Select Board 

Select Board Minutes -  July, 2025

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Montville Select Board Meeting Minutes  

July 1, 2025 

5:00 PM 

In attendance: Select Board, Sharon Hibbard, Doug Thomas, Hannah Hatfield, Craig Work (Admin Assist), Joe Harriman, Freda Drinkwater, Greg Frechette 

Open Meeting: 5:06 pm 

1. Approve Agenda: Sharon Motioned, Doug seconded, Vote-Unanimous 

1. Approve Minutes: 06/24/25 tabled to 07/08/25: Hannah motioned, Doug Seconded, Vote-Unanimous 

1. Open to the Public: Greg Frechette proposed Town House window restoration, continuation. Approved. 

1. Treasurer’s Warrants: #25 and #26 Preview Signed 

1. Select Board Updates: 

1. Old Business 

1. Plow contract and bids Review: Joe Harriman signed 2025-2028 Rt 220 Plow Contract. 

1. Bid for mowing lawns: Quotes received from James Aldus and Matthew Grotton 

1. Grants: Sharon to continue being Point Person, with CAG. 

1. Insurance: 

1. IT Discussions: MVFR and Garage Backups discussed 

1. Comprehensive Plan Committee: Meeting 7/3/25. Printing expected week of 7/7/25. 

1. DOL: Sending training thumb drive for Roadside, Work Safety Training; Hannah to file abatements  

1. New Business 

1. Correspondence: 

1. Greg Frechette: Submitted Town House continued window painting proposal. Hannah motioned to accept proposal, Doug seconded, Vote-Unanimous. Select Board completed a “walk-around” of the building. 

1. MCOG General Assembly Report: 

1. Future of Walker School meeting on July 17th. To discuss building ownership options. 

 

1. Department Heads: 

1. Clerk:  

1. DOL: 

1. Treas/Tax Col: 

1. MVFR: “Cancer Reduction-Gear Extractor” final/closeout documents submitted and filed 7/1/25. 

1. Roads: Freedom-Montville Roads Agreement-Doug to obtain GPS coordinates. Hannah to review Searsmont-Montville road agreements. Roadside mowing awarded to Matthew Grotton. SB Thomas motioned to approve Matt Grotton Jr. Bid for roadside mowing at $60.00 per center line mile, SB Hatfield Seconded. Unanimous. Mailing Sand Bids approved. 

1. Transfer Station:  

1. Assessing:  

1. CEO: To inspect Bog Rd Construction 

1. ACO:  

1. Eleventh Hour:  

1. Adjourn: 10:07pm. Doug motioned, Hannah seconded, Vote-Unanimous 

Approved 7/22/25 

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Montville Select Board Meeting Minutes 

Tuesday, July 8, 2025 

5:00 PM 

 

In attendance: Select Board: Sharon Hibbard, Doug Thomas and Hannah Hatfield, Craig Work-Admin Assistant. RC-Richard Peavey 

Open Meeting: 5:07 pm 

1. Approve Agenda: SB Hibbard motioned to table both Agenda and Minutes. SB Thomas seconded, Vote was unanimous. 

1. Approve Minutes: 06/24/25, 07/01/25 

1. Open to the Public: RC-rock wall destroyed on North Ridge Road. 

1. Treasurer’s Warrants: # 26 and # 27 Preview: SB Hibbard motioned to table Warrants, SB Thomas seconded, Vote was unanimous. 

1. Old Business 

1. Contract and Bids: Roadside mowing start date still unknown. 

1. DOL: Bloodborne Pathogens training signatures needed from MVFR and Public Works staff. 

1. Grants: SB Hibbard working with Efficiency Maine on Heat Pumps and Panels. Craig to contact Acorn Engineering for Gravel Assessment update.  

1. IT Discussions: TRIO Web Training, 7/16/25. “Go Live” 8/4/25. “Go Live” morning Support, 8/6/25. 

1. Comprehensive Plan Committee: Survey is finalized. Insert flyer into the Tax Commitment letters. 

1. Kingdom School House Ditching: SB Thomas will render ditch drawing. 

1. Historical Society: No prior agreements for property maintenance located. 

1. New Business/Correspondence: 

1. Admin: Craig: 1) contact Maine Salt Municipalities for salt prices; 2) Customize Employee Handbook Template. 

1. Select Board: Downeast Propane recommends 1000 gal tank for Fire Station, per SB Thomas. 

1. Department Heads: 

1. Clerk:  

1. Treas/Tax Col:  

1. MVFR: NY Fire Truck purchased has a delivery delay. 

1. Roads: RC Peavey Goosepecker Ridge Road ditching going out to bid. SB Thomas to inspect North Ridge Road.  

1. Transfer Station: Whiteboard listing Acceptable & Unacceptables for Roll-Off Days suggested. SB Hibbard to facilitate Roadway Safety Training for Transfer Station and Public Works staff. Flagging Training class required by 7/17/25.  

1. Assessing: Tax Commitment scheduled for Monday, 7/1/25. 

1. CEO: SB Thomas following up regarding Bog Road; SB Hibbard to check with CEO regarding Ledge Pond and North and South Mountain Valley Roads. 

1. ACO:  

1. Eleventh Hour:  

1. Next Week’s Agenda Items: Open Sand Bids 

1. Adjourn: 9:45pm 

Approved 7/22/256 

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Montville Select Board Meeting Minutes 

Tuesday, July 15, 2025 

5:00 PM 

 

In attendance: Select Board: Sharon Hibbard, Doug Thomas and Hannah Hatfield, Craig Work-Admin Assistant. Glenn Couturier, RC-Richard Peavey 

Open Meeting: 5:19 pm 

1. Approve Agenda: Sharon motioned to accept, Doug seconded, Vote was unanimous. 

1. Approve Minutes: 06/24/25- Sharon motioned to accept, Doug seconded, Vote was unanimous. Motion to table these next two Meeting Minutes-07/01/25, 07/08/25 

1. Open to the Public: Glenn Couturier thanked the Select Board for their willingness to change Monday’s Board meetings to Tuesday evenings, to accommodate their potential participation at RSU 3 School Board meetings, on Monday evenings. Other RSU 3 topics were discussed. 

1. Treasurer’s Warrants: # 27 and # 28 Preview were signed. 

1. Old Business 

1. Contract and Bids: Open Sand Bids received by Daves World Gravel, LLC; Holt, LLC; Lowe & Basset, LLC. No award was made until sand samples are received. 

1. DOL: SB Hatfield following up, regarding latest inspection 

1. Grants: SB Hibbard updated quarterly Community Action Grants 1 & 2. Will contact Community Resiliency Committee and MCOG regarding CAG 2 revisions. 

1. IT Discussions:  

1. Comprehensive Plan Committee: 

1. Kingdom School House Ditching:  

1. New Business/Correspondence: 

1. Admin: 

1. Select Board:  

1. Department Heads: 

1. Clerk:  

1. Treas/Tax Col:  

1. MVFR:  

1. Roads: RC Richard Peavey provided roads update: 

• Working on Northridge-Morrill, Hidden Valley and Choate roads 

• Matthew Grotton to replace a culvert on Halldale Road 

• SB Thomas and RC Peavey to stake Goosepecker Ridge Road 

• Historical Building ditching discussed 

• RC Peavey asked about a policy for new, home, driveways requiring a culvert. SB to draft a policy.  

1. SB discussed Public Work’s employees, who drive, to have a copy of Drivers License on file. 

1. Transfer Station: Craig to contact BDS about collecting tires from Roll-Off Days. 

1. Assessing: 

1. CEO:  

1. ACO:  

1. Eleventh Hour:  

1. Next Week’s Agenda Items: Culvert policy; Former town dump, leach field bushes; Community Resilience Partnership sight visit. 

1. Adjourn: 8:45pm 

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Montville Select Board Meeting Minutes 

July 22, 2025 

5:00 PM 

In attendance: Select Board: Sharon Hibbard, Doug Thomas, Hannah Hatfield, Craig Work (Admin Assist), Laura Greeley, Jonathan Thornhill and Amy Bliss. 

Open Meeting: 5:16 pm 

1. Approve Agenda: SB Hibbard motioned, SB Thomas seconded, Vote was unanimous. 

1. Approve Minutes from the following dates: 

1. 7/01/25-SB Thomas motioned, SB Hibbard seconded, vote was unanimous, 

1. 7/08/25-SB Hatfield motioned, SB Hibbard seconded, vote was unanimous, 

1. 7/15/25-SB Hatfield motioned, SB Thomas seconded, vote was unanimous,  

1. Open to the Public: Town of Freedom SB Greeley suggested Goosepecker Ridge Road and Penney Road: 

1. Agreements for plowing and gravel maintenance between the two towns, to be documented. Conversations lead to SB Hibbard made motion to apply gravel at the end of Penney Road, where it meets Goosepecker Ridge Road. SB Thomas seconded. Vote was unanimous. 

1. Jonathan Thornhill inquired about roadside tree trimming. Also, mentioned a significant hole on Halldale Road. 

1. Treasurer’s Warrants: #28 and #29 Preview – signed. 

5. Old Business 

a. Plow contract and bids Review: 

1. 2025-26 Sand bid awarded to Lowe & Basset. SB Hatfield motioned, SB Thomas seconded, vote was unanimous. Admin Assist Work to follow up with Salt Vendors 

b. Grants: CAG quarterly update was accepted.  

c. IT Discussions: Initial web training did occur, as planned. “Go LIVE” date still scheduled, as planned, 8/6/25. 

d. Comprehensive Plan Committee: Survey flyers included in Tax bills, 07/14/25. SB Hatfield sending actual surveys to Montville residents, only. 

e. DOL: Penalty phase meeting in Augusta, 8/1/25, 1pm. 

f. DEP: SB Hatfield submitting report 

g. Kingdom School House Ditching. Matthew Grotton, Sr. will submit a 2-part proposal. 

 

6. New Business/correspondence 

Admin: 

a. Minutes to reflect SB Last Name, 

b. Waldo Co Budget Ballot-SB Thomas motioned to nominate Laura Greeley, SB Hibbard seconded, vote was unanimous. 

c. GA Fundamentals Training, 7/24/25. No action. 

d. 1st Draft of the Employee Policy Manual completed. 

 

Select Board: Convenient MD vs Belfast Drug, for Hep B vaccination. SB unanimously elected the ConvenientMD. Admin Assist Work to establish a business account with Convenient MD. 

 

7. Department Heads: 

a. Clerk:  

b. Treas/Tax Col: 

c. MVFR:  

d. Roads: 

1. Driveway culvert policy under construction 

2. Local Road Assistant Program (LRAP) assigning $71,040 Montville for 2025-26 

3. SB Thomas will contact Jim Foster of Calderwood Engineering for status update on Mehuren Bridge. 

4. SB Hatfield inquired about trees on North Ridge Road. SB Thomas mentioned that RC Peavey will address trees, as he will be ditching there and Goosepecker Ridge and Thompson Roads. 

e. Transfer Station: Mike/MRC email notification discussed. No further action is required. SB Hibbard suggested reviewing MRC contract. 

f. Assessing:  

g. CEO: Emails from CEO to include Select Board; Continued conversation with St Clair re: Bog Road. 

h. ACO: SB Hibbard mentioned receiving an invoice re: dog bite. 

 

8. Eleventh Hour: 

  

9. Adjourn: 9:10 pm 

 

Approved 7/29/25 

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Montville Select Board Meeting Minutes 

July 29, 2025 

5:00 PM 

 

In attendance: Select Board Members Sharon Hibbard, Doug Thomas, Hannah Hatfield and Administrative Assistant Craig Work 

 Open Meeting: 5:04 

1. Approve Agenda: SB Hibbard motioned, SB Thomas seconded, Vote was unanimous. 

1. Approve Minutes: 07/22/25. SB Hibbard motioned, SB Thomas seconded, Vote was unanimous. 

1. Open to the Public:  

1. Treasurer’s Warrants: #29 and #30 Preview: Signed. 

1. Old Business: 

1. Plow contract and bids Review:  

1. Bid for mowing lawns: NA 

1. Grants: Acorn Engineering Gravel Road Study; CAG Heat pumps, Revision Energy and Efficiency Maine Grant discussed. 

1. IT: Terry and Jodie were trained on TRIO upgrade. Check with Assessor-Amber, for her familiarity with new TRIO upgrade. 

1. Comprehensive Plan Committee: NA 

1. DOL: SB Hatfield requested Inspection documents. Meeting DOL-Augusta, 08/01/25. 

1. DEP:  

 

1. New Business/Correspondence: 

1. Admin: Employee Handbook ready for Select Board edits 

1. Select Board: Approved establishing a business account with Convenient MD 

1. Department Heads: 

1. Clerk: NA 

1. Treas/Tax Col: NA 

1. MVFR: Fire Truck purchase and payment policy status discussed. Culvert Policy approved, SB Thomas to contact Matthew Grotton, Sr. 

1. Roads: Ditching Request for Bids ready for RC-Richard Peavey to review. Matthew Grotton, Sr. submitted Shoolhouse ditching bid for $1500 and Select Board approved. Center Road paving to start 08/01/25. Admin Assistant Work to confirm salt prices quoted are for the entire Winter 2025. 

1. Transfer Station: See DEP above. Tree removal at old Peavey Town dump discussed. 

1. Assessing: NA 

1. CEO: NA  

1. ACO: NA 

 

1. Eleventh Hour: Shoreland Zoning penalties to be discussed. 

1. Next Week’s Agenda item(s): Employee Handbook, Employee Training list 

1. Adjourn: 8:30. SB Hibbard motioned, SB Thomas seconded, Vote was unanimous. 

Approved 08/12/25 

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Montville Select Board Meeting Minutes 

Tuesday, 08/05/25 

5:00PM 

 

In attendance: SB Hibbard, SB Thomas, Admin Assist Work, Laura Greeley, SB Hatfield was absent 

Open Meeting: 5:11  

1. Approve Agenda: SB Hibbard motioned to accept, SB Thomas seconded, Vote was unanimous 

1. Approve Minutes: 07/29/25. Tabled to next Select Board Meeting 08/12/25. 

1. Open to the Public: Laura Greeley submitted addendum to the Freedom/Montville Road agreement 

1. Treasurer’s Warrants: #30 and # 31 Preview 

1. Old Business 

1. Contract and Bids:  

1. Grants: 

1. IT Discussions: 

1. Comprehensive Plan Committee: 

1. New Business/Correspondence: 

Admin: Waldo Co EMA Tabletop exercise attendance discussed. 

-ConvenientMD business account to be established by end of week, 08/08/25. 

-Henry Spaulding, Sr. to commit his paycheck, from MVFR, to Town of Montville Cemetery     Fund. * SB Thomas motioned to accept, SB Hibbard seconded, Vote was unanimous. 

-Admin Assist Work to email updated Ditching Bid Request to Town Clerk for Town website. 

Select Board: 

-SB Hatfield will contact MMA to add 2002 Peterbilt Fire truck insurance. 

-Weekly Select Board meeting change discussed. 

1. Department Heads: 

1. Clerk: 

1. Treas/Tax Col: Increase in early Tax payments received. 

1. MVFR: Fleet addition expected to arrive on 08/11/25.  

1. Roads: Center Road, from the Grange to Rt 220, shoulders need grading and lip on Hidden Valley repaired. 

1. Transfer Station: SB Thomas talking with MDEP Landfill Division regarding former Twitchell Hill Landfill 

1. Assessing:  

1. CEO: Admin Assist Work to research local municipalities SLZ penalties. 

1. ACO:  

1. Eleventh Hour:  

 

1. Next Week’s Agenda Items: SLZ penalties, DOL penalties, Employee Handbook review 

 

1. Adjourn: 8:45pm 

Approved 08/19/25 

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Montville Select Board Meeting Minutes 

Tuesday, 08/12/25 

5:00PM 

In attendance: SB: Hatfield and Thomas, Admin Assist Work, Jonathan Thornhill, and Amy Bliss. (SB Hibbard absent) 

Open Meeting: 5:05 

1. Approve Agenda: SB Thomas motioned to approve agenda, SB Hatfield seconded, Vote was unanimous. 

1. Approve Minutes: 08/05/25, 07/29/25. SB Thomas motioned to approve 07/29/25, SB Hatfield seconded, Vote unanimous. SB Hatfield motioned to table 08/05/25 minutes on account of SB Hibbard being absent, SB Thomas seconded, vote was unanimous. 

 

1. Open to the Public: Jonathan Thornhill suggested gravel to where Goosepecker Ridge Road and Penney Road intersect. Mentioned tree limbs down on Goosepecker Ridge Road and Halldale Road. Mentioned Hidden Valley Road has a noticeable “lip.” where it merges with new pavement. Mentioned potholes on Goosepecker Ridge Road could be patched. Jon offered to submit a proposal for flail mowing.  

 

1. Treasurer’s Warrants: #31 and # 32 Preview-Signed. 

1. Old Business 

1. Contracts and Bids: Ditching bids to be opened on 08/19/25. 

1. Grants: 

1. IT: TRIO is processing well. Good customer support. 

1. Comprehensive Plan Committee: 8/8/25 Minutes-Reviewed. 

1. New Business/Correspondence: 

1. Admin: 

1. Select Board: 

RSU3/Superintendent’s Letter re: Montville’s monthly contributions-Reviewed. 

MMA Annual Election Ballot-Selections made: Vice President, 1-year term-Anthony Ward, Casco Town Manager; Executive Committee Member, 3-year term-Suzette Francis, Lubec Town Administrator State Fire Marshall’s Survey Request re: Municipalities Emergency Awareness-discussed 

Mehuren Bridge Weight Report-John meeting with bridge ranger (James Foster) for weight test soon. 

Representative Mike Ray Will attend meeting this month as a member of the public. 

1. Department Heads: 

1. Clerk: Receiving cemetery donations 

1. Treas/Tax Col: 

1. MVFR: New York fire truck has arrived 

1. Roads: Town gravel to be used at cemetery workshop. SB Thomas to get with RC Peavey, regarding Mehuren Road trees, Center Road shoulders and ditching. Update Freedom-Montville Road agreement locations to be verified. 

1. Transfer Station: Hannah to send in DEP Solid Waste Report for 2024 

1. Assessing:  

1. CEO: SLZ penalties to be discussed at next SB Meeting. SB Thomas notified Planning Board about use of campers for permanent use. SB Thomas plans to attend Planning Board meeting, 08/13/25. 

1. ACO:  

1. Eleventh Hour:  

1. Next Week’s Agenda Items: 

1. Adjourn: 8:45pm  

Approved 08/19/25 

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