’s assistance, in soliciting resumes for filling this position. 

• CEO: The Board is waiting on an update from CEO Abbot regarding schedule for Bog Rd. Site visit.  

• ACO: No report 

• Planning Board: No report 

• Treasurer’s Warrants: #49 and # 50 Preview: Signed 

•  

• Eleventh Hour: SB Thomas reported on Waldo County Budget hearing. Budget approval was deferred for further review 

•  

• Next Week’s Agenda Items: NA 

•  

• Adjourn: 9:15pm. 

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Montville Select Board Meeting Minutes 

Monday, 12/22/25  

5:00PM   

In attendance: SB Hannah Hatfield and Doug Thomas. SB Sharon Hibbard was absent, Admin Assist Craig Work, Michael Carroll, Lacey Carroll, Chris Schmidt, Jonathan Thornhill, Amy Bliss and Chris Ricciotti. 

Open Meeting: 5:04pm 

• Approve Agenda: SB Thomas motioned to approve, SB Hatfield seconded, vote was unanimous. 

• Approve Minutes: 12/15/25: SB Hatfield motioned to approve, SB Thomas seconded, vote was unanimous. 

• Open to the Public: 

• Michael Carroll, Executive Director WasteHub. Presented a slide show and highlighted improvements to the former Municipal Review Center, now called WasteHub, in Hampden, a non-profit. No out-of-state waste is accepted. Different possibilities for membership discussed. Price for municipal waste will be $90.00/ton for Montville in 2026. SB to review contract details and time frame. 

• Chris Schmidt voiced concerns regarding insufficient road maintenance priorities, including leadership. planning and completion. 

• Jonathan Thornhill mentioned a sizable tree down on Howard Road. 

• Chris Ricciotti has significant debris blown into his yard, from neighbor’s property damage. He has contacted MDEP, regarding potential hazardous material and safety concerns for land, waterways and people. Neighbor’s abandoned building creates an unsafe environmental condition. Is seeking guidance for resolution for cleanup. Chris requested follow up from Select Board. 

• Executive Sessions:  

• Old Business: 

• Contracts and Bids: SB Thomas is revising Mowing and Ditching RFB. 

• Grants: SB Hibbard is completing the T-Mobile Hometown Grant application, due 12/31/25. 

• Comprehensive Plan Committee: Next meeting scheduled for 01/08/26, 6:00pm. 

• Budget Committee: Next meeting scheduled for 01/07/26, at 6:00pm. 

•  

• New Business/Correspondence: 

Admin: SB Thomas made a motion to revoke the Deputy Pay for Clerk and Treasurer/Tax Collector Policy, SB Hatfield seconded both attending Select Board members voted in favor. Effective 12/22/25. 

 

Select Board: 

Ideas for FY 2026: Discussed postage saving measures.  

Fee Schedule: SB Hatfield updated and submitted to Planning Board Chair, for review. 

Consent Agreement: A consent agreement is being sent to landowner Hood. 

Town Warrant: Collecting info for updates. 

Employee Handbook: Tabled 

Miscellaneous:  

Waldo County Budget Committee meets 01/09/26, 6pm.  

 

• Departments: 

• Clerk: No report 

• Treas/Tax Col: No report 

• MVFR: No report 

• Roads + PW: Discussed Town Office driveway ruts. 

• Transfer Station: Craig Robbins, of Hydraulic Solutions, submitted an annual Compactor Preventive Maintenance quote of $700. SB Thomas motioned to accept, SB Hatfield seconded. Motion was unanimous. 

• Assessing: SB Hatfield will be writing an ad for this, soon to be vacant position. 

• CEO: Meeting scheduled with landowner for 04/10/26 to address Bog Road Shore Land Zoning. 

• ACO: No Report 

• Planning Board: Chair reviewing Fee Schedule submitted by the Select Board. 

• Treasurer’s Warrants: #50 and # 51 Preview: Signed. 

•  

• Eleventh Hour: 

•  

• Next Week’s Agenda Items: 

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Montville Select Board Meeting Minutes 

Monday, 12/29/25  

5:00PM   

In attendance: Select Board Sharon Hibbard, Doug Thomas, Hannah Hatfield and Admin Assistant Craig Work 

Open Meeting: 5:00pm 

• Approve Agenda: SB Hatfield motioned to approve, SB Hibbard seconded, vote was unanimous. 

• Approve Minutes: 12/22/25: SB Hatfield motioned to approve, SB Thomas seconded, vote was unanimous. 

• Open to the Public: None present        

• Old Business: 

• Contracts and Bids: 

• SB discussed contract with WasteHub, formerly Municipal Review Committee (MRC). 

• Grants: SB Hibbard will submit T-Mobile Hometown Grant application, due 12/31/25.  

• Comprehensive Plan Committee: Next meeting 01/08/26, 6pm, Chapters: Natural and Water Resources 

•  

• New Business/Correspondence: 

• Admin: 

• Safety Data Sheets placement and review training were reviewed with Town Office Staff and Select Board, 12/17 and 22/2025, respectively. 

 

Select Board: 

Ideas for FY 2026: SB discussed Halldale Cemetery funds and acquisition. 

Consent Agreement: Cover letter required, before sending Administrative Consent Agreement to Montville resident. 

Town Warrant: SB in discussion re: the prospect of a five (5) member Select Board      

Employee Handbook: Tabled 

SB Thomas recommended reviewing Town Policies, annually 

 

• Departments: 

• Clerk: Invite to Select Board Meeting 01/05/26. 

• Treas/Tax Col: Invite to Select Board Meeting 01/05/26. 

• MVFR: No report 

• Roads + PW: Finn Bondeson, Acorn Engineering, in person meeting, rescheduled to 12/30/25 5PM 

• Transfer Station: No report 

• Assessing: SB Seeking an assessing agent to replace Amber Poulin who is resigning. 

• CEO: Invite to Select Board Meeting 01/05/26 

• ACO: No Report 

• Planning Board: Reviewing Fee schedule sent by SB   

• Treasurer’s Warrants: 51#: Signed     Preview #52: Signed. 

• Eleventh Hour: 

• Next Week’s Agenda Items: 

• Adjourn: 8:42 Approved: 01/05 /26 

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Approved: 12/22/25