Select Board 

 

Select Board will be meeting on Tuesday, September 3rd, at 5 pm at the Town Office, in lieu of Monday which is Labor Day.

 

 

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Selectboard Meeting Minutes
Monday June 24, 2024
5:00 pm

Present Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,
   3rd Selectboard Hannah Hatfield
Others Present:  Joyce Ryan-Administrative Assistant, Karen York-MVFR, Jodie Mehuren – Town Clerk

1.  Chair Hibbard called meeting to order 5:14 pm
2.  Accept Agenda
                     Motion: To move fire truck purchase agreement to 1st on agenda
                     Second:  Selectboard Hatfield
                     Discussion:
                     Vote:  All in Favor
MVFR/EMS
         Purchase agreement for 2003 Fire Truck
                        Motion:  For Selectboard Thomas to sign purchase agreement on behalf of the Selectboard, and  
                                           Selectboard to sign AP Warrant #26 (Treasurer to issue check) 
                                            Selectboard Hatfield    
                       Second:  Chair Hibbard
                       Discussion:
                       Vote:   All in Favor
3.  Public Comment/Information Session (30 Minutes)
4.  Town Departmental Updates
a.  Roads    
               Road Signs
                               Paving (3-year plan) Richard to get 4 quotes
                               Tree Cutting
                          Motion:  To place ad with Maine Media, specs posted on website for Tree and Brush Cutting   
                        Selectboard Thomas
                         Second:   Selectboard Hatfield
                         Discussion:
                         Vote:  All in Favor
   b.  Transfer Station
       Solid Waste Report
c.  MVFR/EMD    
   Updates: Fire Truck Purchase
       Purchase agreement (signatures needed) Moved to first on agenda
d.  Clerk
   Email/Phone Update
e.  Tax Collector/Treasurer
f.   Assessing Updates/Questions 
   Motion:  To have Info Tech purchase a computer for assessing Chair Hibbard
   Second:  Selectboard Thomas
   Discussion:
   Vote:  All in Favor    
g.  Planning Board
   h.  Administrative Assistant 
       Updates
   i.  Selectboard            
       Executive Sessions
                                  1.  Discussion of confidential records 1 M.R.S.A.§ 405(6)(F)
                                          poverty abatement application #2024-HA124
                                             Motion:  To enter executive session at 8:06 pm- Chair Hibbard
                                             Second:  Selectboard Thomas
                                             Discussion:
                                             Vote: All in Favor 

                                             Motion:  To exit executive session at 8:53 pm- Chair Hibbard
                                             Second:  Selectboard Thomas        
                                             Discussion:
                                             Vote:  All in Favor
                                   2.  Personnel Matter 1 M.R.S.A..§ (405)(6)(A)   
                                             Motion:  To enter executive session at 8:54 pm – Chair Hibbard
                                             Second:  Selectboard Thomas
                                             Discussion:
                                             Vote:  All in Favor

                                             Motion:  To exit executive session at 9:04 pm – Selectboard Hatfield
                                             Second:  Selectboard Thomas
                                             Discussion:
                                             Vote:  All in Favor
     5.  Old Business
a.  Procurement Policy -  Tabled   
b.  Credit Card Policy         Tabled
  6.  New Business     
             a.  Waldo County Budget Committee Ballot
                                          Motion: To Vote for Doug Thomas as 1st selection – Selectboard Hatfield
                                          Second:  Chair Hibbard
                                          Discussion:  
                                          Vote:  2-0 (Selectboard Thomas abstained due to being selected)
                                      
                                          Motion: To Vote for Trafton if there is a second candidate needed -Selectboard Hatfield
                                          Second:  Chair Hibbard
                                          Discussion:  
                                          Vote:  All in Favor
             b.  Unity Area Regional Recycling Center (Tabled until July 1, 2024
.  Approval of Selectboard Minutes (June 10, 2024, and June 17, 2024)
          Motion:  To Approve Selectboard Minutes for June 10, 2024 (June 17, 2024, tabled) 
                             Selectboard Thomas
         Second:  Chair Hibbard
         Discussion:
         Vote:  All in Favor
d. Treasurer’s Warrant
   Selectboard signed Warrants #25 & 26
e.  11th Hour
    Roof
   Holes in shed (Selectboard Thomas has fixed)
   Kiosk Board
f.   Review next meeting agenda items
g.   Adjourn  9:30 pm

Respectfully submitted

Joyce Ryan
                               Approved   -   July 1 2024
 

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Montville Select Board Meeting Minutes

Monday June 10, 2024

5:00 pm

 

Present Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

   3rd Selectboard Hannah Hatfield

Others Present:  Joyce Ryan-Administrative Assistant, Karen York-MVFR, John York-MVFR,

                              Jodie Mehuren-Town Clerk, Jeremy Holt, Bill Spaulding-MVFR, Jon Thornhill, Amy Bliss

 

1.  Chair Hibbard called the meeting to order at 5:04 pm

 

2.  Accept Agenda

                 Add to item 5.i. Executive Session (Confidential Records)

                       Discussion of confidential records 1 M.R.S.A.§ 405(6)(F)

3.  Public Comment/Information Session (30 Minutes)

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5.  Town Departmental Updates.

a.  Roads         

            Salt Purchase

Motion:  To replace previous weeks Knox County salt bid, with bid quoted to the State of Maine, Morton Salt for $72.93 Chair Hibbard            

Second:  Selectboard Thomas

Discussion:

Vote:  All in Favor                                                            

            Road Signs

b.  Transfer Station

c.  MVFR/EMD

            Discussion:  Fire Truck Purchase

                        Motion:  To purchase 2003 Firetruck, $20,000 Selectboard Thomas

                        Second:  Chair Hibbard

                        Discussion:

                        Vote:   All in Favor

d.  Clerk

e.  Tax Collector/Treasurer

f.   Assessing Updates/Questions       

            Selectboard signed abatement for Map 005-017 (due to this being a revaluation year)

 g.  Planning Board

            h.  Administrative Assistant

                        Updates                                  

          

i.  Selectboard

                   Executive Session

                        Discussion of confidential records 1 M.R.S.A.§ 405(6)(F)

                        Motion:  To enter executive session at 7:30 pm Chair Hibbard

                        Second:  Selectboard Thomas

                        Discussion:

                        Vote:  All in favor

 

                        Motion to exit executive session at 8:22 pm Selectboard Thomas Doug

                        Second:  Chair Hibbard                           

                        Discussion:

                        Vote:  All in Favor

 

6.  Old Business

a.  Procurement Policy (tabled)

7.  New Business

a.  Spirit of America Nomination

            Motion: To make a nomination for Spirit of America Award nominee Chair Hibbard

            Second: Selectboard Thomas `                      

            Discussion:  Cathy Roberts, from the Annual Town Report Dedication

            Vote: All in Favor

b.  MCOG -  Assembly

 

c.  Approval of Selectboard Minutes (June 3, 2024)

Motion:  To approve June 3, 2024 Selectboard minutes Selectboard Hatfield

Second:  Chair Hibbard

Discussion:

Vote:  All in Favor

          d.  Treasurer’s Warrant #23 & 24

                                    Selectboard signed warrants

Adjourned at 9:15 pm

 

Respectfully submitted

 

Joyce Ryan

 Approved June 24, 2024

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Montville Select Board Meeting Minutes

June 3, 2024

5:00 pm

 

 

Present Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

   3rd Selectboard Hannah Hatfield

Others Present:  Joyce Ryan-Administrative Assistant, Karen York-MVFR, Jeremy Holt

 

1.  Chair Hibbard called meeting to order at 8:07 pm

 

2.  Accept Agenda

            Agenda accepted       

3.  Public Comment/Information Session (30 Minutes)

            RSU discussion

4.  Town Departmental Updates.

a.  Roads

            Richard and CJ. (Tabled until June 10)              

            Salt Bids – Knox County bid sheet received

                        Motion:  to purchase from New England Salt (motion repealed 6/10/24)

                   Second:  Select Board Doug Thomas

                   Discussion: 

                        Vote:  All in favor

b.  Transfer Station

            Operation Manual

c.  MVFR/EMD

            Financials

            Karen and John York – MVFR invited to attend June 12, 2024 workshop

 with Select Board (5 pm)

d.  Clerk

e.  Tax Collector/Treasurer

f.   Assessing Updates/Questions

clarification on residential vs commercial- developed lot is calculated at $23,500.00 residential and commercial calculated at $35,250.00

g.  Planning Board

            h.  Administrative Assistant

                        Updates:

                                    Drug Testing

                                    Insurance

            i.  Selectboard

                        Updates:

Phone and Email

                                    Roofing

6.  Old Business

            a.  Procurement Policy (tabled)`

b.  Card Policy (tabled)

c.  Moratorium updates                            

            Special Town Meeting

d.  MCOG RSU Consolidation participation update

8.  New Business

a.  Approval of Selectboard Minutes (May 28, 2024)

            Motion:  To accept the May 28, 2024 minutes Selectboard Hatfield

            Second:  Chair Hibbard          

            Discussion:

            Vote:  All in Favor

                           

b. Treasurer’s Warrant

            Warrant # 22 & 23

 

Motion: To allow 10-4 Redemption Center to purchase Transfer Station stickers for

  10 cents less per sticker Selectboard Hatfield

Second: Selectboard Thomas

Discussion:  Current budget process – sell at regular price, then get invoice from retailer for

10 cents per sticker.  By selling for 10 cents less, the accounting process is less     work and less complicated.

Vote:  All in favor

c.  11th Hour

d.   Review next meeting agenda items

e.  Adjourn

 

Motion:  To adjourn 9:15 pm Chair Hibbard

Second:  Selectboard Thomas

Vote:  All in favor

 

 

Respectfully submitted

 

Joyce Ryan                                                                  Selectboard approved June 10, 2024

 

 

Montville Select Board Meeting Minutes

Tuesday May 28, 2024

5:00 pm

Present Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:           Joyce Ryan-Administrative Assistant, Karen York-MVFR, Bo Atkinson, Jodie Mehuren-Town Clerk, Chris Schmidt

 

1.  Chair Hibbard called the meeting to order at: 5:10 pm

 

2.  Accept Agenda

            Motion:  Selectboard Thomas

          Second:  Selectboard Hatfield

          Discussion:  move moratorium (6. f.) first on agenda

          Vote: All in favor       

Moratorium

      6. f. Special Town Meeting, 4th day of June at 7:00 pm         

3.  Public Comment/Information Session (30 Minutes)

            A resident would like Selectboard to sign a petition to have Kennedy on ballot.  No action taken

5.  Town Departmental Updates.

a.  Roads

            Chair Hibbard will contact Keyes Roofing to complete work on town garage.         

Chair Hibbard will invite Road Commissioner and Assistant Road Commissioner to next meeting to discuss future paving.

b.  Transfer Station

            Kiosk installed by Doug Thomas, Brad Peters, Kal Keithan and son

c.  MVFR/EMD

            Comment period for OSHA (6. c.)

d.  Clerk

            New fiber phone is installed – 207-804-8604 (not yet functional)

e.  Tax Collector/Treasurer

f.   Assessing Updates/Questions

            Abatement

            Residential vs Commercial properties tax

g.  Planning Board

            Next meeting June 12, 2024

            Discussion on zoning/setback Map 53 Lot 32

            h.  Administrative Assistant

                        Updates                                  

            i.  Selectboard

                        Selectboard signed Quitclaim Deed, Map 47 Lot 17-1-2

 

6.  Old Business

            a.  Appointments

• CEO

Select Board appointed Cindy Abbott

b.  County Budget Committee Nomination (3-year term)     

            Doug Thomas

c.  OSHA Letter

            Selectboard prepared comment/Chair Hibbard will distribute

d.  Procurement Policy (tabled)

e.  Card Policy (tabled)

f.  Moratorium update                              

            Public Hearing

            Special Town Meeting

                        Warrant signed by Select Board for Special Town Meeting on June 4, 2024

8.  New Business

a.  RSU # Consolidation (MCOG) participation discussion

            Selectboard Hatfield will connect with Adi on details

b.  Approval of Selectboard Minutes (May 20, 2024)

            Motion:  Selectboard Hatfield

            Second:  Selectboard Thomas

            Discussion:

            Vote:  All in favor

c. Treasurer’s Warrant

            Selectboard signed Warrant #21 and #22

            d.  11th Hour

            Cemetries (mowing)

e   Review next meeting agenda items

f.   Adjourn

                        Meeting adjourned 8:25 pm

 

 

Respectfully submitted

 

Joyce Ryan

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Montville Select Board Meeting Minutes

Monday, May 20, 2024

5:00 pm

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:           Joyce Ryan-Administrative Assistant, Jodie Mehuren–Town Clerk, Karen York-MVFR

 

1.  Chair Hibbard called meeting to order at 5:04 pm

 

2.  Accept Agenda      

            Motion:  To accept agenda as presented Chair Hibbard

            Second:  Selectboard Thomas

            Discussion:

            Vote:  All in favor       

3.  Public Comment/Information Session (30 Minutes)

 

4.  Town Departmental Updates.

a.  Roads

b.  Transfer Station

            DEP Report

                        Chair Hibbard will follow-up with DEP

c.  MVFR/EMD

The following Montville firefighters graduated Basic Fire school on Saturday May 18th. This was 75 hours over 4 months with 22 other Waldo County firefighters.

Neil Franklin, Joe Heim, & Chris Ricciotti

d.  Clerk

e.  Tax Collector/Treasurer

f.   Assessing Updates/Questions

Select Board signed abatement of property taxes for Map 025 Lot 031 & 32 Tax year 2023, Hannah to follow-up with Amber on Pucket property

g.  Planning Board

            h.  Administrative Assistant

                        Updates

                                    LHO

                                    Drug testing

                                    Volunteer Insurance                          

            i.  Selectboard

5.  Old Business

            Appointments

• CEO (tables)

County Budget Committee Nomination (3 year term)

            Have not received any nominations (table until next week)

Moratorium update

            Public Hearing

            Special Town Meeting

6.  New Business

a.  Intent to build Map 53 Lot 32

b.  OSHA letter (due by 6/21) (tabled)

c.  Approval of Selectboard Minutes (May 13, 2024)

            Motion:  to approve May 13, 2024 Selectboard Hatfield

            Second:  Selectboard Thomas

            Discussion:

            Vote:  All in favor

d. Treasurer’s Warrant

            Warrant #20 and #21

                        Selectboard signed warrants

e.  11th Hour

f.   Review next meeting agenda items

g.   Adjourn

            Meeting adjourned 8:20 pm

 

Respectfully submitted

 

Joyce Ryan

Administrative Assistant

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Montville Select Board Meeting Minutes

Monday, May 13, 2024

5:00 pm

 

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:           Joyce Ryan-Administrative Assistant, Jodie Mehuren, Amber Poulin, MVFR Karen York and MVFR Fire Chief John York, Jeremy Holt, CJ Rideout

 

Chair Hibbard called meeting to order at 5:04 pm

 

2.  Accept Agenda

     

3.  Public Comment/Information Session (30 Minutes)

            Assessing – Amber Poulin

                        Amber updated Selectboard on assessing inquires

4.  Informational

5.  Town Departmental Updates.

a.  Roads

b.  Transfer Station

c.  MVFR/EMD

            Motion to take a brief recess at 6:15 pm Chair Hibbard

            Second:  Selectboard Thomas

            Discussion:  None      

            Vote:  All in Favor

 

            Motion to re-enter public meeting at 6:31 pm

            Second:  Selectboard Thomas

Discussion:

Vote:  All in favor

d.  Clerk

RSU signatures needed – Selectboard signed 3 documents – Warrant and Notice of Election Calling Regional School Unit No. 3 Budget Validation Referendum, Warrant and Notice of Election To Call Regional School Unit No. 3 Election,  and Town of Montville Regional School Unit No. 3 Election Warrant and Notice of Election

e. Tax Collector/Treasurer

f.  Assessing Updates/Questions

            Amber Poulin

g.  Planning Board

            h.  Administrative Assistant

                        Updates                                  

            i.  Selectboard

                        Roadside Mowing Update

                        Technology update (phone numbers, moving forward)

6.  Old Business

            Appointments

• CEO (tabled)

STK Foundation Grant

Credit Card Policy, procurement policy, other policies as needed

            Workshop May 22, 2024 (5 pm)

Computer Acceptable Use Agreement policy (updated)

Moratorium update

Motion: To hold a public hearing, May 21st 7:00 pm at the Town House for the

  Moratorium Ordinance Chair Hibbard

Second:  Selectboard Thomas

Discussion:

Vote:  All in favor

Special Town Meeting

8.  New Business

a.  Procurement Policy (May 22, 2024 workshop)

b.  Approval of Selectboard Minutes (March 25, 2024 and May 6, 2024)

            Motion:  To approve minutes for March 25, 2024 Chair Hibbard

          Second:  Selectboard Thomas

          Discussion

          Vote: 2 for, 1 abstain (Selectboard Hatfield was not Selectboard member at that time)

 

Motion:  To approve minutes for May 6, 2024 Selectboard Hatfield

          Second:  Selectboard Thomas

          Discussion

          Vote: All in favor        

c. Treasurer’s Warrant

            Selectboard signed warrants

d.  11th Hour

e   Review next meeting agenda items

f.   Adjourn

 

Meeting adjourned at 8:58 pm

 

Respectfully submitted

Joyce Ryan

Administrative Assistant

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Montville Select Board Meeting Minutes

Monday, May 6, 2024

5:00 pm

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:           Joyce Ryan-Administrative Assistant, Jodie Mehuren, Karen York-MVFR,

 

Chair Hibbard called meeting to order at 5:10 pm

 

2.  Accept Agenda

     

3.  Public Comment/Information Session (30 Minutes)

            Assessing – Amber Poulin (moved to next week)

4.  Informational

            Straw poll request from the Town of Waldo regarding capping the RSU budget

5.  Town Departmental Updates.

a.  Roads

            Selectboard updates, roads fixed and pending work for roads

            Doug is finishing up roads maps for mowing

            CJ needs to be sworn in

            Public works – Dig safe approved prior to grading? (Chair Hibbard will check into this)

Freedom Selectboard interested in meeting to share resources

b.  Transfer Station

            Truck still at garage – Selectboard Thomas will look into tire covers

            Selectboard Thomas has called the electrician again

            Timecard submittal in progress

c.  MVFR/EMD

Wex Card is still accepted at Circle K, question of whether regular account or Municipal.  Administrative Assistant to gather documentation

           

Karen will be getting personnel conference information to Selectboard

STK grant (see old business)

d.  Clerk

e.   Tax Collector/Treasurer

f.  Assessing Updates/Questions

            Amber Poulin (Next week)

g.  Planning Board (after item 3)

            h.  Administrative Assistant

                        Updates

                                    Fuel Card – still working on this

                                    Internet – Historical Society

                                    Domain

                                    Memorial Day 5/27 meeting will be Tuesday 5/28

           

 

i.  Selectboard

To remove previous Selectboard Chair from financial accounts and replace with current Chair Hibbard

Discussion – Selectboard Hatfield will work with Terry on this

6.  Old Business

            Appointments

• CEO

Selectboard Hatfield will schedule with current CEO a time to come into Board meeting or workshop

• STK Foundation Grant

MVFR – recommends to withdraw Fire Department request and move forward with generator grant request

Motion:   To keep grant request for generators and withdraw fire department Selectboard Hatfield

Seconded:  Chair Hibbard

Discussion:

Vote:  All in favor

           

Computer Acceptable Use Agreement policy (updated) tabled

 

Moratorium update -  Selectboard reviewed document provided by MCOG

Suggestion:  to increase expansion from 2500 to 5000, Chair Hibbard to check with Peter before sending to Lawyer.  Selectboard Thomas will let MVFR know due to timelines and deadlines.  Only item will be Moratorium possibly May 22, 2024

Credit Card Policy Discussion

8.  New Business

a.  Procurement Policy (revision) tabled

           

b.  Approval of Selectboard Minutes (March 25, 2024, April 29, 2024)

            Motion:   To table minutes for March 25, 2024 Chair Hibbard

Seconded:  Selectboard Thomas       

Discussion: 

Vote:  All in favor

           

Motion:   To accept minutes for April 29, 2024 Chair Hibbard

Seconded:  Selectboard Thomas

Discussion

Vote:  All in favor

c. Treasurer’s Warrant

            Selectboard signed warrant

d.  11th Hour

e   Review next meeting agenda items

f.   Adjourn

            Meeting adjourned 9:15 pm

 

Respectfully submitted

Joyce Ryan, Administrative Assistant      

 

      

​

Montville Select Board Meeting Minutes

Monday, April 29, 2024

5:00 pm

 

 Call Meeting to order at 5:08 pm

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:           Joyce Ryan-Administrative Assistant, Richard Peavey-Road Commissioner, Jodie Mu Karen York-MVFR, John York-MVFR Chief, Cathy Roberts, Planning Board Members- Karin Look, Peter Kassen, Andrew Marshall, MCOG – Adi Philson and Matt Eddy

2.  Accept Agenda

Motion:  Selectboard Hatfield

Second:  Chair Hibbard

Discussion: 

Vote:  All in favor

     

3.  Public Comment/Information Session (30 Minutes)

           

4.  Informational 6 :00 pm.  Discussion with Planning Board & MCOG

 

Moratorium – MCOG recommends filing a moratorium sooner rather than later due to public interest, lack of State approved Comprehensive Plan and Site Plan Review Ordinance (site plan references a comprehensive plan that isn’t in place) MCOG can draft Moratorium by the end of the week for Town review and Attorney to review.

 

Motion:    To take action toward creation of a moratorium on major nonresidential commercial

     development in Montville - Selectboard Thomas

Second:    Chair Hibbard

Discussion:  State Statue discussed

Vote:        All in favor

 

5.  Town Departmental Updates.

a.  Roads

            Road Commissioner updated Selectboard

Roadside mowing Selectboard Thomas will map out roads needing mowing work.  Will ask the contractor for price per mile for town.

            b.  Transfer Station

c.   MVFR/EMD

Technology Consultant needs -Chair Hibbard and Karen York MVFR will discuss MVFR technology consultant needs.

 

Mitigation log – update.  MVFR current need is total number of people and hours

STK Grant – MCOG suggest if STK does partial funding edit then submit full request.  Chief will work with Hannah to determine STK specs

Credit Card for gasoline at Circle K – Select Board will revisit the credit card policy. Will have Administrative Assistant look into WEX fuel card

e.  Clerk

            Freedom Town office excise tax agreement – Selectboard signed

            May 1st workshop on financial discussions moved to May 8, 2024 5:00 pm

f.   Tax Collector/Treasurer

           

g.  Assessing Updates/Questions

 

h.  Planning Board

 

            i.  Administrative Assistant

 

            j.  Selectboard

FEMA – Selectboard Hatfield updated Board on FEMA todate

                        Waldo  Community Funding discussion regarding Congressional Directive Spending

Selectboard signed CMP’s Single Owner-Multiple Accounts Customer Net Energy Billing   Agreement (AKA cascading accounts)

6.  Old Business

            Appointments

• CEO 

Motion: To table  CEO appointment Selectboard Hatfield

Second: Chair Hibbard

Discussion:

Vote: All in favor

 

• ACO 

Motion: To reappoint Peter E Nerber (ACO) and Peter A Nerber as Deputy ACO

         Selectboard Hatfield

      Second:  Chair Hibbard

      Discussion:

      Vote: All in favor

 

STK Foundation Grant (discussed under MVFR updates)

Computer Acceptable Use Agreement policy (updated)

Updated Sand and Salt 24 - 26 Seasons (3 years)

 

8.  New Business

a.  Procurement Policy (revision)

b.  Roadside mowing (see above under roads)

d.  Select Board Department Contact

Chair Hibbard – Roads

Selectboard Thomas MVFR and Transfer Station

Select Board Hatfield Town Office

e.  Approval of Selectboard Minutes (March 25, 2024-tabled, April 15, 2024, April 22, 2024)

            Motion: To approve April 15, 2024, Selectboard minutes Selectboard Hatfield

            Second:  Chair Hibbard

            VOTE:   All in favor

 

Motion: To approve April 12, 2024, Selectboard minutes Selectboard Hatfield

            Second:  Chair Hibbard

            VOTE:   All in favor

f.  Executive Session for Personnel matters: 1 M.R.S.A. § 405(6)(A)

            Motion: To table executive session Selectboard Hatfield

            Second:  Selectboard Thomas

            Discussion:

            Vote:  All in favor

g. Treasurer’s Warrant          

            Select Board signed warrant

 

h.  11th Hour

i.   Review next meeting agenda items

j.   Adjourn      

            Meeting adjourned at 9:30 pm

 

 

 

 

Respectfully submitted

 

Joyce Ryan, Administrative Assistant

​

​

​

Montville Select Board Meeting Minutes

Monday, April 22, 2024

5:00 pm

 

 

Chair Hibbard called the meeting to order at 5:02 pm

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas, 3rd Selectboard Hannah Hatfield

 

Present: Cathy Roberts, Peter Kassen (Planning Board Chair), Elissa Heim (School Board), Jon Thornhill, Amy Bliss, Joyce Ryan (Administrative Assistant), Debbi Lasky (Historical Society), Debi Stephens (Historical Society), Terry Fischer (Tax Collector), Jodie Mehuren (Town Clerk), John Chapin

 

2.  Accept Agenda

     

Item 5 f. Tax Collector

      Updated Selectboard on cash flow

 

Move Planning Board 5h. to top of Town Department Updates

 

3.  Public Comment/Information Session (30 Minutes)

            Historical Society (Debi Stephens) – Internet

 

Would like to access phone and internet in the future.  Believes wiring had connected the two buildings in the past.  Administrative Assistant will contact IT to see about getting a Historical Society added to own log in from within the Town Office.

 

4.  Informational (5:30 pm)  Elissa Heim School Budget

                        Elissa briefed the Selectboard on the school budget

 

5.  Town Departmental Updates.

h.  Planning Board  (pre-application site plan discussion) moved here

            Peter Kassen updated the Selectboard on the last meeting.  Moratorium discussion had.

 

a.  Roads

            All roads will be unposted this week

           

            Graded roads to date:

Morrill

                        North Ridge Road

                        Edna’s Way

                        Bog Road (gravel added)

                        Camp NEOFA (gravel added)

 

b. Transfer Station

            Selectboard Hatfield will create a spreadsheet for tracking time.

c.  MVFR/EMD

            Security Update (Selectboard Thomas) 

                        Selectboard Thomas to follow up to acquire URL for access to security features

            OSHA proposed Emergency Standards (update on meeting at Morrill FD)

                        Chair Hibbard and Selectboard Thomas updated Selectboard on new regulations.

e.  Clerk

            New Business Registration received MCH Environmental, Choate Rd

Town Clerk will send out notice regarding School Budget and date and times of Public Meeting and Public Vote

f.   Tax Collector/Treasurer (moved item to before  3. Public comment)

g.  Assessing Updates/Questions

            Will be at 5/6/24 Meeting     

 

i.  Administrative Assistant

                       

            j.  Selectboard

                        Reached out to CEO – hasn’t heard

ARPA

Discussion town property landscaping

CMP Cascading (credits)

6.  Old Business

Appointments (CEO & ACO)

 

Motion:  To postpone Chair Hibbard

Second:  Selectboard Thomas

Discussion:

Vote:  All in favor

 

STK Foundation Grant

Foundation notified Town if grant over $50,000 can’t apply for two years.  Suggested only apply for one grant not both; currently large number of request from Fire Departments

 

Computer Acceptable Use Agreement Policy (updated April 22, 2024)

 

Motion:  To accept updated Computer Acceptable Use Agreement policy (updated April 22, 2024)

                Selectboard Hatfield

Second:  Selectboard Thomas

Discussion:  More changes needed, will revisit next week

Vote:   Yes – 0   No – 3  Motion Fails

 

7.  Executive Session for Personnel matters: 1 M.R.S.A. § 405(6)(A)

 

            Motion:  To move to end of agenda Selectboard Hatfield

            Second:  Chair Hibbard

            Discussion:

            Vote:  All in favor

 

 

 

8.  New Business

a.  Procurement Policy (revision)

Motion: To table Chair Hibbard

Second:  Selectboard Hatfield

            Discussion:

Vote:  all in favor

 

b.  Roadside mowing  

            Map to be sent to Jim Aldus and Tim Parker (Selectboard Thomas)

                        Selectboard to assign Road Commissioner task of determining roads to mow

c.  Town mowing (town property)

            Waldo Lawn and Order Selectboard signed contracts

 

d.  Select Board Department Contact

            Discussion on assignments of departments to each Selectboard member

e.   Board Workshops

            May 1st (Budget A)

            May 15th Elissa Heim

f.  Approval of Selectboard Minutes (March 25, 2024-tabled, April 15, 2024)

            Motion:  To table approval of minutes   Chair Hibbard

          Second:  Selectboard Thomas

            Discussion:

          Vote:  All in favor

g.  Treasurer’s Warrant

            Selectboard signed

h.  11th Hour

i.   Review next meeting agenda items

j.   Adjourn

            9:20 pm Meeting adjourned

 

 

 

Respectfully submitted

 

Joyce Ryan

Administrative

​

​

​

Montville Select Board Meeting Minutes

Monday, April 15, 2024

 

 

Chair Hibbard called the meeting to order at 5:04 pm

 

Select Board Present:  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug Thomas,

3rd Selectboard Hannah Hatfield

Others Present:  Administrative Assistant Joyce Ryan, Fire Chief John York, Karen York

   (5:30 Road Commissioner Richard Peavey, Deputy commissioner CJ Rideout)

 

2.  Accept Agenda

      * 6:00 agenda item – Road Commissioner and Deputy Road Commissioner discussion

 

Motion:  To accept agenda as presented - Selectboard Hatfield

            Second:  Chair Hibbard

Vote:      All in favor

 

3.  Public Comment/Information Session (30 Minutes)

MVFR requesting draft minutes. -Joyce will include them in email

 

4.  Discussion:  Conference call with Daniel from Info Tech (subject: email and phone)

 Daniel confirmed that Admins laptop is fully encrypted.  Currently 5 Microsoft licenses at

 $6 per license, Town Clerk and Treasurer $15 per license per month  (can lock into an annual package for a few dollars less per month)

 

Moving forward Emails can be forwarded from old to new, with a message that old email, after a certain date will no longer work or be valid

 

Migration price – estimate based on 16 hours $1300 to $1400

 

                  Migrating email out of fairpoint into new platform – possible 3 hours per mailbox

Info Tech (Dan)will perform this task in evening from his location

 

Currently there is not a force password reset. This can be done. IT recommends 90 to 120 days.  The Town currently does not have lock out of account enabled.  Password reuse would be part of the password reset.  Remote user – time out, IT explained the Town has had it in the past and it will kick one out (15 min inactive logout and 1 hour use)  IT can control immediate lockout for stolen or lost equipment.  Two factor authentication, if remote it is two factor and Microsoft can also handle two factor.

 

Suggested that Dan from Info Tech look into MMA Technology Conference

 

Chair Hibbard will compile all information needed for migration and get it to Dan at info tech

 

Administrative Assistant does not have access to shared files unless we move it to cloud – IT recommends cloud for all files except trio (this will secure trio more/and free up space)

 

MVFR not part of IT support; Tablets in the field, may not be as effective as it would be on a desktop.  Would be half the cost to manage a tablet as it would be to manage a desktop.

 

PHONES

Nextva – can not guarantee a number can be moved over.  Local carrier has the bank of numbers and are not obligated to release. Phones can be forwarded for a time (until consolidated has been discontinued).  Current outgoing emails from Town officials should include note:   New phone numbers coming in June (listing numbers assigned) Consolidated billing cycle is the 19th.  Selectboard suggest June 15th for phone switch over.  IT Can start the email process.  IT can  also manage domain.

 

Chair Hibbard – will get with Jodie on moving forward and let IT know

 

Phone numbers  will be:  207-774-2633   Main # 

                                                     207-774 -2634  Administrative and Assessing

IT will find a 774 number for fax machine

 

Motion:  To proceed with Microsoft migration - phone and domain  Selectboard Hatfield

Second:   Selectboard Thomas

Discussion:

Vote:  All in favor

 

Discussion:  Road commissioner and Deputy Road Commissioner

        Plan for roads – catch up, some culverts need replacing then can move on to roads

        Tree clearing and ditching

South Ridge

Goose Pecker

Burnham (a section of)

        Grading of roads will take two to three weeks. *Will need a bid package for chipping 

        near lines.  Culverts time line – Bog Road needs another culvert, Burnham (3). Deputy

        Commissioner recommends putting out to bid now, while it is not peak  construction

        time.  $50,000 from FEMA should be here soon. While Public Works is finishing up the 3

        weeks left of catch up work Selectboard will draft a 3 year plan.    Commissioner

        recommends North Ridge first.  Deputy commissioner recommends per foot price –

        should we need to add footage as we go forward we will know the cost.  Selectboard

        Thomas will research the state minimum for leaving wood on side of road to be taken. 

        Bridge needs to be repaired , 6 ton limit, oil and sand trucks still crossing.  Needs to be

        part of the plan selectboard is trying to come up with.  Cold patch needs to be ordered. 

        Commissioner to see if available elsewhere (Pike).  Administrative Assistant to pull 3

         year sand bid specs.  Ton truck $4100 total cost of new engine, not including labor.

 

Motion:  Approval to fix ton truck with remanufactured motor  Selectboard Thomas

Second:  Chair Hibbard

Discussion:

Vote: All in favor

 

5.  Old Business    

                  Appointments

• CEO Selectboard Hatfield to compile list of problems in past, Selectboard Thomas to research certified or not, per statue

• ACO – Selectboard Thomas still working on it

• Board of Appeals

• Road Commissioner

•  To appoint Richard Peavey Chair Hibbard

•   Selectboard Hatfield

• ​

•   All in favor

  • Deputy Road Commissioner

• To appoint CJ Rideout Chair Hibbard

•   Selectboard Hatfield

• ​

•   All in favor

6. Town Departmental Updates.

a.  Roads

b.  Transfer Station

Appointment has been made for brakes, jersey barriers need to be put out, suggest the use of a different barrier

c.  MVFD/EMD

            Security Camera Access information  Friday (4-17-24) morning 8 am Doug will attend

d.  Clerk

            Deputy Clerk will start Wednesday 4-18-24

e.   Tax Collector/Treasurer

            Invite to next meeting Selectboard Hatfield will invite (4-2024)

f.  Assessing Updates/Questions:

g.  Administrative Assistant

            Supply Orders update (WB Mason account set up)

            Agenda process:  Wednesday by 5, Administrative to get agenda to Selectboard

            Thursday by 5 any changes due to Administrative Assistant by 5:00 pm

            Final to Selectboard and Town Clerk by noon on Friday

                        i.  Selectboard

7. New Business

Motion:  To table New Business, item a (Town Office)., until next meeting

   Selectboard Hatfield

Second:  Selectboard Thomas

Discussion:  remove a.4

Vote:  All in favor

8.  Town Office –

            a.1  Procurement Policy (revision)

            a.2  Roadside mowing

            a.3 Town mowing (town property)

            a.5  Select Board Department Contact

            b.  Approval of Selectboard Minutes (March 25, 2024-tabled, April 10, 2024)

                        Motion: To approve April 10, 2024 minutes Chair Hibbard  

                        Second:  Selectboard Thomas

                           Discussion: minor corrections made and saved

                         Vote:  All in favor

9.  Treasurer’s Warrant

                        Selectboard signed Warrant

10.  11th Hour

11.  Review next meeting agenda items

Meeting adjourned 9:20 pm

 

 

Respectfully submitted:

 

Joyce Ryan

Administrative Assistant

​

​

​

Montville Select Board Meeting Minutes

Wednesday, April 10, 2024

 

Chair Hibbard called meeting to order at 5:00 pm

 

Select Board Present :  1st Selectboard Sharon Hibbard (Chair), 2nd Selectboard Doug

       Thomas, 3rd Selectboard Hannah Hatfield

Others Present :  Joyce Ryan (Administrative Assistant)  Karen York, Fire Chief John York

 

Public Comment/Information Session (30 Minutes)

 

Old Business

• Telephone number and email changes

  • ​

The 4470 (Public Works) Richard said we could get rid of

Have been told we cannot keep current office number – discussion needed.Joyce to contact Daniel for group discussion.

• Appointments

  • CEO

No action:Selectboard Hatfield to reach out to the two interested parties along with current CEO and research other related facts.Will invite to next Selectboard meeting.

• ACO

No action:Selectboard Thomas to contact current ACO to see if interested.

• Board of Appeals

No Action: Selectboard Thomas to contact to see if interested

• Road Commissioner

No action: Selectboard Thomas to contact Commissioner and Deputy attend April 15, 2024 meeting.

• Deputy Road Commissioner:

No Action:Selectboard Thomas to contact for attendance at April 15, 2024 meeting.

 

Stephen Tabitha King Grant Discussion:

Adi suggested per Angus Kings office, to apply for two grants:

One for Generators (all town buildings)

One for Fire Department turnout gear

 

Town Departmental Updates.

a.  Roads

            none

b.  Transfer Station

Concerns:  Electric concerns:  Electrician should be there with in two weeks

Chair Hibbard would like doors and windows work to start

immediately.

c.  MVFD/EMD

To approve Emergency Operating Plan         

   Motion:  Chair Hibbard       

   Second:  Selectboard Hatfield

   Discussion:  None

   Vote:  All in favor    

            To approve Ed MacDonald Grant application

               Motion:  Selectboard Hatfield

   Second:  Selectboard Thomas

   Discussion:  Karen York requested monies to come out of

  operations or equipment

   Vote:  All in favor

Training for the MVFD Administrative Assistant:

                                      To approve attendance at the Personnel policy workshop

                                        Motion:  Selectboard Hatfield

                                        Second:  Selectboard Thomas

                                        Discussion:  Request for Karen York to bring information back

                           to Selectboard

                                       Vote:  Yes 2  No 1 (Chair)  Motion Passes

                                 To approve attendance at the Women Leading Government workshop

                                       Motion:  Selectboard Hatfield

                                       Second:  Chair Hibbard

                                       Discussion:  Registration closed class is full

   Vote:  No vote required as class is full

 

         To approve attendance at the Best Practices IT Workshop

                                      Motion:  Selectboard Hatfield

  Second:  Selectboard Thomas

  Discussion:  MVFD is not covered by Town’s IT security measures and

 probably should be, request that workshop information be

 brought back to board

 Vote:  All in favor

      

Fire Chief York -Engine 4 is down and at the shop.  Believes capital equipment

monies can be used for this repair.

Request Hazard mitigation meeting logs – Hannah to get info to Karen York.

 

d.  Treasurer/ Tax Collector

             Lien Warnings going out

e.  Clerk

Change password for security code, Selectboard recommends reset of security phrase and it be given to anyone who has access to the security system.

f.  Assessing Updates/Questions:

 

g.  Administrative Assistant

 

 

f:  Select Board Updates

                To approve the Remote Work Policy and Procedure

Motion:  Selectboard Thomas

Second:  Selectboard Hatfield

Discussion: 

Vote:  All in favor

 

1.  New Business

a.  Town Office –

b.  Approval of Selectboard Minutes (March 25, 2024 postponed & April 1, 2024)

c.  Treasurer’s Warrant

d.  11th Hour

f.   Adjourn  8:20 pm